Document & Systems Support Officer

3 days ago

Abbotsford, Australia McCormack Full time

**_“We help you realise your vision, creating amazing spaces to be proud of”_**

**McCormack **is one of Australia’s leading family-owned building services companies. We specialise in fit-out and refurbishment, asset repositioning, design and construct and heritage restoration. McCormack has a strong commitment to the development and wellbeing of our team members.

We have an exciting opportunity for an **Document & Systems Support Officer** to join our **Administration Team** in **Melbourne**. This role is responsible for maintaining the accurate records of company documentation as a key element of the quality control process supporting the business. The Document & System Support System Officer provides document support to all teams, quality control processes and other activities as directed. This role will report to the **Administration & Payroll Manager**.

Responsibilities include, but are not limited to:

- Develop and implement manuals as directed
- Maintain the organisation’s documentation in applicable systems
- Support the HSQ function ensuring process and procedural audits are conducted and enhanced through reviews
- Controlling company and related project documentation
- Following and improving document control procedures
- Ensuring all documentation meets formal requirements and required standards
- Conducting regular reviews and document audits
- Using computers to organise and distribute documents for review
- Provide advice and support to the project team for, the storage and management of all project documentation
- Ensure documents and process workflows are updated to reflect system developments as directed
- Ensure consistency in document control processes and procedures
- Ensure high standards of quality are applied to the management, storage, and access to documentation
- Manage document version and revision control
- Ensure the consistency of, and compliance with document and records management requirements
- Recommend changes that improve the quality of relevant processes to ensure that best practice is in place

Successful applicants must have:

- Qualified in Business Administration, or equivalent
- 2+ years in Business System Administration and or Project Administration
- Excellent verbal and written communication skills
- Builds trust easily
- Creative thinker and problem solver
- Self-motivated and a driven contributor who gets things done
- Well organised and detail oriented
- Excellent teamwork
- Experience with any of the following systems is preferred:

- MS Office 365
- MS SharePoint
- 1Breadcrumb
- Altora, or similar Contractor Management System
- Dindo and/or Estimate One, or other Construction Estimating Systems
- Procore, or similar Project Management System
- Buildlogic, or similar Project Management FinancialOr any other systems that may be applicable to our business functions

This position offers the chance to be part of a friendly, supportive, tight-knit team. Your strong organisational and leadership skills, along with your ability to work autonomously will stand you in good stead.

McCormack is proudly an equal opportunity employer. First Nations applicants are encouraged to apply. We recognise that individual differences bring a variety of perspectives, approaches, and talents to the workplace.

You must have the right to live and work in Australia to be considered for this position.

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