Executive Assistant

Get to know us

At Biodiversity Australia, we're dedicated to creating sustainable solutions that allow people and the environment to thrive together. As an Indigenous-owned environmental management consultancy, we specialise in protecting biodiversity and supporting sustainable development through innovative, science-based approaches.

Our work is as diverse as the environments we protect - from collaborating on renewable energy projects to restoring ecosystems with landholders and delivering biodiversity stewardship solutions. Our projects don't just aim to meet compliance - they aim to create a lasting legacy of environmental care and connection.

We're proud to be leading some of the most significant environmental programs in the country, including one of the largest biodiversity offset programs in New South Wales. By working across sectors such as renewable energy, government, defence, construction, and resources, we're helping to shape a future where economic growth and environmental conservation go hand in hand.

At our core, we're guided by our values of Integrity, Teamwork, Safety, Client Success, and Indigenous Pathways. These principles inspire our work and the positive impact we aim to create every day.

Join us in shaping a brighter, greener future, where your work will create a lasting impact on the environment and the communities we serve.

About the opportunity

An exciting opportunity has arisen for a proactive and highly organised Executive Assistant to support the Senior Business Manager. In this role, you will provide high-level administrative support.

This position offers a unique blend of responsibilities, executive support allowing you to engage with multiple facets of the business while ensuring the smooth operation of daily activities.

Key Executive Assistant Duties:

• Manage and coordinate meetings, appointments, and calendars for the Senior Business Manager

• Facilitate travel arrangements, including accommodation and vehicle hire

• Assist in preparing and proofing documents, presentations, and reports to a high standard

• Coordinating key legal documentation and liaising with stakeholders such as lawyers and solicitors

• Support with project administration tasks, including managing project timelines, coordinating with team members, and tracking deliverables

• Provide administrative support such as minute taking, organising events, and managing office supplies

• Liaise with both internal and external stakeholders, ensuring effective communication and workflow

• Monitor expenses and submit expense reports for reconciliation

• Assist with IT assets, office maintenance, and supplier management when needed

About you

To succeed in this role, you will need to have exceptional time management skills, attention to detail, and the ability to prioritise effectively. You should also be a strong communicator, able to interact confidently with stakeholders at all levels while maintaining confidentiality.

To be successful, you will have:

• Minimum 5 years of experience in an executive assistant or high-level administration role

• Extensive experience with multi calendar management

• Strong organisational skills and ability to manage competing priorities

• Exceptional written and verbal communication skills

• High proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint)

• Experience supporting senior-level management and handling confidential information

• Ability to work autonomously and as part of a collaborative team

• A proactive, problem-solving approach with a focus on achieving outcomes

Benefits & Perks

• Friendly and supportive team environment

• Opportunities for professional development and growth

• Regular social events and team lunches

• Work with confidence for an ISO-accredited company known for its high standards

We are proud to be an Indigenous-owned, equal opportunity employer that values diversity and inclusion. We strongly encourage Indigenous individuals to apply and offer upskilling opportunities through our Indigenous Pathways model. 

The interview process will begin without delay, so please send in your application as soon as possible. Only applicants who have been short listed for an interview will be contacted.

Salary will be negotiated based on experience.