File and Administration Assistant

3 days ago

South Yarra, Australia Lex Medicus Full time

**Company Description**
MedHealth is a purpose-built collection of industry-leading health, medical, and employment brands. Our unique and diverse capabilities are dedicated to achieving the best possible health and employment outcomes for individuals and the people they support. Additionally, mlcoa is an established premier international provider of independent medical opinions and specialist services, serving insurers, private and government employers, self-insured companies, and the legal profession.

Lex Medicus is an established and reputable medico-legal provider, operating for 13+ years. Lex Medicus is privileged to collaborate with over 220+ experienced and credentialed medical experts, spanning over 50 specialties. Together, we are committed to delivering impartial, fit-for-purpose and high-quality medico-legal reports and impairment services throughout Australia.

The File and Administration Assistant is responsible for tracking, compiling, cross-referencing and preparation of all pre-appointment documentation in line with Lex Medicus’ agreed timeframes. The File and Administration Assistant ensures the quality of pre-appointment documentation in line with Standard Operating Procedures, expert preferences and legislative/jurisdictional requirements. The File and Administration Assistant provides excellent customer service, timely resolution of issues and supports in the provision of factually accurate and timely reports.

The role includes but is not limited to;
- Pre-appointment checking, chasing and preparation of all report files;
- Pre-appointment preparation of templates for experts and transcribers;
- Provide exceptional customer service and product/service information;
- Resolve emerging problems and handle customer complaints by providing appropriate solutions and alternatives within time limits, follow ups to ensure resolution, record customer interactions and escalation;
- Support the Clinic Coordinator in management of reception on day to day basis;
- Greet and sign in experts and examinees to Lex Medicus’ offices.

**Qualifications**
- Study, experience or qualifications in allied health, legal or insurance industries - highly regarded
- High level of written and verbal communication skills
- Good computer skills, particularly with Microsoft Office
- Strong attention to detail;
- Strong organisational and time management skills;
- Problem-solving & initiative;
- Adaptability and reliability;
- High level of personal accountability;
- Demonstrated ability to work as part of a team;
- Commercial acumen and genuine enthusiasm to build relationships and provide excellent customer service.

**Additional Information**

**You are welcome here.**

Our fast-growing team of more than 3,500 people around Australia represent a huge array of life experiences, skills and ways of thinking. We value all these differences.

We are an Equal Opportunity Employer, proudly welcoming people with disability including mental health conditions, people from diverse cultural and linguistic backgrounds, people from the LGBTQI community, veterans, carers and Indigenous Australians to our team.

We are happy to adjust our recruitment process to support accessibility needs.

  • File and Administration Assistant

    4 days ago

    South Yarra, Australia Lex Medicus Full time

    **Company Description** MedHealth is a purpose-built collection of industry-leading health, medical, and employment brands. Our unique and diverse capabilities are dedicated to achieving the best possible health and employment outcomes for individuals and the people they support. Additionally, Lex Medicus is an established premier international provider of...

  • Receptionist/administrative Assistant

    1 week ago

    South Yarra, Australia Lewenberg & Lewenberg Solicitors Full time

    We are a small boutique firm located on Toorak Road, South Yarra with a proud 50 year history. We are seeking a full time Receptionist with excellent time management skills and a keen eye for detail to join our team. Reporting to the Managing Partner and Human Resource Manager, the role will cover a variety of administrative and secretarial tasks in...

  • Office Administrator

    2 weeks ago

    South Yarra, Australia hussetHR Full time

    Supportive and friendly work environment - Convenient location in the heart of South Yarra - Exposure to progress your skills in wealth creation! **About Us**: At Oracle Group, we assist clients with their wealth creation by helping them to pay off their mortgage, reduce debt and strategically plan for the future. We make their money work better for them in...

  • Finance & Administration Assistant

    1 week ago

    South Yarra, Australia Deutscher and Hackett Full time

    Deutscher and Hackett is a leading Australian fine art auction house with a strong reputation for integrity, expertise and quality. We are seeking an energetic and experienced full-time Finance & Administration Assistant to join our dynamic team located at our South Yarra gallery. In this varied role you will assist with the efficient running of the finance...

  • Receptionist/administration Assistant

    2 weeks ago

    Caboolture South, Australia Accountant and Tax Agent Full time

    Our Accounting firm, located in Caboolture South is seeking a professionally presented and well-spoken Receptionist/Administrative Assistant to assist our team of Accountants. This is a busy role and requires an experienced Administrator who has worked in similar office administration and/or reception roles. Please note this position is Monday to Friday...

  • Receptionist/administration

    6 days ago

    South Yarra, Australia Lewenberg & Lewenberg Solicitors Full time

    We are seeking a highly organized and personable individual to join our dynamic team as a Receptionist/Administrative Assistant. This multifaceted role is crucial in ensuring a smooth and efficient office environment. **Responsibilities**: - Serve as the first point of contact, warmly greeting visitors and managing incoming calls with professionalism and...

  • Project Administrator

    4 days ago

    South Yarra, Victoria, Australia Build Co Full time $45,000 - $60,000 per year

    About Build CoBuild Co is a growing construction management company delivering industrial and commercial projects across Victoria. We provide three core services – Construction Management, Client-Side Project Management, and Joint Venture project delivery with registered builders. This mix allows us to partner with clients at different stages, from...

  • Contract Administrator

    6 days ago

    South Yarra, Victoria, Australia Build Co Full time $55,000 - $70,000 per year

    About Build CoBuild Co is a growing construction management company delivering industrial and commercial projects across Victoria. We provide three core services - Construction Management, Client-Side Project Management, and Joint Venture project delivery with registered builders. This mix allows us to partner with clients at different stages, from...

  • Personal Assistant/administrator

    2 weeks ago

    Elizabeth South, Australia CSF Contractors Full time

    Scheduling appointments and client meetings - Organising files, including both paper and computer copies - Coordinating office events - Assist in arranging travel and accommodation for FIFO site workers as required - Perform information management, including collection and maintenance of files/records, project files and correspondence for easy retrieval -...

  • Administration Assistant

    3 days ago

    Caboolture South, Queensland, Australia Everingham Wallace Law Practice Pty Ltd Full time $45,000 - $60,000 per year

    Everingham Wallace Law PracticeOur Caboolture South office requires a full-time Administration Assistant.  We operate from 8.00am to 5.00pm Monday to Friday.The successful candidate will be able to work both independently and as part of a team.  They also will be able to follow instructions, spell, touch type, be computer literate and willing to...