Administration & Operations Executive Assistant

7 days ago

Gold Coast, Australia Cloud 9 Strategic Full time

**Administration & Operations Executive Assistant - Full Time - Molendinar, Gold Coast Office**
Are you a natural problem solver? Are you an experienced Administration & Operations superstar looking for a role where you can really shine? Then we want to hear from you

Please read our job advertisement carefully as your ability to follow our instructions will form part of our selection process.

**About the Organisation**

Our client is a family owned and operated, highly profitable, rapidly growing Facilities’ Maintenance business and the largest in SEQ, specialising in “height access services”.

Client satisfaction is their number one priority, and their main goal is to provide high quality, premium height access services that exceed any client’s expectations.

**About the Role**

The role is for an Administration & Operations Superstar to join the team
- Full Time position, Monday to Friday
- To be assigned at their Molendinar office on the Gold Coast
- Experienced in construction services - ideal but not 100% essential
- A natural problem solver
- Driven, determined, confident and well-spoken
- Self motivated & able to self-reward - rather than seeking constant reassurance
- Highly organised, methodical and task-oriented
- A communications ninja - ensures the client gets updated without the client having to ask “what’s happening”
- Someone with a good foresight for workflow and day-to-day jobs
- Someone who can liaise with the executives and the whole staff
- Someone who makes no excuses, who simply delivers results
- Someone who understands the importance of standard operating procedures and getting the job done right and on time, every time
- Someone who’s keen to take a “better every week” approach to continually improving the organisation and their outcomes
- A truly confident self starter who knows he/she will prove an indispensable asset to the organisation

**Your Duties will include**
- Day to day running of the office - end to end
- Ensuring all tasks are completed - as required and on time
- Proactively informing clients of their “job status”, critical to the organisations reputation & client satisfaction
- Booking & Scheduling jobs (and team) & managing the overall scheduling system
- Preparing quotes
- Responding and communicating with clients and prospects (includes general inquiries, update on job status, insurance & quote requests, etc)
- Job costing - A critically important finance function - You’ll be using their job management system to ensure labour and time is entered, updated and tracked so the profitability of each job is clear (and action is taken)
- Weekly Management Reporting
- Closing jobs and invoicing
- Health & Safety and SWMS
- Supporting the CEO, Operations Manager and the whole team
- Creating and maintaining Standard Operating Procedures
- Improving systems and processes
- General admin tasks (as needed)

Good luck

**Salary**: $60,000.00 - $70,000.00 per year

Schedule:

- 8 hour shift
- Day shift

Ability to commute/relocate:

- Gold Coast, QLD: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- Construction: 1 year (preferred)
- Project coordination: 1 year (preferred)

  • Administrative Assistant

    2 days ago

    Gold Coast, Queensland, Australia Gold Coast Super Clinic Physiotherapy Full time $40,000 - $120,000 per year

    Company DescriptionGold Coast Super Clinic Physiotherapy is a locally owned, evidence-based practice focused on health. Located in Oxenford and Hope Island, Northern Gold Coast, we offer a wide range of professional healthcare services all under one roof. Our motto, "Recover, Restore, Retain," reflects our commitment to treating the root cause of our...

  • Executive Assistant

    7 days ago

    Gold Coast, Australia Beaumont People Full time

    Executive Assistant - Immediate start | Full time hours - Gold Coast and Northern Rivers locations Beaumont People are seeking experienced Executive Assistants for various temporary assignments. This is your opportunity to work for local not-for-profit organisations in the Gold Coast and Northern Rivers region - Executive Assistant - Immediate start,...

  • Executive Administration

    4 days ago

    Gold Coast, Queensland, Australia Venue Smart Pty Ltd Full time $90,000 - $120,000 per year

    We're Venue Smart, a fintech company with a growing national network. Based at our Varsity Lakes head office, this is a predominantly office-based role where you'll work closely with our executive team. With the business scaling rapidly, we're looking for someone who thrives in a dynamic environment and is excited to play a hands-on role in helping us...

  • Administration Assistant

    9 hours ago

    Gold Coast, Queensland, Australia Emirg Services Full time $45,000 - $60,000 per year

    Company DescriptionEmirg Services is a family-run air conditioning and refrigeration company servicing all areas of South East Queensland and Northern NSW. Our services include sales, service, and installation of air conditioning and refrigeration systems. With a focus on quality and customer satisfaction, we aim to provide reliable and efficient solutions...

  • Medical Administration Assistant

    2 days ago

    Gold Coast, Queensland, Australia ADHD-BED Integrated Full time $45,000 - $60,000 per year

    Please only apply if you have full working rights in Australia (no visa sponsorship available, now or in the future), andAre willing to work from our office Monday to FridayCompany DescriptionADHD-BED Integrated is an internationally recognized team of experts based in Australia, the UK, and Canada, providing comprehensive support for patients and their...

  • Administration Assistant

    3 weeks ago

    Gold Coast, Queensland, Australia Emirg Services Full time

    Emirg Services is a family-run air conditioning and refrigeration company servicing all areas of South East Queensland and Northern NSW. Our services include sales, service, and installation of air conditioning and refrigeration systems. With a focus on quality and customer satisfaction, we aim to provide reliable and efficient solutions for both residential...

  • Administration Assistant

    3 weeks ago

    Gold Coast, Queensland, Australia Emirg Services Full time

    Emirg Services is a family-run air conditioning and refrigeration company servicing all areas of South East Queensland and Northern NSW. Our services include sales, service, and installation of air conditioning and refrigeration systems. With a focus on quality and customer satisfaction, we aim to provide reliable and efficient solutions for both residential...

  • Executive Assistant

    2 days ago

    Gold Coast, Australia HAYS Full time

    A rare temp to perm opportunity for an experience EA based on the Northern Gold Coast! **Your new company** A successful builder and manufacturer on the Gold Coast seeking an experienced Executive Assistant. Working in a modern, open-plan office, you will be supported by the team around you and full training will be provided on their systems and...

  • Executive Assistant

    2 days ago

    Gold Coast, Australia HAYS Full time

    This new Executive Assistant opportunity on the Gold Coast offers great benefits and career progression! **Your new company** As the Executive Assistant, you will join a large team whilst working one-on-one with your direct report. This organisation has a friendly culture, and they are looking for someone who can contribute to this whilst also bringing...

  • Administration Assistant

    4 weeks ago

    Gold Coast, Queensland, Australia Village Roadshow Ltd Full time

    OverviewAdmin Assistant — $39.54 per hour Casual | Multi Hire (Fixed Term Contract)Australian Outback Spectacular, Oxenford, Gold CoastVillage Roadshow Theme Parks are committed to creating an inclusive workplace where everyone feels valued and respected. We encourage candidates of all backgrounds, abilities, and experiences to apply.The opportunityProvide...