Executive Assistant

2 weeks ago

Perth, Australia Hudson Australia Full time

This pay rate is inclusive of mandatory 25% casual loading

Join a leading national FMCG organization as an Executive Assistant This is a fantastic opportunity to support senior-level executives in a dynamic environment, with the possibility of a permanent position.

**Key Responsibilities**:
**Calendar Management**:

- Coordinate and manage the executive's daily, weekly, and monthly schedule.
- Organize meetings, conferences, and travel arrangements.
- Ensure the executive is informed of upcoming commitments.

**Communication Management**:

- Act as the primary contact between the executive and stakeholders.
- Handle phone calls and inquiries on behalf of the executive and the Brand.

**Meeting Preparation and Coordination**:

- Prepare agendas, presentations, and materials for meetings.
- Attend meetings, take minutes, and ensure follow-up on action items.
- Manage logistics for executive meetings, including venue booking and catering.

**Project and Task Management**:

- Assist in managing ongoing projects and tasks, ensuring deadlines are met.
- Handle special projects, including event planning and coordination.

**Travel Arrangements**:

- Arrange travel plans, itineraries, and agendas.
- Prepare expense reports and manage reimbursements.

**Confidentiality and Discretion**:

- Handle sensitive information with utmost confidentiality.
- Maintain professionalism in all interactions.

**Office Coordination**:

- Oversee smooth running of the state office, including ordering supplies and coordinating IT activities.
- Align office activities with policies and objectives.
- Coordinate office events to foster a positive working environment.

**Workplace Health and Safety**:

- Implement the Group's Health & Safety Policy.
- Use the Risk Register to identify and assess hazards.
- Report work-related hazards, near misses, injuries, and illnesses.
- Adhere to safety procedures and use Personal Protective Equipment (PPE) as required.

**Position Requirements**:

- Previous experience as an Executive Assistant or in a similar senior support role.
- Proven ability to manage complex calendars, travel arrangements, and projects.
- Excellent organizational, time-management, and communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and relevant software.
- Strong multitasking abilities and a proactive approach to tasks.
- High degree of professionalism, discretion, and confidentiality.
- Ability to work independently with mínimal supervision and adapt to changing priorities.

  • Executive Assistant

    6 days ago

    Perth, Australia Perenti Group Full time

    Executive Assistant - Permanent Full-time role offering attractive salary - Excellent career progression - Supporting and friendly team culture The Perenti Group operates across a wide range of mining sectors within Australia and across the globe. Due to our size and multiple business operations, we can offer unique career progression opportunities. The...

  • Executive Assistant

    1 week ago

    Perth, Australia HAYS Full time

    An exciting opportunity for an experience EA to join a large State Government Department in Perth CBD **Your new company** An opportunity has arisen for an experienced Executive Assistant to join a State Government department in Perth CBD. This role is to start on 31st October, on an initial 6 month temporary contract with potential of extension **Your new...

  • Executive Assistant

    2 weeks ago

    Perth, Australia HAYS Full time

    Executive Assistant needed to join a State Government Department for 3 months **Your new company** A State Government Department is looking for an Executive assistant to join their team. This role requires you to work full-time hours, on an initial temporary basis. **Your new role** As an experienced Executive Assistant your daily duties will include but...

  • Executive Assistant

    4 days ago

    Perth, Australia PERSOLKELLY Full time

    Our client, a leading healthcare organisation near Belmont are looking for an experienced Executive Assistant to join their team for 3 months. **Executive Assistant to CEO** *** PERSOLKELLY is one of Australia's largest and longest serving recruitment providers. Delivering both quality temporary and permanent options, we specialise in the recruitment of...

  • Executive Assistant

    2 weeks ago

    Perth, Western Australia beBeeAdministrative Full time $70,000 - $90,000

    Job OpportunityWe are seeking a Team Executive to join our office on a full-time, permanent basis. As a key member of the hub and operations team, you will work closely with colleagues across a diverse range of tasks.Key Responsibilities:Provide proactive and effective administrative assistance to Partners, Lawyers & Practice Executives, ensuring seamless...

  • Executive Assistant

    6 days ago

    Perth, Australia Ausdrill International Management Full time

    Permanent Full-time role offering attractive salary - Excellent career progression - Supporting and friendly team culture The Perenti Group operates across a wide range of mining sectors within Australia and across the globe. Due to our size and multiple business operations, we can offer unique career progression opportunities. **The Role** To support the...

  • Executive Assistant

    1 week ago

    Perth, Australia HAYS Full time

    Seeking a polished and experienced Executive Assistant to support a team of executives across a legal firm **Your new company** A leading Perth-based legal firm is actively seeking a professional and experienced Executive Assistant to support the Chief Executive Officer. This organisation requires you to work on a full-time basis, with some flexible working...

  • Executive Assistant

    11 hours ago

    Perth, Western Australia Instant Cash Flow Finance Solutions Pty Ltd Full time

    instant Cash Flow finance Solutions pty ltd View all jobsThis is an exciting opportunity to join the dynamic team at instant Growth Advisory and Capital as an Executive Assistant.In this full-time role based in Claremont WA 6010, you will provide comprehensive administrative and executive support to the senior leadership team, playing a crucial part in the...

  • Executive Assistant

    7 days ago

    Perth, Australia HAYS Full time

    We are seeking an experienced Senior Executive Assistant to join a large State Government Department **Your new company** Our client is a large State Government department located in Shenton Park. They are looking for an experienced Level G5 Executive Assistant to join the team on a full-time/ temporary basis for 2-3 months. The role requires you to work...

  • Executive Assistant

    6 days ago

    Perth, Australia Scotford & Fennessy Full time

    Located in the Perth CBD | Close to all major public transport - Full time | Flexible working arrangements - Negotiable long term contract or permanent opportunity **About Us** Founded in 2002 on the ideals of excellence in customer service, Scotford Fennessy Recruitment is an Australian owned and operated specialist recruitment and executive search firm...