Policy and Coordination Officer

4 days ago

Melbourne City Centre, Victoria, Australia Department of Education Full time $60,000 - $100,000 per year

The Policy and Coordination Officer role, requires strong interpersonal and stakeholder management skills, including the capacity to liaise with a wide range of internal and external stakeholders on behalf of the OoS, solve problems, and apply diplomacy and discretion.

Supervised by the OoS Strategic Advisor, duties will involve:

  • Using DE systems to manage and coordinate the record and allocation of the Secretary's briefings, correspondence, meeting briefs and speech requests, and monitor timely responses.
  • Effectively identifying, developing and managing office processes as they emerge and change.
  • Deliver quality, timely and effective customer service to staff at all levels and promote and develop key relationships and linkages within and outside the department.
  • Assisting the OoS in the coordination of requests and deadlines for Executive Board meetings and other key forums.
  • Assisting the OoS in the quality assurance of briefings and correspondence, and communicating the Departmental and OoS preferences, standards and processes clearly to stakeholders.
  • Preparing reporting and other information to support key functions of the OoS.

This is a Full Time, ongoing VPS 4 role

Attributes

To be successful in this role you will have:

  • Excellent attention to detail and time management with the ability to manage competing priorities effectively
  • Highly proficient in a range of IN platforms and applications including Microsoft Office, Adobe Professional, and SharePoint.
  • The ability to work with minimal supervision and as part of a team.
  • A drive and capability to provide high quality support to the Secretary, the OoS team and the many and varied stakeholders across the department.
  • Strong verbal and written communication skills.

Desirable Quaifications and Experience

  • Relevant tertiary qualification in a related discipline
  • Previous experience with Ministerial correspondence and briefings, and cabinet submissions is an advantage

How to Apply

Applicants are required to submit a CV and cover letter (max 2 pages for cover letter) summarising their skills, relevant experience and suitability to the role.

Further Information

For more details regarding this position please see attached position description for the capabilities to address in application.

The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion page

Applicants requiring adjustments can contact the nominated contact person.

Information about the Department of Education's operations and employment conditions can be located at

For further information pertaining to the role, please contact Rebecca Haig - Executive Director, Office of the Secretary via email

Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Education will be treated in the strictest confidence.

Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g large print) due to any viewing difficulties or other accessibility requirements.

Applications close 11:59pm on Monday, 27 October 2025

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