Office Coordinator

1 week ago

Melbourne City Centre, Australia HAYS Full time

Full time permanent opportunity in Melbourne Inner City Suburbs

**Your new company**

Or client is a renowned architecture firm dedicated to creating innovative and sustainable designs that shape the world around us. With a strong focus on client satisfaction, they deliver exceptional solutions across various sectors. They are seeking an enthusiastic and resourceful Office Coordinator to join our team.

**Your new role**

You will be the go-to person for the whole office as well as working closely with the Director to provide exceptional support. Your key responsibilities will include:

- Manage day-to-day office operations, including organising meetings, coordinating schedules, and maintaining office supplies and equipment.
- Serve as the primary point of contact for internal and external stakeholders, ensuring excellent communication and coordination.
- Oversee the smooth functioning of the office, maintaining a clean and organised work environment.
- Assist with travel arrangements, expense tracking, and budget management.
- Provide comprehensive administrative support to the Director, including calendar management, travel arrangements, and meeting coordination.
- Conduct research and compile relevant information for presentations, reports, and special projects.
- Prepare and edit documents, including correspondence, memos, and presentations.
- Assist with personal tasks and errands, ensuring the Director's work-life balance and efficiency.

**What you'll need to succeed**

Proven experience as an Office Coordinator, EA, or in a similar administrative role:

- Excellent organisational and time management skills, with the ability to prioritise tasks and meet deadlines.
- Strong written and verbal communication skills, with exceptional attention to detail.
- Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software. Experience in Indesign is also preferred.
- Ability to maintain confidentiality and exercise discretion when handling sensitive information.
- A proactive and self-motivated approach, with the ability to work independently and as part of a team.
- Knowledge or interest in architecture or related industries

**What you'll get in return**

In return for your dedication and hard work you will:

- Enjoy working in a diverse close-knit team that is goal driven
- Have the opportunity for growth alongside the company
- Work in a luxury office space with a welcoming, cohesive, and supportive team
- Attend multiple design events

**What you need to do now**

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

2788374

  • Office Coordinator

    1 week ago

    Melbourne City Centre, Australia Department of Health Full time

    ***: Office CoordinatorThe Office Coordinator is responsible for delivering a range of business and administrative support activities to the office of the National Health Practitioner Ombudsman (NHPO). This is primarily an office-based role supporting the Ombudsman and Commissioner and senior staff.As an integral member of the Business Support Unit, the...

  • Digital Communications Coordinator

    5 hours ago

    Melbourne City Centre, Australia State Revenue Office Full time

    One (1) ongoing role in the Corporate Affairs Branch, Strategic Development and Customer Engagement Division - Salary $92,332 plus 11% superannuation - VPS Grade 4 - Based in Melbourne CBD, with hybrid working arrangements What we offer The State Revenue Office is the Victorian Government's revenue management agency, administering a range of taxes, duties,...

  • Office Coordinator

    7 days ago

    Melbourne City Centre, Australia HAYS Full time

    Office Coordinator | Part Time | Permanent Opportunity **Your new company** Opportunity to work for a highly successful global organisation in an Office Coordinator/Receptionist role. They are seeking a highly motivated and organised individual to join our team on a permanent basis. **Your new role** Key responsibilities include: - Manage the day-to-day...

  • Office Care Specialist

    1 week ago

    Melbourne, Victoria, Australia beBeeCare Coordinator Full time $60,000 - $90,000

    Job DescriptionKey Responsibilities:Oversee office administration tasks, including responding to incoming inquiries and managing the customer relationship management system.Recruit, onboard, and schedule caregivers using an enterprise management platform.Foster relationships with clients and their families to ensure a positive and professional client...

  • Office Coordinator

    2 weeks ago

    Melbourne City Centre, Australia HAYS Full time

    Join one of Australia’s most loved and respected wine companies in an office coordinator role. **Your new company** *** Based in a beautiful office just outside Melbourne CBD, this wine company is one of Australia’s most loved and respected companies with family values are at the heart of everything they do. **Your new role** As an Office Coordinator...

  • Coordination & Project Officer

    2 weeks ago

    Melbourne City Centre, Victoria, Australia Victorian Government - Department of Families, Fairness, and Housing Full time $104,000 - $130,878 per year

    THE ROLEThe Coordination and Project Officer plays a key role in ensuring that administrative processes within the Office of CEO portfolio are managed efficiently and follow best practice. In particular, the role facilitates management of the team inbox, the prompt processing of briefings and correspondence for the CEO and DCEO, allocation of tasks to...

  • Office Coordinator

    7 days ago

    Melbourne City Centre, Australia HAYS Full time

    Full time, permanent opportunity in the CBD **Your new company** Our client is a leading commercial real estate company who operate in over 100 countries to help transform companies and assist their clients in achieving success. They have a focus on providing excellent service and respectful and cohesive cultures. **Your new role** - Manage the daily...

  • Budget, Reporting and Coordination Officer

    1 week ago

    Melbourne City Centre, Australia Department of Families, Fairness and Housing Full time

    THE ROLE Reporting to the Manager, Reporting and Coordination, the Budget, Reporting and Coordination Officer works collaboratively within a team to coordinate and provide advice on corporate, budget, governance and financial matters. The Budget, Reporting and Coordination Officer will be responsible for leading the coordination of corporate and budget...

  • Guest Experience Coordinator

    2 weeks ago

    Melbourne, Victoria, Australia beBeeGuest Coordinator Full time $65,000 - $85,000

    Job OverviewWe are seeking an experienced professional to support our Guest Management and Ticketing team in the upcoming 2026 AACTA Awards. The successful candidate will assist in all areas related to ticketing, invitations, seating, and guest check-in for the ceremonies.ResponsibilitiesSupervise and contribute to research across the guest list as...

  • Branch Support/project Coordination Officer

    1 week ago

    Melbourne City Centre, Australia Department of Premier & Cabinet Full time

    **About us** The Department of Government Services (DGS) was established on 1 January 2023 to improve everyone's experience of doing business and interacting with the Victorian government. We bring important day-to-day services together in one department to make things easy and seamless for Victorians and businesses. We are doing this by connecting and...