Administration Assistant

14 hours ago

Manly West, Australia Moreton Bay College Full time

Beautiful Bayside location - Commence early in 2026 - Term time plus 6 weeks **THE POSITION** The Administration Assistant - Main Reception is the first point of contact for visitors, clients, and staff. This role is responsible for delivering a professional, welcoming, and efficient front-of-house experience while providing high-quality administrative support to ensure the smooth operation of the office. All staff are employed by the CEO and Executive Principal of MBC and MBBC and they are responsible to them for the over-all performance of their duties. The CEO and Executive Principal delegates their authority to senior staff members for the effective management of the College. The role reports to the PA to the Principal. This is a permanent, part time role commencing early in 2026 (Friday 16/1/26). You will work 38 hours per week, Term time plus 6 weeks. Term time is 38 weeks per year and the additional 6 weeks are worked during the College term breaks. All staff need to be supportive of the values, Christian ethos and Ethical Statement of this Uniting Church Day school for girls from Kindy to Year 12. Please note that this Position Description: - Can alter with changes in the role and responsibilities of this - Will be used as a framework for appraisal. **SKILLS AND ABILITIES** - Ability to communicate effectively with all College stakeholders. - Competence in managing a busy office environment. - Proficiency in Microsoft Office Suite. - Efficient and effective time management skills. - Excellent customer service abilities. - Ability to engage with databases and other software. **SPECIFIC DUTIES AND RESPONSIBILITIES** **Receptionist Duties** - As the first face of the College, be engaging, be helpful in greeting guests and helping them with the sign-in process. - Ensure the foyer, the desk area are well presented, tidy and professional in appearance always. - Answer incoming calls within 2-3 rings. Be friendly and engaging. Screen sales calls and transfer other calls as required. - Receive deliveries and ensure they are appropriately directed. - Receive, sort, and distribute incoming mail, manage outgoing mail and couriers. **Administration** - Monitor stock and order as required for general stationery and process requests for departmental stationery orders. - Provide administrative support including data entry, document preparation, filing, and photocopying. - Provide support and assistance to Senior Leadership as requested. - Actively contribute to a safety citizenship culture upholding health and safety policies, procedures, hazard reporting and safe work practices. **EDUCATION AND/OR EXPERIENCE** - Relevant experience in a similar role. **CERTIFICATES, LICENSES, REGISTRATIONS** - Posses or be eligible to posses a Positive Notice Blue Card ("Blue Card") **WORK ENVIRONMENT** - An office workspace and computer desktop is provided. **APPLICATION** - a one page cover letter - a current CV that clearly details experience, particularly in relation to the above skills and abilities; - any additional information you may wish to submit; and - the names and contact details of two professional referees. **Please note**: All applicants must declare: - any pre-existing injuries or medical conditions that would prevent you from performing this job - any convictions of any criminal offences - that all information supplied is accurate and complete **Applications close 9am Monday 3 November 2025.** **Please note: Only those applicants shortlisted will be contacted after the closing date.

  • Administration Assistant

    2 days ago

    Manly West, Queensland, Australia Moreton Bay College Full time $60,000 - $80,000 per year

    Be the first friendly face for students needing care, from Prep to Year 12.Keep our student records, rolls and medical systems running smoothly.Collaborate with families, staff and leadership to support student wellbeing.Are you someone who thrives in a dynamic school environment, enjoys connecting with students and families, and has a knack for organisation...

  • Administration Assistant

    2 days ago

    Manly West, Queensland, Australia Centre for Positive Behaviour Support Full time $45,000 - $60,000 per year

    Introduction:Are you the steady hand that keeps an office running smoothly? Someone who brings experience, initiative, and a calm approach to a busy, ever-changing environment?The Centre for Positive Behaviour Support (CPBS) is looking for a capable and adaptable administrative professional who's ready to take on a new challenge. Whether it's managing tasks,...

  • Office Administrator

    1 week ago

    Manly, Australia TECHD Group Full time

    **Company Description** **Role Description** - Administrative Support & Office Management - Accounts Receivable & Xero Reconciliation - Marketing Support - Monthly Newsletters, Social Media, Events - Sales Support - Assist with Converting Marketing Generated Leads - Operations Support **Required Qualifications** **Essential Skills** - Administrative...

  • Clinic Administrator

    2 days ago

    Manly, Australia Early Start Australia Full time

    We are currently seeking a part time 0.4 **Clinic Administrator** who is proactive with a positive "can-do" attitude for our clinic in **Manly, NSW!** You will have the opportunity to develop and extend your administration practice in a friendly, well supported team in an organisation that values your growth, passion and skills! **About us**: Early Start...

  • Administration Assistant

    13 hours ago

    Geelong West, Australia Invocare Full time

    **Tuckers Funeral & Bereavement Service**is a part of InvoCare, a funeral industry leader. We currently operate over 300 funeral locations, 17 cemeteries and 29 crematoria, throughout Australia, New Zealand and Singapore and we are growing. As we plan for the next phase of transformation and growth, now is an exciting time to join the InvoCare team. As an...

  • Administration Assistant

    2 weeks ago

    West Perth, Australia Autoleague Full time

    Above Award salary package $$$ - Fantastic career opportunity with a leading automotive group! - Vibrant team environment and supportive senior management **Do you have strong administrative skills?** **Are you motivated and energetic, and looking to take your career to the next level?** *** Sound like **YOU**? Look no further, we have the perfect role for...

  • Administration Assistant

    2 days ago

    West Melbourne, Australia Australian Red Cross Lifeblood Full time

    Be the welcoming face of Lifeblood in Melbourne Permanent full-time opportunity Melbourne Processing Centre, West Melbourne, VIC Discover life-giving possibilities Lifeblood is more than just a job or a career, it’s an opportunity to be part of something that matters. As an organisation, our purpose is simple: to give life. Together, we want to help...

  • Administration Assistant

    2 weeks ago

    Newcastle West, Australia Catholic Schools Office, Diocese of Maitland-Newcastle Full time

    Posted: 14/10/2024- Closing Date: 27/10/2024- Job Type: Temporary- Location: Newcastle West- Job Category: Administration & Office SupportThe Catholic Schools Office (CSO) is currently seeking a temporary full-time Administration Assistant - Religious Education and Spirituality to join the team until 17 April 2025. The Catholic Schools Office (CSO) is...

  • Administrative Assistant

    2 weeks ago

    Airport West, Australia AccountingHQ Full time

    Our young and vibrant team is seeking a full-time or part-time Administration Assistant to join us. We are looking for someone who is highly organised and able to provide exceptional customer service to assist with the day-to-day administrative requirements of our busy offices. We are located in Moonee Ponds, Airport West and Balwyn. For this role, we are...

  • Administrative Assistant

    7 days ago

    Waratah West, New South Wales, Australia Catholic Diocese of Maitland-Newcastle Full time $60,000 - $80,000 per year

    Posted: 24/09/2025Closing Date: 12/10/2025Job Type: Permanent - Full TimeLocation: Newcastle WestJob Category: Administration & Office SupportAdministrative Assistant – Religious Education & SpiritualityAre you an organisational superstar who loves keeping things running smoothly?The Catholic Schools Office, Diocese of Maitland-Newcastle, is looking for a...