Office Administrator/receptionist

1 day ago

Smeaton Grange, Australia HPG Solutions Full time

**Full-Time Administration Officer - Office Based**

We are seeking a proactive and organised Administration Officer to join our team in a full-time capacity. This role is essential to the smooth running of daily business operations and offers flexibility in start and finish times to support work-life balance—ideal for parents with school-aged children.

Key Responsibilities
- Ensure day-to-day business needs are met
- Answer phones, take enquiries, and schedule job bookings and activities
- Utilise Simpro to track and update job progress
- Coordinate NSW Department of Education School Infrastructure jobs, including FMWebb portal management
- Manage facilities maintenance jobs and related portals
- Management of vehicle fleet registrations, insurances, fleet cards and e-tags
- Compose and post social media content across Facebook, Instagram and LinkedIn platforms.
- Assist with employee inductions for new clients and maintain client portals

HR & Training
- Coordinate staff training bookings and attendance
- Support recruitment activities: advertising, scheduling interviews, liaising with applicants, onboarding tasks
- Maintain accurate employee contact records and performance documentation
- Manage onboarding and offboarding for staff, contractors, and temps
- Manage apprentice paperwork and lodge apprentice wage subsidy claims via ADMS

Payroll & Accounting
- Cross-check schedules with timesheets; assist with leave management
- Process invoices and chase accounts receivable
- Raise purchase orders in Simpro
- Reconcile invoices against purchase orders

General Duties
- Be punctual and manage workload effectively
- Contribute to a positive workplace culture
- Maintain strong interpersonal and communication skills
- Commit to WHS standards
- Act in good faith and in the best interests of the business
- Handle other ad-hoc duties as they arise

Please note:

- This is an office-based role (not hybrid) in Smeaton Grange
- Standard 8-hour workdays with flexible start/finish times (within reason)
- Parents are encouraged to apply

If you’re an all-rounder with strong administrative, communication, and coordination skills, we’d love to hear from you.

Pay: $30.00 - $35.00 per hour

Expected hours: No less than 38 per week

Schedule:

- 8 hour shift

Work Authorisation:

- Australia (required)

Work Location: In person

  • Receptionist/administrative Assistant

    3 days ago

    Smeaton Grange, Australia InMotion Group Full time

    **About Us**: InMotion Group is a multidisciplinary clinic that provides therapy services to children and adults. This role is based at our Narellan clinic, South-West of Sydney and you will be part of our team which consists of Occupational Therapists, Speech Pathologists, Behaviour Support Practitioners, Psychologists, and Support Coordinators that cover...

  • Receptionist / Front Desk

    2 weeks ago

    Smeaton Grange, Australia STM Trucks & Machinery Full time

    **Smeaton Grange**: - Full Time STM Trucks & Machinery is a privately owned family business operating for 45 years and with over 120 employees operating from 3 locations in Sydney, Wollongong & Canberra. We provide new & used sales, service, spare parts and finance for a wide array of customers in industries like transport, warehousing, construction,...

  • Office administration

    2 weeks ago

    Smeaton Grange, New South Wales, Australia B&j metal roofing Full time $60,000 - $80,000 per year

    About the role We are seeking a skilled and organized Office Administrator to join our dynamic team at B&j metal roofing'. This full-time role is based in Smeaton Grange NSW 2567 and will be responsible for providing comprehensive administrative support to ensure the smooth running of our office operations.What you'll be doingManage and maintain office...

  • Office Administrator

    2 weeks ago

    Smeaton Grange, New South Wales, Australia Human Resources Focus Full time $45,000 - $60,000 per year

    Office Administrator (Full-Time Role)Smeaton Grange, NSWFull-Time | Tuesday to SaturdayLocal Pools & Spas is looking for a motivated and enthusiastic Office Administrator to join our high-performing team. If you're someone with a great attitude, previous administration experience, and a desire to utilise your admin skills, we want to hear from you.About the...

  • Office Administrator

    2 weeks ago

    Smeaton Grange, Australia Moore Truck Parts Full time

    Someone to perform advanced office duties, in a family owned Truck Parts business in Smeaton Grange, NSW. Need to have knowledge of MYOB and Xero accounting programs, have an understanding of BAS, pay role and super fund lodgements. Experience with Excel and Microsoft Office would be an advantage. Hours/days are flexible with a minimum of 2 to 3 full days...

  • Office Manager/Administrator

    3 days ago

    Smeaton Grange, New South Wales, Australia prime refrigeration Full time $49,900 - $85,989 per year

    Office Manager – Prime RefrigerationLocation: Smeaton Grange | Competitive Salary | Full-TimeAre you an experienced Office Manager looking to join a growing and professional team in the refrigeration industry? Prime Refrigeration is on the lookout for a motivated and organised individual to take charge of our office operations.About the RoleAs our Office...

  • Part-time Front Desk Receptionist

    5 days ago

    Smeaton Grange, Australia Southwest Wellness Centre Full time

    Do you love a busy role in a fast paced environment? - Are you passionate about health and wellness? - Do you strive to provide good customer service? Southwest Wellness Centre is looking for a highly passionate person part time, to run our front reception desk. We are looking for someone who loves a busy reception and fast paced environment, who has the...

  • Accounts Administrator

    5 days ago

    Smeaton Grange, Australia MEX Engineering Group Full time

    MEX Engineering Group is a leading independent industrial electromechanical solution provider and trusted adviser to the Australian manufacturing industry, backed by years of industry experience from a highly skilled team. Our goal is to service all aspects of our customers business whilst being true to our values of Home Safe Always, People Over Profit and...

  • P&C Administrator

    24 hours ago

    Smeaton Grange, New South Wales, Australia OneHarvest Full time $60,000 - $80,000 per year

    We are thrilled to offer an exciting opportunity for a P&C Administrator to join One Harvest covering a Maternity Leave.  As a key member of our People department, you will play a vital role in supporting our HR & Recruitment functions on a contractual basis. If you are passionate about making a real impact in a dynamic and collaborative environment, we...

  • Allied Health Receptionist

    1 week ago

    Grange, Australia Progressive Steps Intervention Full time

    I am looking for a warm and friendly receptionist to join me in a psychology clinic at Grange. The position is **permanent casual** for approximately 10 hours per week, which **are to be completed in three shifts, from Mondays to Thursdays.** The applicant should: - Have **excellent** computer skills especially using Microsoft Office (including Excel...