Contract Administrator

1 day ago

South Yarra, Victoria, Australia Build Co Full time $55,000 - $70,000 per year

About Build Co

Build Co is a growing construction management company delivering industrial and commercial projects across Victoria. We provide three core services - Construction Management, Client-Side Project Management, and Joint Venture project delivery with registered builders. This mix allows us to partner with clients at different stages, from feasibility and design, through permits and compliance, to full turn-key delivery of industrial, commercial, and residential projects.

The Role

We are seeking an entry-level Contracts Administrator to support our site and project delivery teams. This is a professional role within a company that is expanding steadily, where your work will be visible and valued.

In this role you will work alongside the Project Director, Coordinators, and Site Managers, gaining hands-on exposure to live projects while developing a clear understanding of how your contribution drives outcomes

This is a strong opportunity to develop your career with exposure to site operations, structured mentorship, and a clear pathway for progression as the business grows.

Key Responsibilities

  • Assist with procurement: drafting subcontract scopes, POs, issuing RFQs, and compiling tender comparisons.
  • Maintain internal project folders and drawings on Procore and MS 365, ensuring version control and clear filing.
  • Support the project delivery team with document preparation, permits, and consultant correspondence.
  • Record and distribute meeting minutes, update site diaries, and maintain action registers.
  • Liaise with consultants and subcontractors to ensure timely delivery of drawings, RFIs, approvals, and other project information.

Qualifications:

Tertiary qualification in Construction Management, Civil Engineering, or related discipline.

Minimum requirements for this role:

  • 0–2 years' experience in construction, project coordination, or administration (prior experience is highly advantageous).
  • Strong attention to detail and disciplined approach to document control (Procore/MS365).
  • Ability to manage registers and maintain version control on drawings, permits, and compliance documents.
  • Clear written and verbal communication skills suited to consultant, client, and subcontractor correspondence.
  • Proficiency in Microsoft Office; exposure to Procore or similar project management systems desirable.

Desirable Attributes

  • Demonstrated ability to draft correspondence, meeting minutes, and action registers.
  • Competence in handling numerical data (claims tracking, variation logs, compliance registers).
  • Organised and proactive, with the ability to follow structured processes and escalate issues promptly.
  • Team-oriented mindset with an interest in building a long-term career in contracts administration and project delivery.
  • Willingness to learn directly from senior staff and contribute to improving systems in a growing company.

How to Apply

Please submit your CV and a concise cover letter (1 page) outlining your interest in contract administration and availability. Applications should be sent via LinkedIn or directly to  Include two referees and your earliest start date.

  • Administrative Assistant

    2 weeks ago

    South Yarra, Victoria, Australia Inter Agri Group Full time $60,000 - $80,000 per year

    Inter Agri Group, a leading international protein trader based in Melbourne Australia, is seeking to add to their diversified team the position of Export Administrator.You will report to the Commercial Manager. Your duties and responsibilities will include (but are not limited to):Main Responsibilities:Drafting Purchase & Sales ContractsResearching /...

  • Office Administrator

    1 day ago

    South Yarra, Victoria, Australia Six Degrees Executive Full time $60,000 - $80,000 per year

    About the CompanyOur client is a financial services firm offering a broad range of accounting, advisory, and wealth management services. They work with a diverse client base, from individuals to SMEs, providing tailored financial guidance and strategic insights. The firm is known for its strong client focus, professional expertise, and emphasis on accuracy,...

  • Administration Traineeship

    5 days ago

    Croydon South, Victoria, Australia Crowlz Electrical Full time $45,000 - $60,000 per year

    About the role Crowlz Electrical is seeking an enthusiastic individual to join our team on a contract basis as an Administration Trainee. This is an excellent opportunity to gain practical experience and a Certificate III in Business. Primarily based in our Croydon South office, this role offers flexibility and the chance to develop your administrative...

  • Psychologist / Clinical Psychologist (employed or contracting)

    3 days ago

    South Melbourne, Victoria, Australia Mind Body Well Full time $80,000 - $120,000 per year

    Mind Body Well is a boutique allied health clinic who have been located for the past 13 years in the St Kilda Road precinct of Melbourne, and soon moving to a larger office space in Albert Road, South Melbourne. We are an established team of Psychologists, Clinical Psychologists and Dietitians, providing therapy for people with a variety of concerns such as...

  • Senior administration support

    1 day ago

    South Melbourne, Victoria, Australia Accrue real estate Full time $60,000 - $80,000 per year

    Senior Administration SupportAccrue Real Estate & Select Project Marketing | South MelbourneAbout UsAccrue Real Estate is one of Australia's leading property investment advisory businesses. For over 15 years, we've helped thousands of Australians build wealth through strategic property investment. Select Project Marketing is our dedicated project marketing...

  • Executive Assistant and Marketing Coordinator

    2 weeks ago

    South Yarra, Victoria, Australia Christie's International Real Estate - Victoria Full time $70,000 - $120,000 per year

    Company DescriptionChristies International Real Estate - Victoria in South Yarra, VIC, is known for its stellar reputation and international connections through its affiliation with Christie's International Real Estate. As leaders in the local luxury market, we are part of an exclusive global network, providing unparalleled opportunities in the real estate...

  • Procurement Administrator

    5 days ago

    Springvale South, Victoria, Australia Essity Full time $70,000 - $95,000 per year

    Hybrid Role (Administration, Buying & Analytics)At Essity, we're committed to breaking barriers to well-being through innovative hygiene and health solutions that improve lives every day. As a global leader, we're driven by purpose, guided by values, and focused on creating a workplace where our people thrive.About the Role:We're searching for a commercially...

  • Associate Clinical Trial Manager

    2 weeks ago

    South Yarra, Victoria, Australia Medpace, Inc. Full time $60,000 - $90,000 per year

    Medpace is a leading CRO for Biotech companies and we are currently seeking candidates with PhDs and/or Post-Doctoral Research experience for a full-time Associate Clinical Trial Manager (aCTM) to join our Clinical Trial Management team in our Melbourne, Australia office.  The aCTM will be a part of the Clinical Trial Management team and support Project...

  • Associate Clinical Trial Manager

    7 days ago

    South Yarra, Victoria, Australia Medpace Full time $60,000 - $100,000 per year

    Medpace is a leading CRO for Biotech companies and we are currently seeking candidates with PhDs and/or Post-Doctoral Research experience for a full-time Associate Clinical Trial Manager (aCTM) to join our Clinical Trial Management team in our Melbourne, Australia office. The aCTM will be a part of the Clinical Trial Management team and support Project...

  • Associate Clinical Trial Manager

    7 days ago

    South Yarra, Victoria, Australia Medpace Full time $80,000 - $120,000 per year

    Medpace is currently seeking candidates with PhDs and/or Post-Doctoral Research experience in nuclear medicine/radiopharmaceuticals/radiation oncology for a full-time Associate Clinical Trial Manager (aCTM) to join our Clinical Trial Management team in Australia, Melbourne. The aCTM will be a part of the Clinical Trial Management team working with Project...