Operations Coordinator

4 days ago

Penrith, Australia Collar Group Full time

$80,000 - $100,000 pa (depending on exp) + super
- Promotional Opportunities - career advancement
- Safety first policy with an inclusive and diverse culture

**About Our Client**:
Our client is a leading player in the excavation and construction sector, renowned for their unwavering commitment to delivering top-notch services and exceptional outcomes. With a sterling reputation built on reliability and excellence, they boast a team of skilled professionals dedicated to pushing boundaries and surpassing expectations. Embracing innovation and sustainability, they leverage cutting-edge technologies and best practices to ensure both client satisfaction and environmental responsibility. Joining their team means being part of a dynamic company culture that values integrity, teamwork, and continuous improvement, offering ample opportunities for personal and professional growth in a forward-thinking environment.

**About the role**:

- Manage new employee/operator onboarding documents for seamless integration into The Fleet Office (TFO) systems.
- Ensure timely approval of weekly timesheets with dockets within TFO.
- Monitor and send dockets and site requirements, ensuring compliance with project standards.
- Facilitate project inductions, including setting up workers and coordinating necessary documentation.
- Maintain and update project portals for plant and worker onboarding, including documentation uploads and induction information.
- Coordinate hire agreements, tracking changes, rates, agreements, and back charges accurately in TFO.
- Enter and update information and pricing into TFO from order or contract details daily.
- Manage dry hire dockets processing and off-hire information, following established procedures.
- Oversee Plant operations, including updating risk assessment expiry dates and monitoring plant movements and registration expiry dates.
- Handle incoming 1800 calls for hire and direct them appropriately.
- Perform general clerical duties as required.

**What you’ll need to succeed**:

- Demonstrated experience in construction administration, with a focus on onboarding processes and documentation management.
- Proficiency in using The Fleet Office (TFO) or similar software for timesheet approvals, document monitoring, and project coordination.
- Strong organisational skills and attention to detail to ensure accuracy in managing hire agreements, pricing information, and off-hire procedures.
- Excellent communication skills, both verbal and written, for effective correspondence with team members, operators, and external stakeholders.
- Ability to multitask and prioritise tasks effectively in a fast-paced environment, ensuring deadlines are met and procedures are followed.
- Familiarity with plant operations, including risk assessment processes and regulatory compliance, is advantageous.
- Proactive problem-solving skills to address issues promptly and efficiently, maintaining smooth operations across various projects and tasks.
- Flexibility and adaptability to handle changing priorities and requirements, contributing positively to the overall success of the team and organisation.

**How to Apply**:

- Collar® Group is an inclusive recruitment agency regardless of your race, ethnicity, gender, age, sexual orientation, religion, disability, or any other characteristic that makes you unique._
- _
- We welcome and encourage applicants from diverse backgrounds. Collar® Group is committed to building culturally safe working environments that represent our diverse communities in which we operate._

  • Event Operations Coordinator

    4 days ago

    Penrith, Australia Ivory Stone Collective Full time

    Are you ready to join a fun, creative, and growing team that delivers luxe styling and activations for events? We are an **event styling and activation company** based in Penrith, specialising in crafting unforgettable, visually stunning experiences for our clients across Sydney. We're looking for a proactive, detail-oriented individual with a flair for...

  • Membership Coordinator

    1 week ago

    Penrith, Australia Penrith Rugby League Full time

    We have an exciting opportunity available for energetic and passionate individuals to join the Penrith Panthers Membership team, as a Membership Coordinator, on a part time basis. You will be an exceptional team player with strong product knowledge and will thrive to make sure our members are the number one priority. You will be responsible for the...

  • Membership Coordinator

    1 week ago

    Penrith, Australia Penrith Rugby League Full time

    We have an exciting opportunity available for energetic and passionate individuals to join the Penrith Panthers Membership team, as a Membership Coordinator, on a full-time basis. You will be an exceptional team player with strong product knowledge and will thrive to make sure our members are the number one priority. You will be responsible for the...

  • Event Coordinator

    1 week ago

    Penrith, Australia Laundy Hotels Full time

    Elevate your event planning career with us and set new industry standards! - Create dream events experiences for our guests - Portfolio of iconic venues from restaurant to pubs and boutique hotels Laundy Hotels are seeking an experienced Event Coordinator to join the team at the Log Cabin in Penrith NSW. Established in 1826, The Log Cabin has long since...

  • Support Coordinator

    2 weeks ago

    Penrith, Australia Ability Options Full time

    Base Salary + $15,900 NFP Salary Packaging + Meal & Entertainment Card - Partner with NDIS participants to provide tailored services in Penrith - RDO's - One day off per month **Who Are We?** Ability Options provides employment and disability services to people who need assistance to achieve their aspirations and inclusion in the community. We operate...

  • Promotions Coordinator

    2 weeks ago

    Penrith, Australia Panthers Penrith Full time

    Panthers Penrith have an exciting opportunity for a bubbly, friendly and reliable customer service professional with an outgoing personality to assist our busy Marketing and entertainment team as a Promotions Coordinator. We are looking for an energetic and dedicated team player with a welcoming smile to deliver outstanding customer service to our members...

  • Event & Client Services Coordinator

    2 weeks ago

    Penrith, Australia Ivory Stone Collective Full time

    **About Us**: We are a fast-growing event styling and activation company, known for delivering luxe, high-impact brand activations and corporate events. We work with private and corporate clients to bring their vision to life through exceptional styling, event logistics, and creative installations. We’re looking for a highly organised and proactive...

  • Customer Service Coordinator

    4 days ago

    Penrith, Australia Capral Full time

    **Location**: PENRITH **Salary**: Competitive **Role**: Non-customer facing **Benefits**: Exceptional A great opportunity now exists for an experienced Customer Service Coordinator to join our small and friendly team. **WHAT'S ON OFFER**: - a range of amazing employee benefits inclusive of paid parental leave - a friendly and supportive team...

  • Oshc Mobile Coordinator Penrith Area

    2 weeks ago

    Penrith, Australia OSH Club Full time

    **Company Description** Partnering with parents and school communities, at Junior Adventures Group (JAG) our goal is to help today's children navigate their tomorrow by supporting children's development through play in fun, engaging environments. We live and breathe our company values every day by being considerate, passionate, courageous, and making a...

  • Team Coordinator

    2 weeks ago

    Penrith, Australia Goodradigbee Cultural and Heritage Aboriginal Corporation Full time

    **Team Coordinator - Residential Care - _Targeted Position_** **Goodradigbee Cultural & Heritage Aboriginal Corporation** - **Full Time | Permanent, Ongoing | Penrith, NSW** **ABOUT US** **Our Purpose** Our organization is dedicated to delivering culturally appropriate support services to Aboriginal and Torres Strait Islander families and communities. We...