Executive Assistant

2 weeks ago

Perth, Australia Hudson Australia Full time

This pay rate is inclusive of mandatory 25% casual loading

Join a leading national FMCG organization as an Executive Assistant This is a fantastic opportunity to support senior-level executives in a dynamic environment, with the possibility of a permanent position.

**Key Responsibilities**:
**Calendar Management**:

- Coordinate and manage the executive's daily, weekly, and monthly schedule.
- Organize meetings, conferences, and travel arrangements.
- Ensure the executive is informed of upcoming commitments.

**Communication Management**:

- Act as the primary contact between the executive and stakeholders.
- Handle phone calls and inquiries on behalf of the executive and the Brand.

**Meeting Preparation and Coordination**:

- Prepare agendas, presentations, and materials for meetings.
- Attend meetings, take minutes, and ensure follow-up on action items.
- Manage logistics for executive meetings, including venue booking and catering.

**Project and Task Management**:

- Assist in managing ongoing projects and tasks, ensuring deadlines are met.
- Handle special projects, including event planning and coordination.

**Travel Arrangements**:

- Arrange travel plans, itineraries, and agendas.
- Prepare expense reports and manage reimbursements.

**Confidentiality and Discretion**:

- Handle sensitive information with utmost confidentiality.
- Maintain professionalism in all interactions.

**Office Coordination**:

- Oversee smooth running of the state office, including ordering supplies and coordinating IT activities.
- Align office activities with policies and objectives.
- Coordinate office events to foster a positive working environment.

**Workplace Health and Safety**:

- Implement the Group's Health & Safety Policy.
- Use the Risk Register to identify and assess hazards.
- Report work-related hazards, near misses, injuries, and illnesses.
- Adhere to safety procedures and use Personal Protective Equipment (PPE) as required.

**Position Requirements**:

- Previous experience as an Executive Assistant or in a similar senior support role.
- Proven ability to manage complex calendars, travel arrangements, and projects.
- Excellent organizational, time-management, and communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and relevant software.
- Strong multitasking abilities and a proactive approach to tasks.
- High degree of professionalism, discretion, and confidentiality.
- Ability to work independently with mínimal supervision and adapt to changing priorities.

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