Operations Support Admin Supervisor

2 weeks ago

Guildford, Australia WesTrac Full time

**Posted Date**:20 Aug 2025

**Location**:Guildford, WA, AU
- Reporting into the Group Manager - Regional Operations, the Operations Support Admin Supervisor will be working full-time from our South Guildford location. This role ensures administrative systems and processes are efficient, cost-effective, and aligned with business needs. The role leads a team who delivers a centralised service model that enhances collaboration between regional teams and head office.

**Roster**: Mon - Fri 8.5 hours per day (including unpaid meal breaks)

**Location**: South Guildford, WA

**What you’ll do**:

- Supervise and coach a team of 7 across payroll, mobilisation, purchasing, and property admin
- Drive continuous improvement in administrative systems and cost efficiency
- Oversee lease arrangements, renewals, and property-related expenses for ~150 properties
- Maintain active contract registers and alert stakeholders to upcoming renewals
- Support regional branches and contract sites remotely, ensuring consistent service delivery
- Ensure accurate reporting for line managers to identify system and spend efficiencies
- Collaborate with branch teams and support functions to streamline communication and processes

**Skills and Experience**:

- Minimum 3-5 years leading administrative or office support teams
- Proven track record in process improvement and cost efficiency initiatives
- Hands-on experience with property administration (leases, renewals, bills)
- Familiarity with payroll systems and mobilisation coordination
- Exposure to procurement processes and purchase order workflows
- Experience supporting multi-site operations, ideally in mining service industries
- Strong reporting and stakeholder communication skills

**Our Benefits inclusive of but not limited to**:

- **Financial Benefits** - Paid Parental Leave & Secondary Carers Leave, Salary Sacrificing, Novated Leasing, Income Protection Insurance & More than 600 retail discounts such as Coles, Petbarn, Virgin, HOYTS & Crown.
- **Health & Wellness** - Discounts with BUPA, Fitness Passport to access multiple gyms across Australia & EAP access to support you and your immediate family.
- **Culture & Career** - Personal and Team Recognition (Made for More Awards), Internal Career Progression, Training & Upskilling through our award-winning WesTrac Institute.
- **Employee Referral Program**- Opportunity to receive a referral bonus up to $5000 for applicable roles.
- **Additional Perks** - Emergency Services Leave, Defence Force Reserves Leave & Employee Share Purchase Plan opportunity

**Our Company & Commitment**
- With over 4,500 employees, WesTrac is one of the world's largest authorised Cat® equipment dealers, offering a wide range of mining and construction equipment and management solutions.

**Reference Number : 4500

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