Administrative Assistant/receptionist

5 days ago

Mount Waverley, Australia Vital Ease Pty Ltd Full time

**About Us**:
Ability Ease PTY LTD specialises in home modifications, mobility aids, scooters, and healthcare equipment, ensuring improved accessibility and independence for our clients, including the elderly and individuals with disabilities. In addition, during downtime, this role will assist with home maintenance coordination at our sister company, Vital Ease PTY LTD. We pride ourselves on delivering high-quality service and tailored solutions to meet our clients' needs.

We are looking for a proactive and detail-oriented **Sales & Administrative Assistant** to join our team. This role involves handling sales inquiries, preparing quotes and invoices, and supporting the day-to-day operations of Ability Ease. When required, you will also assist in coordinating home maintenance services at Vital Ease.

**Responsibilities**:
**Sales & Customer Service (Ability Ease)**:

- Prepare and follow up on quotes and invoices for mobility aids, scooters, and healthcare equipment
- Maintain and update product and pricing information in the CRM
- Process orders and liaise with suppliers to ensure timely deliveries
- Assist customers with selecting suitable products based on their needs
- Maintain accurate customer records and contact lists

**Administrative & Office Support**:

- Organise and schedule appointments
- Develop and maintain a filing system
- Update and maintain office policies and procedures
- Order office supplies and research new deals and suppliers
- Prepare reports and maintain records of sales, expenses, and client interactions
- Submit and reconcile expense reports

**Home Maintenance Coordination (Vital Ease - During Downtime)**:

- Coordinate work schedules with handymen and other tradespeople such as plumbers, electricians, and tilers
- Assist with scheduling and booking home maintenance jobs
- Act as a point of contact for clients requiring home maintenance services
- Ensure all jobs are documented and completed efficiently

**Requirements**:

- Proven experience in sales, customer service, or administrative roles
- Strong communication and interpersonal skills
- Knowledge of office management systems and procedures
- Proficiency in MS Office (Excel, PowerPoint, Word)
- Experience with CRM and accounting software is a plus
- Excellent time management and multitasking skills
- Strong problem-solving ability and attention to detail
- Outgoing personality with a customer-focused approach
- High School diploma required; additional qualifications in sales or administration are a plus

**Why Join Us?**
- Be part of a company that makes a real difference in people’s lives
- Work in a supportive and dynamic team environment
- Competitive salary and opportunities for career growth
- Gain experience in both sales and home maintenance coordination

Pay: $57,000.00 - $62,840.00 per year

**Benefits**:

- Employee discount
- Professional development assistance

Schedule:

- 8 hour shift
- Monday to Friday
- Morning shift

**Experience**:

- MS Office: 1 year (preferred)
- Customer service: 1 year (preferred)

**Language**:

- English (required)

Licence/Certification:

- Police Check (preferred)

Work Authorisation:

- Australia (required)

Work Location: In person

  • Receptionist/administrator

    7 days ago

    Mount Waverley, Australia LongView Full time

    **MOUNT WAVERLEY /** **ADMINISTRATION - RECEPTION/OFFICE ADMINISTRATION /** **FULL TIME** **/ ON-SITE** - Receptionist/Administrator *** - **Do you have a passion for Real Estate?**: - **Must have exceptional customer service & organisational skills**: - **Great development pathway to becoming a Property Management Assistant** **Our Business** -...

  • Gym Receptionist

    7 days ago

    Mount Waverley, Australia Muscle City Gym Full time

    WE ARE A 24/7 STAFFED GYM. **THIS ROLE IS TO COVER SHIFTS OVER CHRISTMAS AND NEW YEAR PERIOD**, WITH ONGOING EMPLOYMENT FOR THE RIGHT CANDIDENT. We prides ourselves on our customer service and making everyone feel welcome in our club. We love having a good chat with our members and creating a community within our 4 walls. We are after roles in the...

  • Receptionist/admin

    4 days ago

    Mount Waverley, Australia IPA Personnel Services Full time

    Our client is a progressive and well-known retail organisation with more than 140 locations across Australia and New Zealand with their head office based in Mount Waverly - home of the support office team that includes Interior Design, Marketing, Sales, Operations, Finance, IT, HR and Training. Our client is on the lookout for a dynamic, motivated...

  • Administrative Assistant/receptionist

    4 days ago

    Mount Waverley, Australia Vital Ease Pty Ltd Full time

    **About Us**: Ability Ease PTY LTD specialises in home maintenance and medical equipment/mobility aids, dedicated to improving the living conditions and accessibility for our clients, including the elderly and disabled. We pride ourselves on delivering high-quality service and ensuring our clients' homes are safe, comfortable, and suited to their...

  • Administration Assistant/receptionist

    4 days ago

    Glen Waverley, Australia MELBOURNE PAIN GROUP Pty Ltd Full time

    Full-Time Contract - Monday - Friday 9-5pm Melbourne Pain Group is a fast-paced multi-specialist practice that is expanding at a rapid rate. We are looking for a new team member to join our group. This is a part-time position and will be an immediate start for an Administration Officer to join our clinic in Pascoe Vale. **Applicants for this position must...

  • Administration Assistant

    1 week ago

    Mount Barker, Australia Southern Cross Care (SA, NT & VIC) Inc Full time

    **Be the difference. Enjoy great rewards and benefits**: - ** Permanent Part Time position - Monday to Friday (8.30 am to 4.00pm)**: - ** Salary Packaging benefits up to $15,900 annually to maximise your take home pay**: - ** Bupa Health Insurance and Anytime Fitness Club discounts available** **About the role** The Administration Assistant/...

  • Receptionist

    1 week ago

    Mount Waverley, Australia Little Real Estate Full time

    Start your career in Real Estate - No experience needed! - High level coaching and career development opportunities - Great company culture with no weekend work We are looking for someone who can own the reception space. You’ll be joining a supportive, respectful and fun organisation. With our own dedicated training team and receptionists from other...

  • Receptionist

    4 days ago

    Mount Waverley, Australia WBS Full time

    **Responsibilities for Receptionist** - Handling incoming phone calls, directing them when necessary and taking messages within the established guidelines - Welcome visitors in a warm and friendly manner, and answer any questions visitors have - Maintain reception area and all common areas in a clean and tidy manner at all times - Operate standard office...

  • Administration Coordinator

    4 days ago

    Mount Martha, Australia CraigCare Group Full time

    **About us**: CraigCare is a long established, trusted and reputable Aged Care provider with Homes across Western Australia and Victoria. We focus on providing quality care, keeping our residents connected to their friends and family. Our team are committed to our values being **Respect, Kindness, Individuality, Joy and Relationships**. Our values underpin...

  • Medical Receptionist

    7 days ago

    Mount Waverley, Australia Family Care Medical Centre Full time

    Busy, modern and accredited practiced located in Mount Waverley. We are mixed bulk billing clinic. We are looking for a professional, dedicated and reliable medical receptionist to join our team on a casual basis. Must be available to do evening shifts as we are open until 7 pm. The person we are seeking will have at least 12 months experience in a general...