Office Administrator

2 days ago

Perth, Australia Petrofac Full time

**Petrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the world’s leading energy companies.**

We design, build, manage and maintain infrastructure for our clients. We recruit, reward, and develop our people based on merit regardless of race, nationality, religion, gender, age, sexual orientation, marital status or disability. We value our people and treat everyone who works for or with Petrofac fairly and without discrimination.

The world is re-thinking its energy supply and energy security needs; planning for a phased transition to alternative energy sources. We are here to help our clients meet these evolving energy needs.

This is an exciting time to join us on this journey.

We support flexible working requests and have adopted a hybrid approach for most of our office-based roles. We ask employees to be present in the office at least three days per week.

**Are you ready to bring the right energy to Petrofac and help us deliver a better future for everyone?**

**Job Title**:Office Administrator**

Our Perth office is growing and we are looking for an administrator to support the general day to day office requirements and support all departments with administration support.

Key Accountabilities
- Working collaboratively across the office to support all areas and service teams.
- Managing Reception duties, phones and office guests and visitors while ensuring the office is safe, clean and welcoming.
- Ensuring coverage in the office during core hours and have flexibility to work on occasion where we have need outside core hours.
- Provide professional and efficient admin support with office supplies including stationary, pantry stock, mail collection, catering, maintenance and repairs organisation, couriers, etc.
- Support and organise as directed company events and conferences that Petrofac may attend.
- Supporting teams with tender preparation and submission, printing, binding, and keeping registers up to date.
- Administration and preparation of company letters, office filing and records, and SharePoint folders for corporate templates.
- Contributing to team deadlines and supporting where possible with formatting and collating documents.
- Supporting with due diligence processing in collaboration with group compliance for all suppliers and contractors as requested.
- Fostering strong relationships with all team members both in the office and on other sites.
- To ensure that all systems & processes required to provide this service both internally and externally are adhered to at all times and are updated as legislation and processes are amended.
- Demonstrating creativity to identify solutions to ensure we are always represented as best in industry.

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