Executive Assistant

2 days ago

Perth, Australia Hudson Australia Full time

This pay rate is inclusive of mandatory 25% casual loading

Join a leading national FMCG organization as an Executive Assistant This is a fantastic opportunity to support senior-level executives in a dynamic environment, with the possibility of a permanent position.

**Key Responsibilities**:
**Calendar Management**:

- Coordinate and manage the executive's daily, weekly, and monthly schedule.
- Organize meetings, conferences, and travel arrangements.
- Ensure the executive is informed of upcoming commitments.

**Communication Management**:

- Act as the primary contact between the executive and stakeholders.
- Handle phone calls and inquiries on behalf of the executive and the Brand.

**Meeting Preparation and Coordination**:

- Prepare agendas, presentations, and materials for meetings.
- Attend meetings, take minutes, and ensure follow-up on action items.
- Manage logistics for executive meetings, including venue booking and catering.

**Project and Task Management**:

- Assist in managing ongoing projects and tasks, ensuring deadlines are met.
- Handle special projects, including event planning and coordination.

**Travel Arrangements**:

- Arrange travel plans, itineraries, and agendas.
- Prepare expense reports and manage reimbursements.

**Confidentiality and Discretion**:

- Handle sensitive information with utmost confidentiality.
- Maintain professionalism in all interactions.

**Office Coordination**:

- Oversee smooth running of the state office, including ordering supplies and coordinating IT activities.
- Align office activities with policies and objectives.
- Coordinate office events to foster a positive working environment.

**Workplace Health and Safety**:

- Implement the Group's Health & Safety Policy.
- Use the Risk Register to identify and assess hazards.
- Report work-related hazards, near misses, injuries, and illnesses.
- Adhere to safety procedures and use Personal Protective Equipment (PPE) as required.

**Position Requirements**:

- Previous experience as an Executive Assistant or in a similar senior support role.
- Proven ability to manage complex calendars, travel arrangements, and projects.
- Excellent organizational, time-management, and communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and relevant software.
- Strong multitasking abilities and a proactive approach to tasks.
- High degree of professionalism, discretion, and confidentiality.
- Ability to work independently with mínimal supervision and adapt to changing priorities.

  • Conversion Rate Optimization

    3 weeks ago

    Perth, Australia Wing Assistant Full time

    About Us Wing Assistant is a fast-growing platform for hiring vetted remote talent. We invest heavily in growth (several million USD per year and growing) and drive significant traffic to our web properties. Small lifts in conversion compound into substantial revenue - so CRO is mission-critical for us. Overview You’ll own the experimentation program...

  • Executive Manager Corporate Services

    2 weeks ago

    Perth, Western Australia ANSON Executive Full time $120,000 - $180,000 per year

    About the Role The Executive Manager Corporate Services (EMCS) is a contract position until 31 July 2026 and is a key executive leader, primarily responsible for driving the organisation's corporate functions.This position acts as a key support to and works under the broad direction of the Chief Executive Officer.This role is responsible for overseeing the...

  • Executive Manager Client Services

    7 days ago

    Perth, Western Australia ANSON Executive Full time $120,000 - $180,000 per year

    About the Role The Executive Manager Client Services (EMCS) is a key executive leader, primarily responsible for driving The Association for Services to Torture and Trauma Survivors (ASeTTS) operational excellence.This position acts as a key support to and works under the broad direction of the Chief Executive Officer. The role is responsible for ensuring...

  • Executive Assistant

    5 days ago

    Perth, Australia Energy Resourcing Full time

    Overview: With a focus on sustainability, a commitment to championing diversity, equality and inclusion, and a workforce in excess of 40,000 globally, our international ASX listed client is seeking an experienced senior Executive Assistant to support their global CFO, with the role based in their North Sydney office. **About the Role** The Executive...

  • Executive Assistant

    1 week ago

    Perth, Australia HAYS Full time

    Senior Executive Assistant required for a State Government department in East Perth **Your new company** An opportunity has arisen for an experienced Executive Assistant to join a State Government department in East Perth. This role is for an immediate start, on an initial temporary contract with potential of extension. **Your new role** As an experienced...

  • Executive Assistant

    7 days ago

    Perth, Australia HAYS Full time

    We are seeking an experienced executive assistant to cover a 3-week period of leave **Your new company** Our client, based in Kensington, is seeking an experienced executive assistant to cover a period of leave for 3 weeks from 30th April. **Your new role** - Act as the main point of Contact for the Executive Director and other staff within the division -...

  • Administrative Assistant

    2 weeks ago

    Perth, Western Australia Austcorp Executive Full time $45,000 - $60,000 per year

    Austcorp Executive are partnering with a leading designer and manufacturer of customized road transport equipment serving the mining, agricultural, chemical and general freight industries. Our client is currently looking to recruit a Administrative Assistant to work out of their Perth branch. This role will provide administrative support to the Operations,...

  • Executive Assistant

    2 weeks ago

    Perth, Australia Ramsay Health Care Full time

    **Executive Assistant to the CEO, DCS and DFS** **Glengarry & Attadale Private Hospitals,** - **Permanent full-time opportunity**: - **Provide comprehensive support to the CEO, Director of Clinical Services and Director of Finance and Support Services.**: - **Join our Executive Support team!** You will work closely with us to provide outstanding...

  • Executive Assistant

    7 days ago

    Perth, Australia HAYS Full time

    Seeking an experienced EA to join a State Government department near Perth CBD for a 3 week period **Your new company** An opportunity has arisen for an experienced Executive Assistant to join a State Government department near Perth CBD. This role is to cover annual leave from Tuesday 27 September to Friday 14 October **Your new role** As an experienced...

  • Executive Assistant

    3 days ago

    Perth, Australia HAYS Full time

    Executive Assistant needed to start immediately at a State Government Department **Your new company** A State Government Department is looking for an Executive assistant to join their team. This role requires you to work full-time hours, on an initial temporary basis. **Your new role** As an experienced Executive Assistant your daily duties will include...