Event Operations Coordinator

1 week ago

Penrith, Australia Ivory Stone Collective Full time

Are you ready to join a fun, creative, and growing team that delivers luxe styling and activations for events? We are an **event styling and activation company** based in Penrith, specialising in crafting unforgettable, visually stunning experiences for our clients across Sydney.

We're looking for a proactive, detail-oriented individual with a flair for creativity to take on the role of **Event Operations Coordinator**.

This role is the perfect blend of **administrative tasks**, **creative preparation work**, and **team management**, so if you love ticking off a to-do list while getting hands-on with beautiful event props and materials, this is the role for you

**About the Role**:
In this role, you’ll be a vital part of our small and supportive team, working both in the office and warehouse to ensure our events are organised, styled, and ready to wow our clients. You'll juggle admin tasks with hands-on creative preparation and manage a small team to keep everything running smoothly.

**Weekly Responsibilities Include**:

- Managing workflow, company deliverables and communication through our preferred online system.
- Organising the purchasing & ordering of supplies and styling items through preferred suppliers. Managing delivery / pick up of stock as needed.
- Creative physical work can include: choosing custom paint colours to match creative briefs, creating and printing in house custom decal signage using Cricut, choosing custom balloon colours to match creative briefs
- Preparing weekly run sheets and logistics and coordinating team shifts including rostering
- Coordinating and managing our warehouse & event preparation staff, ensuring tasks are on track, and assisting hands-on when needed.
- Working with event coordinators to manage event budgets, timelines and resources

**What We're Looking For**:

- Experience in **event preparation and organisation** (preferred).
- Strong **attention to detail** and ability to adapt to last-minute changes.
- Confidence in **managing a small team** across diverse roles
- A proactive and flexible attitude
- A **fun personality** that enjoys collaborating and sharing a laugh while staying focused on delivering high-quality results.
- Thrives in a leadership position
- A **flair for creativity** and an appreciation for luxe event styling.
- The ability to continuously seek new ways to improve event and warehouse operations, and implement innovative solutions
- Willing to assist warehouse team's job execution as required

**Perks of the Role**:

- Work in a **creative and supportive environment** where your ideas are valued.
- Gain hands-on experience with event props, florals, balloons, and more.
- Opportunities to **receive styling elements for your own events**.
- Be part of a growing company that specialises in creative, luxury event activations.

**Additional Details**:

- The role is based in our **office/warehouse in Penrith**.
- It’s a **permanent part-time position** (~32 hours per week).
- Flexible start and finish times may be available depending on workload.

**How to Apply**:
**Job Type**: Part-time

Pay: $59,000.00 - $65,000.00 per year

Expected hours: No less than 32 per week

**Benefits**:

- Employee discount
- Free drinks

Schedule:

- Monday to Friday
- Weekend availability

Licence/Certification:

- Full Driver Licence (required)

Work Authorisation:

- Australia (required)

Work Location: In person

Application Deadline: 27/01/2025
Expected Start Date: 27/01/2025

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