Executive Assistant

**Executive Assistant - Industrial Services**

**The role**
Ventia have an exciting opportunity available for a highly skilled and experienced **Executive Assistant **to provide administrative and professional support services. This is a full-time permanent opportunity based in East Perth, Western Australia. This role will be supporting two of our Executive General Managers in the Industrial Services Business Unit.

We are offering a hybrid work arrangement, allowing for some WFH flexibility. This is an opportunity to partner and support members of Ventia's leadership and a chance to join our collaborative family of EA's. This role supports our Resources & Industrial Services business and our Rig & Wells Services Business. Two very busy business units with vibrant teams and fantastic growth opportunities.

**Responsibilities include**:

- Extensive travel management across varying time zones (Mainly AU & NZ based travel)
- Manage and approve monthly submission and reconciliation of expenses.
- Ensure timely review and approval is carried out for all purchase requests, leave approvals, temp approvals and all other written agreements.
- Coordinating all team offsite meetings and events, strategy days and town hall meetings
- Provide support to the wider senior management teams where required.
- Support Ventia group lead events as required.
- Lead the East Perth Office committee.
- Supporting all events held in the East Perth office for all business units.
- Act as concierge when clients or Executive Management Team are in the East Perth office.
- Act as key support person at East Perth office to or Property Services team
- Meeting agenda creation including support on all presentations for regular senior management meetings making sure they are on brand and delivered in a timely and professional manor.
- Support inductions for new starters to the East Perth office and IS teams.
- Support on monthly reports for the business unit including collating information from the wider senior management teams.
- General administrative duties including but not limited to, electronic filing, Record keeping and Database entry.
- Management of WA Steering committee bi-monthly meetings

**Skills you’ll bring**:

- 2+ years supporting an Executive Manager in a similar role.
- Experience in supporting multiple executives’ schedules.
- Sound understanding of Microsoft Office 365 suite.
- Experience using FCM online travel booking portal (preferable)
- Experience using Ariba (preferable)
- Highly skilled in Microsoft Teams with demonstrated ability to run live events and create channels.

**Talents you’ll bring**:

- Ability to successfully manage competing priorities.
- Ability to build rapport with all colleagues.
- Provide celebrity service to all external stakeholders.
- Process improvement driven.
- Creativity to keep things fresh and engaging for all teams.
- Tech savvy & quick adopter of new programs, systems, and processes
- Advanced communication skills written and verbal.
- Ability to maintain discretion, confidentiality, and a demonstrated maturity in approach to tasks.
- A pro-active workstyle and capacity to work with mínimal supervision.

**What We Offer You**:
Ventia offers you a flexible, supportive, and inclusive work environment where you matter. We take our people’s careers seriously, helping them to learn and grow. There’s nothing more important to us than keeping our people and the public safe. We look after each other and foster our people’s wellbeing.

**Diversity**

**Position Number 153065**

**Job Segment**:Administrative Assistant, Executive Assistant, Secretary, Business Process, Database, Administrative, Management, Technology