 
						Executive Administration
1 week ago
We're Venue Smart, a fintech company with a growing national network. Based at our Varsity Lakes head office, this is a predominantly office-based role where you'll work closely with our executive team. With the business scaling rapidly, we're looking for someone who thrives in a dynamic environment and is excited to play a hands-on role in helping us grow.
About the role
As our Executive Administration & Office Coordinator, you'll be the go-to person keeping our exec team and office running smoothly. From managing calendars, meetings, and presentations to coordinating franchisee onboarding and office operations, no two days will be the same. You'll also help build the systems, templates, and ways of working that will set Venue Smart up for the future.
A snapshot of what you'll be doing:
- Supporting executives with calendars, meetings, presentations, reports, and events.
- Coordinating franchisee onboarding, liaising with lawyers, and making sure compliance requirements are met.
- Managing SharePoint, document processes, and templates — creating structure where we need it most.
- Running the office day-to-day: supplies, visitors, kitchen, meeting rooms, maintenance, and keeping things professional.
- Helping deliver training days, projects, and new initiatives.
About you
We're looking for someone who:
- Has experience in executive administration or office coordination (ideally with exposure to compliance or membership/franchise environments).
- Enjoys variety and thrives on keeping people and systems organised.
- Can build new processes and ways of working, not just follow them.
- Is proactive, approachable, and self-motivated — someone who just gets on with it.
- Works well in a head office environment, while being part of a much larger business footprint.
Why you'll love working with us
- Be part of a fintech business that's growing and evolving.
- Professional and supportive environment.
- Opportunity to shape how we work as we scale.
- Head office based at Varsity Lakes, with flexibility to work from home at times once you're established.
- Standard working week - no late nights or unrealistic demands.
How to apply
Please apply via Seek with your cover letter and resume. In your cover letter, tell us why working at Venue Smart appeals to you.
- 
					  Executive Assistant2 weeks ago 
 Gold Coast, Queensland, Australia Your Paths To Life Full time $80,000 - $120,000 per yearTired of Managing Someone Else's Schedule? Control Your Own Strategy.Ever felt your strategic insights were limited by your title, or that your ability to drive significant revenue was restricted to supporting an executive?If you're a High-Calibre Executive Assistant, Chief of Staff, Operations Manager or Senior Administrator seeking a direct, high-impact... 
- 
					Executive Officer1 week ago 
 Gold Coast, Queensland, Australia Queensland Government Full time $80,000 - $120,000 per yearThe Executive Officer role is responsible for providing high level confidential executive support to the regional Assistant Commissioner, QFR to ensure the responsibilities and statutory obligations of the Assistant Commissioner are achieved.You will be responsible for leading and managing work programs, providing support to the staff of the regional... 
- 
					  Administration Assistant7 days ago 
 Gold Coast, Queensland, Australia Emirg Services Full time $45,000 - $60,000 per yearCompany DescriptionEmirg Services is a family-run air conditioning and refrigeration company servicing all areas of South East Queensland and Northern NSW. Our services include sales, service, and installation of air conditioning and refrigeration systems. With a focus on quality and customer satisfaction, we aim to provide reliable and efficient solutions... 
- 
					  Executive Assistant5 days ago 
 Gold Coast, Queensland, Australia Biodiversity Australia Pty Ltd Full time $80,000 - $120,000 per yearGet to know usAt Biodiversity Australia, we're dedicated to creating sustainable solutions that allow people and the environment to thrive together. As an Indigenous-owned environmental management consultancy, we specialise in protecting biodiversity and supporting sustainable development through innovative, science-based approaches.Our work is as diverse as... 
- 
					  Administration Officer7 days ago 
 Gold Coast, Queensland, Australia Department of Education Full time $60,000 - $90,000 per yearYarrabilba State School is seeking a detail-oriented and proactive Administration Officer to join our team. In this key role, you'll take charge of accounts payable, supplier payments, ordering, and corporate card management, while also supporting general office operations.This position is being offered in a Temporary Part-Time capacity (0.08FTE), 58 hours... 
- 
					  HR Administrator5 days ago 
 Gold Coast, Queensland, Australia PWR Full time $104,000 - $130,878 per yearEmbark on a thrilling career journey with PWR Performance Products, a true success story that began with a father and son's vision. With relentless passion and dedication, we have become the leading manufacturer of cutting-edge automotive cooling products in Australia. We are a renowned name in top-tier global motorsports, and we've grown into a powerhouse... 
- 
					  Administration Coordinator7 days ago 
 Gold Coast, Queensland, Australia Griffith University Full time $79,705 - $89,416Company Description Every institution values excellence. What matters most is why.Griffith was created to be a different type of university. You'll find we're about leading research, academic excellence, and the transformative power of education. But what sets us apart is why those things matter and how you'll achieve them.Why? Griffith brings together... 
- 
					  Administration Coordinator7 days ago 
 Gold Coast, Queensland, Australia Griffith University Full time $79,705 - $89,416 per yearCompany DescriptionEvery institution values excellence. What matters most is why.Griffith was created to be a different type of university. You'll find we're about leading research, academic excellence, and the transformative power of education. But what sets us apart is why those things matter and how you'll achieve them.Why?Griffith brings together... 
- 
					  Civil Construction/Project Manager2 weeks ago 
 Gold Coast, Queensland, Australia Gemlife Administration Pty Ltd Full time $120,000 - $180,000 per yearBased on Gold Coast in our new state of the art Head OfficeWorking within the Civil Construction teamA company with a pipeline of work experiencing massive growth.The RoleReporting to the Civil Manager, the Civil Construction/Project Manager is responsible for overseeing all daily civil construction activities performed by Gemlife Civil in SEQ.If successful,... 
- 
					  Event Sales Administration Assistant1 week ago 
 Gold Coast, Queensland, Australia Village Roadshow Full time $40,000 - $60,000 per yearJob no: 502929Work type: Full timeEvent Sales Administration AssistantCasual – $35.15 p/h (Monday to Saturday) / $49.21 p/h (Sunday) – Jnr rates may applyTopgolf Gold CoastNo matter the occasion or who you share it with, we believe every great time starts with play, is fueled by food and beverage, moved by music and made possible through community....