Executive Assistant

LEAP Legal Software is a multinational Legal Tech company that develops integrated productivity solutions for the legal profession including practice management, case management, document management, accounting, and legal publishing, as well as client and lawyer collaboration tools.

LEAP has more than 600 employees in offices throughout Canada, the United States, Australia, the United Kingdom and New Zealand. LEAP supports the software needs of more than 25,000 law firms and has more than 10,000 firms using its flagship cloud product, LEAP.

LEAP will provide you with the best training, equipment, mentoring and support that we are capable of to optimise the chances of you being successful. But being successful in this role depends on you.

We employ people who can get things done and will appreciate being part of an accountable, high-performance culture.

As an Executive Assistant, you will support the Executive Chairman and Global Chief Operating Officer with various tasks and administration duties. To be successful, you will have high attention to detail, take initiative, be proactive and have a can-do attitude.

This role supports two key stakeholders in our global business, with exposure to many parts of the business and senior stakeholders. To maximise interaction and efficiency with the Executive Chairman and Global Chief Operating Officer, our preference is for this role to work from our centrally located Sydney CBD office.

**Reports to**

Global Chief Operating Officer.

**Requirements**:
**Responsibilities (key tasks and requirements of the role)**
- Managing calendar activities for the Executive Chairman and Global Chief Operating Officer
- Coordinating domestic and international travel arrangements, including flights, visas, hotel bookings and meeting facilities
- Coordinating and providing administrative support for Leadership Team meetings, Executive meetings, Board / Committee meetings, and company offsites
- Taking meeting minutes, tracking actions and managing follow-up
- Coordinating and assisting in the collation and preparation of various documents, including Board meeting packs and papers for relevant meetings, ensuring timeliness and consistency in the quality of presentation
- Managing expense claims for the Executive Chairman and Global Chief Operating Officer
- Building trusted relationships with colleagues, and internal and external stakeholders
- Ad hoc tasks, as required

**Competencies (essential behaviours required for the role)**
- Planning and organising - establishing courses of action for self and others to ensure that work is completed efficiently
- Managing work (including time management) - effectively managing one’s time and resources to ensure that work is completed efficiently
- Communication - clearly conveying information and ideas through a variety of media to individuals or groups in a manner that engages the audience and helps them understand and retain the message
- Building strategic working relationships - developing and using collaborative relationships to facilitate the accomplishment of work goals

**Job Style (this role will suit people who enjoy the following activities / responsibilities)**
- Details - working on tasks requiring great attention to detail
- Task variety - working on several different tasks or projects
- Relationship building - developing and maintaining ongoing working relationships with others requiring interaction and mutual support
- Practical results -performing work that results in concrete outputs or outcomes
- Standardised work - performing clearly defined, stable work assignments with established goals and procedures

**Knowledge and Experience**
- Solid experience in a similar role
- Proficient in document assembly (for example, converting or merging PDF files, reformatting different layouts into one consistent layout)
- Proven ability to manage conflicting priorities and deadlines to achieve business outcomes
- Ability to work in an environment that requires sensitivity and confidentiality

**Benefits**
- Friendly, supportive, and driven culture
- Flexible work - ability to manage your own time and schedule
- Complimentary gym membership
- Share in the growth of the company through our Employee Share Plan