Office Administrator/receptionist

3 days ago

Smeaton Grange, Australia HPG Solutions Full time

**Full-Time Administration Officer - Office Based**

We are seeking a proactive and organised Administration Officer to join our team in a full-time capacity. This role is essential to the smooth running of daily business operations and offers flexibility in start and finish times to support work-life balance—ideal for parents with school-aged children.

Key Responsibilities
- Ensure day-to-day business needs are met
- Answer phones, take enquiries, and schedule job bookings and activities
- Utilise Simpro to track and update job progress
- Coordinate NSW Department of Education School Infrastructure jobs, including FMWebb portal management
- Manage facilities maintenance jobs and related portals
- Management of vehicle fleet registrations, insurances, fleet cards and e-tags
- Compose and post social media content across Facebook, Instagram and LinkedIn platforms.
- Assist with employee inductions for new clients and maintain client portals

HR & Training
- Coordinate staff training bookings and attendance
- Support recruitment activities: advertising, scheduling interviews, liaising with applicants, onboarding tasks
- Maintain accurate employee contact records and performance documentation
- Manage onboarding and offboarding for staff, contractors, and temps
- Manage apprentice paperwork and lodge apprentice wage subsidy claims via ADMS

Payroll & Accounting
- Cross-check schedules with timesheets; assist with leave management
- Process invoices and chase accounts receivable
- Raise purchase orders in Simpro
- Reconcile invoices against purchase orders

General Duties
- Be punctual and manage workload effectively
- Contribute to a positive workplace culture
- Maintain strong interpersonal and communication skills
- Commit to WHS standards
- Act in good faith and in the best interests of the business
- Handle other ad-hoc duties as they arise

Please note:

- This is an office-based role (not hybrid) in Smeaton Grange
- Standard 8-hour workdays with flexible start/finish times (within reason)
- Parents are encouraged to apply

If you’re an all-rounder with strong administrative, communication, and coordination skills, we’d love to hear from you.

Pay: $30.00 - $35.00 per hour

Expected hours: No less than 38 per week

Schedule:

- 8 hour shift

Work Authorisation:

- Australia (required)

Work Location: In person

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