Project Administrator

2 weeks ago

Seven Hills, Australia ASP Access Floors Full time

ASP Access Floors is looking for a Project Administrator to join our team. Your role is to provide administrative support to the Projects Team throughout the project lifecycle.

The role is mainly office based but with regular opportunities to visit building sites in Sydney and throughout Australia. The team environment is supportive and the work is dynamic and deadline driven.

**Role Responsibilities**:
**Preparation of project documentation for pre-commencment onsite**:

- Review and follow onboarding packs provided by builders including file naming conventions and formatting for document submissions
- SWMS, Safety Plan, Quality Plan, ITP, MSDS, Tech Data
- Sample Submissions
- Insurances and EBA documents
- Attend relevant site and or virtual meetings with builder
- Compile information for inductions

**Subcontractor management**
- Maintain accurate personal data and manage training and competencies across internal and multiple external platforms (Blueglue, EIFY, 3Dsafety, Hammertech etc)
- Whitecards, Driving Licences, Visas, Police Checks, Drug & Alcohol Training, Asbestos, Manual Handling, Fit Testing, Calibration Certs, Profile Pics
- Manage passwords to external sites
- Internal training records
- Maintain Test & Tag records
- Maintain Plant and asset register

**Claims / Variations**
- Collate site instructions and day labour dockets for uploading to job folders
- Upload supporting variation docs to ITWOCX
- Maintain Project dates and defect periods in Jobpac
- Assist with creating variations

**Preparation of project close-out documentation**
- O&M manuals
- Prepare Warranty’s, Deeds, Certificates
- Collate and send As Builts
- Collate and file ITP’s
- Collate and file Toolbox talks and general WHS docs
- Prepare and send Greenstar and sustainability info

**General**
- Attend internal meetings
- Set up systems to create efficient working practices where required
- Contact suppliers for quotations

**Skills Required**:

- Team Oriented
- Able to follow and interpret detailed technical written instructions
- Excellent multi tasking
- Building industry knowledge
- Exceptional organisational skills
- Ability to quickly learn proficient use of multiple construction-based software platforms
- Strong general computer skills
- Confident communicator
- Good time management

**Salary**: $70,000.00 per year

Schedule:

- 8 hour shift

Supplemental pay types:

- Performance bonus

Work Location: In person

  • Project Coordinator

    1 week ago

    Seven Hills, Australia Service Stream Full time

    Primary Location Seven Hills Job Description Summary An exciting opportunity has arisen for a Project Coordinator, to join Service Stream in our Telecommunications Sector. About the Role Service Stream’s Telecommunications Division are currently seeking an experienced Project Coordinator to join our Wideband Team. Reporting to the Field Service Manager...

  • Administration Assistant

    2 days ago

    Seven Hills, Australia Beaumont People Full time

    Site Administration Assistant needed for Blacktown Road, Seven Hills - Work close to home with free parking on - site - Assist a Construction business with all admin support **About the Role** A construction business with an on-site project on Blacktown Road in Seven Hills is looking for someone who can work on-site as an Administration Assistant...

  • Contract Administrator

    4 days ago

    Seven Hills, Queensland, Australia SKYMARK GROUP Full time $70,000 - $90,000 per year

    About the roleSkymark is seeking an experienced Contracts Administrator to join our team in Seven Hills, NSW. As a full-time position, this role will be responsible for overseeing the administrative tasks related to the company's contracts, ensuring efficient and compliant management of our agreements.What you'll be doingMaintaining an accurate and...

  • Project Administrator

    4 days ago

    Baulkham Hills, New South Wales, Australia Birch Hotel Group Full time

    Join us where no two days are the same We are seeking an experienced and driven Project Administrator professional to assist in delivering exceptional performance across our portfolio of hotel and motel properties.This full-time role offers exciting opportunities for growth, and the chance to play a vital role in shaping operational excellence across our...

  • Bid & Content Administrator - Landscape Construction

    2 weeks ago

    Seven Hills, Australia Landscape Solutions Full time

    Do you want to be involved in projects that will be iconic? - Ready to take the next step in your career? - Leading award-winning landscaper Do you want to take the next step in your career? At Landscape Solutions we are known for delivering the best and we are looking for a career driven Bid & Content Administrator that is looking to develop their skills...

  • Administration/Receptionist

    7 days ago

    Seven Hills NSW, Australia SKYMARK GROUP Full time $49,900 - $85,720 per year

    About the RoleWe're on the lookout for a reliable and organised Administration / Receptionist to join our team at Skymark Group in Seven Hills, NSW.This is a great role if you're looking to get your foot in the door and gain exposure to both construction admin and finance. You'll be helping out with a mix of office support, basic bookkeeping, and keeping...

  • Office Manager

    1 week ago

    Seven Hills, Australia Airway Manufacturing Pty Ltd Full time

    Airway Manufacturing Pty Ltd delivers specialised HVAC services across NSW. We are seeking an experienced and highly organised Office Manager for an immediate start. This is a permanent, full-time role based at our Seven Hills office. The Office Manager will be the company’s only dedicated administrative and operational coordinator, responsible for...

  • Admin Allrounder – MYOB

    6 days ago

    Seven Hills, New South Wales, Australia Arden Building Maintenance Full time $60,000 - $80,000 per year

    Administration Allrounder – Join a Growing National TeamAbout UsAt Arden Building Maintenance, we deliver high-quality building maintenance services across Australia. Our team is professional, friendly, and driven by values of reliability, initiative, and a can-do attitude.We're proud to be a nationally recognised company where people feel supported,...

  • Industrial Engineer

    4 days ago

    Seven Hills, Queensland, Australia Airway mechanical Full time $70,000 - $90,000 per year

    Position Description – Industrial Engineer Company: Airway Mechanic Pty LtdPosition Title: Industrial EngineerANZSCO Code: 233511Location: Sydney, NSWEmployment Type: Full-time, PermanentSalary Range: $70,000 – $90,000 per annum (depending on experience)Company OverviewAirway Mechanic Pty Ltd is part of the Airway Group, an Australian-owned company...

  • Quality/Safety Manager

    1 week ago

    Seven Hills, New South Wales, Australia Reitsma Constructions Pty Ltd Full time $80,000 - $120,000 per year

    About the RoleWe are seeking a proactive and detail-oriented Quality/Safety Manager to join our growing construction team.  Your primary role will be quality management, but you will also assist with both Safety and Environmental management.  Based in the office and reporting to the senior leadership, you'll play a key role in ensuring our construction...