Administrative Coordinator

1 week ago

Perth, Australia Hudson Australia Full time

Temp to Perm Opportunity

Full Time Position

Immediate Start Available

We are seeking an organized and versatile Administrative Coordinator to join our clients team within their renewable energy business. As an Administrative Coordinator, you will play a crucial role in providing office support and coordination across various functional areas. You will be responsible for managing a wide range of administrative tasks, both independently and collaboratively, while maintaining confidentiality and delivering exceptional service. This role requires strong attention to detail, excellent interpersonal skills, and the ability to handle complex and diverse responsibilities.

**Key Responsibilities**:

- Provide administrative support and coordination to various functional areas, including Human Resources, Finance, Business Development, and Operations.
- Support and provide backup to the Executive Assistant/Office Manager and other team members during periods of leave.
- Assist in drafting, reviewing, and editing materials and communications for the functional teams.
- Support the coordination of team events and assist in delivering monthly and quarterly reporting.
- Assist the Human Resources department with onboarding/offboarding activities, inductions, training coordination, and payroll processes.
- Support the Site Superintendent and Site Coordinator with administrative tasks and process improvements.
- Coordinate travel arrangements for the business development team and assist in document management and filing.
- Support financial processes, including credit card expense reconciliation and invoice processing.
- Actively contribute to corporate and social responsibility initiatives and environmental sustainability targets.
- Foster positive stakeholder relationships and support executive management in engagement initiatives.
- Ensure compliance with governance and risk management procedures, including the Modern Slavery Policy.
- Serve as the first point of contact for phone calls and queries, ensuring prompt and professional responses.
- Welcome and attend to all visitors, ensuring a positive and professional experience.
- Coordinate meeting room setups for visitors and meetings.
- Maintain office cleanliness, tidiness, and organization.
- Procure office equipment, merchandise, and sundries as needed.
- Manage and arrange archiving activities to ensure efficient record keeping.

**About you**:

- Experience in commercial and professional office environments.
- Proficiency in MS Office, particularly Word and Excel.
- Excellent interpersonal and communication skills.
- Strong organizational skills with the ability to handle changing priorities.
- Previous experience in administration roles.
- Ability to work under pressure and meet deadlines.
- Self-motivated and proactive with a strong sense of responsibility.
- Attention to detail and strong written skills.

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