Executive Administration

2 weeks ago

Gold Coast, Queensland, Australia Venue Smart Pty Ltd Full time $90,000 - $120,000 per year

We're Venue Smart, a fintech company with a growing national network. Based at our Varsity Lakes head office, this is a predominantly office-based role where you'll work closely with our executive team. With the business scaling rapidly, we're looking for someone who thrives in a dynamic environment and is excited to play a hands-on role in helping us grow.

About the role

As our Executive Administration & Office Coordinator, you'll be the go-to person keeping our exec team and office running smoothly. From managing calendars, meetings, and presentations to coordinating franchisee onboarding and office operations, no two days will be the same. You'll also help build the systems, templates, and ways of working that will set Venue Smart up for the future.

A snapshot of what you'll be doing:

  • Supporting executives with calendars, meetings, presentations, reports, and events.
  • Coordinating franchisee onboarding, liaising with lawyers, and making sure compliance requirements are met.
  • Managing SharePoint, document processes, and templates — creating structure where we need it most.
  • Running the office day-to-day: supplies, visitors, kitchen, meeting rooms, maintenance, and keeping things professional.
  • Helping deliver training days, projects, and new initiatives.

About you

We're looking for someone who:

  • Has experience in executive administration or office coordination (ideally with exposure to compliance or membership/franchise environments).
  • Enjoys variety and thrives on keeping people and systems organised.
  • Can build new processes and ways of working, not just follow them.
  • Is proactive, approachable, and self-motivated — someone who just gets on with it.
  • Works well in a head office environment, while being part of a much larger business footprint.

Why you'll love working with us

  • Be part of a fintech business that's growing and evolving.
  • Professional and supportive environment.
  • Opportunity to shape how we work as we scale.
  • Head office based at Varsity Lakes, with flexibility to work from home at times once you're established.
  • Standard working week - no late nights or unrealistic demands.

How to apply

Please apply via Seek with your cover letter and resume. In your cover letter, tell us why working at Venue Smart appeals to you.

  • Executive Officer

    1 week ago

    Gold Coast, Queensland, Australia Queensland Government Full time $80,000 - $120,000 per year

    The Executive Officer role is responsible for providing high level confidential executive support to the regional Assistant Commissioner, QFR to ensure the responsibilities and statutory obligations of the Assistant Commissioner are achieved.You will be responsible for leading and managing work programs, providing support to the staff of the regional...

  • Administration Assistant

    1 week ago

    Gold Coast, Queensland, Australia Emirg Services Full time $45,000 - $60,000 per year

    Company DescriptionEmirg Services is a family-run air conditioning and refrigeration company servicing all areas of South East Queensland and Northern NSW. Our services include sales, service, and installation of air conditioning and refrigeration systems. With a focus on quality and customer satisfaction, we aim to provide reliable and efficient solutions...

  • Administrative Assistant

    1 week ago

    Gold Coast, Queensland, Australia Gold Coast Super Clinic Physiotherapy Full time $40,000 - $120,000 per year

    Company DescriptionGold Coast Super Clinic Physiotherapy is a locally owned, evidence-based practice focused on health. Located in Oxenford and Hope Island, Northern Gold Coast, we offer a wide range of professional healthcare services all under one roof. Our motto, "Recover, Restore, Retain," reflects our commitment to treating the root cause of our...

  • Administration Assistant

    4 weeks ago

    Gold Coast, Queensland, Australia Emirg Services Full time

    Emirg Services is a family-run air conditioning and refrigeration company servicing all areas of South East Queensland and Northern NSW. Our services include sales, service, and installation of air conditioning and refrigeration systems. With a focus on quality and customer satisfaction, we aim to provide reliable and efficient solutions for both residential...

  • Administration Assistant

    4 weeks ago

    Gold Coast, Queensland, Australia Emirg Services Full time

    Emirg Services is a family-run air conditioning and refrigeration company servicing all areas of South East Queensland and Northern NSW. Our services include sales, service, and installation of air conditioning and refrigeration systems. With a focus on quality and customer satisfaction, we aim to provide reliable and efficient solutions for both residential...

  • Executive Assistant

    5 days ago

    Gold Coast, Queensland, Australia Biodiversity Australia Pty Ltd Full time $80,000 - $120,000 per year

    Get to know usAt Biodiversity Australia, we're dedicated to creating sustainable solutions that allow people and the environment to thrive together. As an Indigenous-owned environmental management consultancy, we specialise in protecting biodiversity and supporting sustainable development through innovative, science-based approaches.Our work is as diverse as...

  • Medical Administration Assistant

    1 week ago

    Gold Coast, Queensland, Australia ADHD-BED Integrated Full time $45,000 - $60,000 per year

    Please only apply if you have full working rights in Australia (no visa sponsorship available, now or in the future), andAre willing to work from our office Monday to FridayCompany DescriptionADHD-BED Integrated is an internationally recognized team of experts based in Australia, the UK, and Canada, providing comprehensive support for patients and their...

  • Administration Officer

    1 week ago

    Gold Coast, Queensland, Australia Department of Education Full time $60,000 - $90,000 per year

    Yarrabilba State School is seeking a detail-oriented and proactive Administration Officer to join our team. In this key role, you'll take charge of accounts payable, supplier payments, ordering, and corporate card management, while also supporting general office operations.This position is being offered in a Temporary Part-Time capacity (0.08FTE), 58 hours...

  • Administration Manager

    1 week ago

    Gold Coast, Queensland, Australia WorkPac - Talent Full time $60,000 - $80,000 per year

    Hey, is this you?Exceptional customer service skillsCompliance focused and results drivenExcellent communication skillsProactive approach and attitudeSavvy administration abilities with a flair for data entryAre you a skilled administrator thriving in a fast-paced environment and looking for your next challenge? We have a fantastic opportunity within our...

  • Administration Assistant

    4 weeks ago

    Gold Coast, Queensland, Australia Solarez Energy Full time

    Add expected salary to your profile for insightsSolarez Energy, a premier organisation headquartered in Brisbane and The Gold Coast, is on the lookout for enthusiastic and talented individuals to join our vibrant team, specifically in the role of Administrative Assistant.Specialising in top-tier solar installations, repairs, and inspections, particularly for...