Admin Assistant

Location: Melbourne | Western Metropolitan

Job type: Part time / From 28/01/2025 - 19/12/2025

Organisation: Schools (Government)

**Salary**: Salary not specified

Occupation: Education and Training

Reference: 1455515

**Selection Criteria**:
**SC1** Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.

**SC2** Demonstrated capacity to work and collaborate with others in a team environment.

**SC3** Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.

**SC4** Possess the technical knowledge and expertise relevant to the position.

**SC5** A commitment to professional learning and growth for both self and others.

**Role**:
The roles will be undertaken under the direction of the Business Manager and the Daily Organizer.

Demonstrated Values and Competencies
- Experience in customer service an advantage, a high-level commitment to professionalism including a pleasant and welcoming demeaner and presentation consistent with a professional organisation.
- Professional conduct consistent with the school values of Learning and Respect
- Capacity to listen actively, take on feedback, identify solutions and problem solve.
- Highly effective organization and time management skills
- Attention to detail and accuracy for the purpose of recording and communicating.

Capacity to follow and reinforce line management protocols within a large organisation

**Responsibilities**:
Core Responsibilities
- Perform routine reception duties, assume a central point of contact in the administrative area following processes and protocols.
- Manage phone communications, inquiries and resolutions following established protocols.
- Greet and manage visitors, implement child safe sign-in procedures and ensure the security of the school premises.
- Assist families and children with personal needs including triaging inquiries in line with established protocols.
- Manage administrative tasks assigned within the role
- Assume the overall responsibility of monitoring and managing office supplies
- Maintaing designated work areas
- Maintain an organized reception, front of office area
- Receive and manage supplies.
- Handle correspondence and routine filing
- Maintain student records
- Assume a range of administrative duties as directed.

**Who May Apply**:
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

**EEO AND OHS Commitment**:
**Child Safe Standards**:
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
**DE Values**:
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
**Other Information**:

- All staff employed by the department and schools have access to a broad range of employment conditions and working arrangements.
- A resume including relevant experience as well as personal details (name, address and contact numbers, business and home)

Please note that the selection panel may seek additional referees beyond those you name. Consistent with policy, we shall advise you if we will take this action.

**Conditions of Employment**:

- All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.

**Location Profile**:

- Jennings Street School is located in the South Western Victoria Region at Laverton. JSS is a prep to year 12 autism specific school situated adjacent to the Laverton P-12 College, providing potential opportunities as the school develops for shared educational programming and use of facilities. Officially opening in 2015 with an enrolment of 40 students aged 9-12 years, the school reached its enrolment capacity of 120 students in 2017. Jennings Street School consists of 3 discrete learning communities, specialist work spaces, a café, and play areas enclosed by landscaped surrounds. The school¿s location provides potential opportunities for shared programming, and use of community facilities based on Individual learning plans. Jennings Street School aims to equip students with a high quality learning and teaching environment based on curre