Executive Assistant

1 week ago

Sydney, Australia QIC Limited Full time

We’re seeking an Executive Assistant for a 12-month parental leave opportunity to provide high-level support to our Infrastructure Partners, Senior Principals and broader support for the team. This is a key role within our Sydney office, working alongside a collaborative business support team to enable the success of our investment professionals across Australia and globally. We offer flexibility and 3 days in the office with 2 days working from home.

This role offers a unique chance to support a world-class team of 20 professionals within our broader Infrastructure team and would be perfect for someone who’s professional, proactive, and enjoys working across a variety of areas including diary management, executive support, team connection, and general administration.

The team is collaborative and high-performing, and we’re looking for someone who can help keep things running smoothly while contributing to a positive team culture.

**About the role**:
In this fast-paced and rewarding role, you’ll:

- Provide proactive executive and team support, including diary management, meeting coordination, and travel logistics (domestic and international).
- Prepare and manage documentation for meetings, client engagements, and Board commitments.
- Partner with colleagues across offices to streamline processes, coordinate communications, and drive team efficiency.
- Manage budgets, expenses, and invoices, maintaining accuracy and compliance.
- Support team culture by coordinating offsites, internal events, and HR-related administration.

**About you**:
You’re a confident, proactive, and highly organised professional who thrives in dynamic environments. You’ll bring:

- Demonstrated experience supporting senior leaders in a complex, fast-paced organisation.
- Exceptional communication, prioritisation, and stakeholder management skills.
- Strong proficiency in Microsoft Office and comfort managing competing demands.
- A collaborative mindset, professionalism, and the discretion to handle sensitive information.(Ideally) experience in financial services, investments, or professional services.

  • Accounts Executive

    1 day ago

    Sydney, Australia Six Degrees Executive Full time

    Location: - Sydney- Job Type: - Permanent- Salary: - $88800 per annum- Contact: - Lewis Black Are you ready to embark on an exciting journey with an up-and-coming cosmetic brand? Our client, a dynamic company based in Sydney CBD, is seeking a talented Assistant Accountant/Accounts Executive to join their finance team. As an Assistant Accountant/Accounts...

  • Executive Assistant

    3 days ago

    Sydney, Australia EST10 Full time

    **Detailed Job Description**: - $55 per hour + Superannuation - A traditional Executive Assistant role enhanced with a variety of technical platforms! - A fulltime, 1 month contract based in Sydney CBD - work with a cohort of strong Executive Assistants **What makes this company unique?**: **What is unique about you?**: As an experienced C-Suite Executive...

  • Executive Assistant

    1 week ago

    Sydney, Australia Lotus People Full time

    Perfect opportunity to start work immediately with scope of going permanent! - Support three executives and part of a professional and high achieving team. - Ideal CBD location where you have your own office! **- Paying an attractive rate of $50-60 + Super p/h DOE** - **Monday to Friday 8:30am-5:30pm (with flexibility)**: - **Immediately...

  • Executive Assistant

    1 day ago

    Sydney, Australia APRA Full time

    Executive Assistant **The role** You will have the opportunity to work with one of our Executive Board Members and a Senior Executive Leader providing business support whilst collaborating and supporting the broader business. The APRA Executive Board Members' Executive Assistants operate seamlessly as a team so the APRA Members can deliver on APRA's...

  • Executive Assistant

    1 week ago

    Sydney, Australia Westpac Group Full time

    **Executive Assistant - **24764** - **Permanent**: - **Sydney, NSW**: - **Hybrid working model **How will I Help?** The role of Executive Assistant to the Head of Customer and Business Assist is responsible for all administrative support to the Head of Customer and Business Assist. Day to day responsibilities include managing the Head Of’s diary,...

  • Executive Assistant

    3 days ago

    Sydney, Australia EST10 Full time

    **Detailed Job Description**: - $95,000 + Superannuation - Wonderful role supporting a team of Executives - Sydney CBD **What makes this company unique?**: This organisation is at the forefront of the renewable energy revolution, driving innovation and sustainability to create a brighter future for generations to come. You will be part of a collaborative...

  • Executive Assistant

    5 days ago

    Sydney, Australia Charterhouse Full time

    **Executive Assistant to the Faculty General Manager** - **$55 per hour + super**: - **Immediate start - Initial 10 month contract with view to extend**: - **Sydney location/hybrid** **About the Company** - The University of Sydney Business School is a global leader in Business and Management, being in the top 1% of business schools worldwide. - This role...

  • Executive Assistant

    5 days ago

    Sydney, Australia Datacom Full time

    Our Why Datacom works with organisations and communities across Australia and New Zealand to make a difference in people’s lives and help organisations use the power of tech to innovate and grow. About the Role (your why) As a detail-oriented Executive Assistant, you will report directly to the Executive Assistant to the Managing Director. In this role,...

  • Executive Assistant

    5 days ago

    Sydney, Australia Charterhouse Full time

    **Initial 2-3-month temporary position**: - **$45-50 per hour + Super**: - **Immediate start**: - **North Strathfield location - close to public transport and free parking available.**: - **Office based role!**: - **Vibrant culture of hardworking professionals!**: - **Global leader in FMCG/Retail** I am looking for an experienced Executive Assistant...

  • Executive Assistant

    5 days ago

    Sydney, Australia Ashdown Consulting Full time

    $100,000 -$120,000 + Super - Permanent - Sydney CBD **Executive Assistant| Permanent Role | Up to $132K Incl. Super** - $100,000 -$120,000 + Super - Permanent - Sydney CBD **About the Company** This investment firm provides services across agriculture, real estate and venture capital to a wide range of established and start up clients. They are a...