Administrative Coordinator

2 days ago

Perth, Australia Hudson Australia Full time

Temp to Perm Opportunity

Full Time Position

Immediate Start Available

We are seeking an organized and versatile Administrative Coordinator to join our clients team within their renewable energy business. As an Administrative Coordinator, you will play a crucial role in providing office support and coordination across various functional areas. You will be responsible for managing a wide range of administrative tasks, both independently and collaboratively, while maintaining confidentiality and delivering exceptional service. This role requires strong attention to detail, excellent interpersonal skills, and the ability to handle complex and diverse responsibilities.

**Key Responsibilities**:

- Provide administrative support and coordination to various functional areas, including Human Resources, Finance, Business Development, and Operations.
- Support and provide backup to the Executive Assistant/Office Manager and other team members during periods of leave.
- Assist in drafting, reviewing, and editing materials and communications for the functional teams.
- Support the coordination of team events and assist in delivering monthly and quarterly reporting.
- Assist the Human Resources department with onboarding/offboarding activities, inductions, training coordination, and payroll processes.
- Support the Site Superintendent and Site Coordinator with administrative tasks and process improvements.
- Coordinate travel arrangements for the business development team and assist in document management and filing.
- Support financial processes, including credit card expense reconciliation and invoice processing.
- Actively contribute to corporate and social responsibility initiatives and environmental sustainability targets.
- Foster positive stakeholder relationships and support executive management in engagement initiatives.
- Ensure compliance with governance and risk management procedures, including the Modern Slavery Policy.
- Serve as the first point of contact for phone calls and queries, ensuring prompt and professional responses.
- Welcome and attend to all visitors, ensuring a positive and professional experience.
- Coordinate meeting room setups for visitors and meetings.
- Maintain office cleanliness, tidiness, and organization.
- Procure office equipment, merchandise, and sundries as needed.
- Manage and arrange archiving activities to ensure efficient record keeping.

**About you**:

- Experience in commercial and professional office environments.
- Proficiency in MS Office, particularly Word and Excel.
- Excellent interpersonal and communication skills.
- Strong organizational skills with the ability to handle changing priorities.
- Previous experience in administration roles.
- Ability to work under pressure and meet deadlines.
- Self-motivated and proactive with a strong sense of responsibility.
- Attention to detail and strong written skills.

  • Administration Coordinator

    1 week ago

    Perth, Australia WCA Solutions Full time

    **About the corporation**: The Dambimangari Native Title Determination covers 16,040 square kilometers of land and 11,896 square kilometers of sea country in the remote North Kimberley, dotted with more than 720 islands. Led by the Elders and the Dambimangari Aboriginal Corporation, Traditional Owners are working to continue to build a successful future for...

  • Logistics and Administration Coordinator

    1 week ago

    Perth, Western Australia Brink's Australia Full time $60,000 - $90,000 per year

    Logistics and Administration Coordinator – Brink's Global Services (Western Australia) Perth | Full-time | PermanentAbout Brink'sBrink's (NYSE: BCO) is the world's leading provider of secure logistics, cash management, and valuables transport. Established in 1859, Brink's operates across more than 100 countries, partnering with financial institutions,...

  • Logistics and Administration Coordinator

    5 hours ago

    Perth, Western Australia Tarlka Matuwa Piarku Aboriginal Corporation Full time $60,000 - $90,000 per year

    TMPAC – (TARLKA MATUWA PIARKU ABORIGINAL CORPORATION)We are Martu people, we are the Native Title Holders, the Traditional Owners and custodians of the Wiluna Native Title area, including the Matuwa and Kurrara Kurrara Indigenous Protected Area.Tarlka Matuwa Piarku Aboriginal Corporation (TMPAC) is the Registered Native Title Body Corporate (RNTBC)...

  • Administration Services Coordinator

    5 days ago

    Perth, Australia Martian Logic Full time

    Overview Aegis Health has a guiding philosophy and deep commitment to quality Health Care based on compassion and respect. Aegis Health has evolved from the Aegis Group’s extensive experience in care provision, to develop innovative health care services. At Murdoch Square, these integrated health services comprise surgical services, mental health and...

  • Administrative Coordinator – Assets

    19 minutes ago

    Perth, Western Australia Winun Ngari Aboriginal Corporation Full time $73,200 - $94,500 per year

    Position Summary:We are seeking a detail-oriented and proactive Administrative Coordinator to support the effective management of organisational assets and Work Health and Safety (WHS) practices. This role plays a key part in maintaining and enhancing our Integrated Management System (IMS) to ensure compliance with ISO standards and continuous improvement...

  • Administration & Meetings Coordinator

    4 days ago

    East Perth, Western Australia Banjima Native Title Aboriginal Corporation Full time $60,000 - $90,000 per year

    Administration & Meetings CoordinatorAre you a highly organised and proactive administrator with a knack for coordinating meetings and capturing key outcomes? BNTAC is seeking an Administration and Meetings Coordinator to support our Executive Services team and broader organisation. This is a dynamic role that blends meetings coordination, administrative...

  • Administration Coordinator

    2 weeks ago

    Perth, Australia Toll Group Full time

    About Toll Group At Toll, we do more than just logistics - we move the businesses that move the world. Our 16,000 team members can help solve any logistics, transport, or supply chain challenge - big or small. We have been supporting our customers for more than 130 years. Today, we support more than 20,000 customers worldwide with 500 sites in 27 markets,...

  • Operations Administrative Coordinator

    3 weeks ago

    Perth, Australia Dover Corporation Full time

    Operations Administrative Coordinator The Operations Administrative Coordinator role is responsible for entering sales and shipping transactions for our multi-site customer accounts and for managing the administration related to the company’s fleet of vehicles. All updates to item master records for our equipment divisions will be maintained by this role....

  • Project Coordinator/ Administrator

    1 week ago

    Perth, Australia Peoplebank Full time

    Location: - Perth- Job Type: - Contract- Posted: - about 4 hours ago- Contact: - Priyanka Shah- Discipline: - General IT - Reference: - 255726**Project Coordinator/ Administrator (Non-IT)** - Initial 6 months contract - Work for a utility client - Flexible working arrangements Our reputed client is looking for Project Coordinator with Non - IT...

  • Personal Assistant

    2 weeks ago

    Perth, Australia Hudson Australia Full time

    _Are you seeking a mentally stimulating and fulfilling role?_ - _A great opportunity within professional services?_ - _Working with a friendly, dynamic and support team?_ Hudson are partnering with reputable and highly regarded professional services firm. Headquartered in Perth, our client provides a vibrant, friendly and welcoming team, along with...