Team Assistant

2 days ago

Sydney, Australia Samsung Electronics Full time

Position Summary

The role requires someone who is highly-organised, process-oriented, comfortable supporting senior leadership and can adapt to a changing environment.

Critically, a can-do attitude and problem-solving skills will help this person succeed within the dynamic, team environment where they will need to prioritise multiple activities and manage various stakeholders. Supervise and support the current senior leadership team to complete their tasks efficiently and effectively. Assist to clear the road-blocks by communicating with other divisions effectively.

The role requires someone who can perform a wide range of administrative and is knowledgeable on all office support activities for not only the VP but the leadership team to facilitate the efficient operation of the business division. Importantly, they will be required to learn Samsung’s systems and processes to ensure the team is supported.

This position is employed by our Samsung partner agency on a 12 months contract basis. It is not directly employed by Samsung Australia.

Role and Responsibilities

VP & LT Support
- Manage the diary of the Vice President and align with senior members’ diary.
- Schedule and coordinate meetings, appointments, workshops, and trainings for VP and other senior team members
- Arrange complex domestic and overseas travel bookings; raise internal travel approvals
- Booking of transfers for VP working with the EA on the schedule of the company driver
- Liaise with external stakeholders on sponsored travel and events coordinating all logistics

People & Culture
- Organize all logistics and plans for annual conferences and events and ensure expenses are within budget
- Coordinate team building events and R&R events
- Drive compliance across teams to ensure adherence to policy and procedures

Communication & Office Management
- Assist VP & LT with correspondence and communication to wider teams
- Maintain the central activities calendar and ensure teams are aligned to major projects and events
- Manage the meeting room booking system
- Regular review of systems and processes for efficiency and suggest improvements
- Assist VP with the scheduling of the business operating rhythm
- Manage weekly huddle host and flow of huddle meetings

Other
- Assist with logistics and bookings for HQ VIP visits
- Support to expats with expenses, restaurant bookings and travel
- Support President’s EA by providing assistance with requirements for President
- Back up to for travel approvals
- Coverage of Team Admin role during annual leave

Skills and Qualifications

Experience & Qualifications
- Minimum of 4 years of Team or Executive Assistant/Office Manager experience
- Ideally to have working experience at a medium to large cooperate level
- Experience in all relevant administrative duties and ad-hoc tasks
- Knowledge of clerical and administrative procedures and systems such as filing and record keeping
- Exceptional of planning and organizing skills and able to priorities conflicting tight deadlines
- Able to be adapt and have a flexible mindset with a customer service orientation approach
- Focus on teamwork and building strong stakeholders relationships cross-functional
- Excellent in both written and verbal communication skills

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