Business Support Administrator

4 days ago


Melbourne, Australia HKA Global Full time

HKA is one of the world’s leading privately owned, independent providers of consulting, expert and advisory services for the construction, manufacturing, process and technology industries.

As trusted independent consultants, experts and advisors, we deliver solutions amid uncertainty, dispute and overrun, and provide the insights that make the best possible outcomes a reality for public and private sector clients worldwide. Our experts have testified across the globe on many of the largest quantum, delay, engineering and commercial damages matters.

**What We Offer**
- Be part of a global company and witness our growth in a very rapid, fast paced environment, working on some of the largest projects in Australia.
- A safe space to fully express your thoughts and opinions, the floor is yours
- Be the go-to person and help the business and others to achieve our goals. Success
- Hybrid WFH options with office days and Company social events
- Eligible for annual bonuses, study allowance and health insurance as benefits

**The Opportunity**

As a Business Support Administrator, you will be a key business partner in the Melbourne office who will support business leaders and the management of their team. Additionally, you will be joining a supportive team spread across the APAC region who will support you in your training and also your day-to-day duties. You can expect your busy and varied day to include the following:

- Managing a shared inbox, juggling priorities and taking ownership of allocated tasks
- Preparing client invoices, managing aged debts, timesheet management, and expense claim coordination and processing
- Project administration, including running conflict checks, creating proposal codes, set up and system management of projects
- Facilities management, including liaising with Building Management
- Providing assistance to colleagues with creating and formatting documents including CVs, proposals, templates, and reports
- Organising new starter inductions, recording and tracking leave, and coordinating travel requests.
- Shared reception responsibilities including answering phone calls and greeting guests to the office
- Sharing a laugh with your colleagues along the way

This is a part-time opportunity with a 32-hour work week. On-site attendance is required for 2 days per week. Your days of work are flexible however you must be able to work Mondays.

**Skills And Experience**

Our dedicated Business Support Team are reliable and solutions-focused. They all enjoy the variety in their workloads and have become experts at managing tight deadlines, juggling multiple priorities and no task is too small or too big for them to handle. Does this sound like you too? It’s a match made in heaven
- Administrative and operations experience
- A cool, calm and collected demeanor with a great sense of humour
- Experience working within a fast-paced environment, with a high level of attention to detail
- Be adaptable, flexible, and confident working both autonomously, and as part of a team motivated to succeed
- Strong multi-tasking and organizational skills - an ability to work under pressure
- Demonstrated experience working within a high-volume professional environment
- Extensive Microsoft Office Suite experience, with superior Microsoft Word and Excel skills. What other tools are you experienced in? Teach us
- Advanced numeracy and literacy skills, with exceptional verbal and written communication
- Strong interpersonal and customer service focus
- What we are really after is someone who can jump in and give everything a go

**CLOSING DATE**:Friday, 15 September

**ED&I at HKA**:
HKA has a thriving ED&I committee working hard to provide an inclusive and welcoming environment for a truly diverse set of employees. We are committed as a business on the continued improvement of our Equality, Diversity and Inclusion strategy, please visit our careers page for further information or feel free to ask our recruitment team for further information.

All HKA employment decisions are firstly made on merit and shall be made without regard to age, disability, gender or gender reassignment, marriage, and civil partnership, pregnancy and maternity, race, religion or belief, sex, and sexual orientation, or any other basis in compliance with local legislation.



  • Melbourne, Victoria, Australia beBeeOffice Administrator Full time $60,000 - $80,000

    Business Operations Support RoleWe are seeking a highly skilled and adaptable Business Operations Support specialist to join our team. The ideal candidate will have excellent communication skills, a strong customer focus, and the ability to work independently or collaboratively within a dynamic environment.The successful applicant must possess:Previous...


  • Melbourne, Victoria, Australia Hearth Support Services Full time

    Hearth is a registered NDIS and TAC disability support services provider. Our mission is to be a driving force for change in the sector, improving quality of life outcomes for people with disability. We pride ourselves on delivering innovative, person-centred care and creating a workplace built on respect, growth, and support.At Hearth, we are known for:-...


  • Melbourne, Victoria, Australia beBeeTelecom Administrator Full time $70,000 - $105,000

    About Us We're a global leader in sustainable telecom network solutions. Our mission is to be the world's local partner for sustainable telecom networks, driving our commitment to the circular economy. We offer a range of services to extend the life of telecom networks. From sourcing multi-vendor network parts to responsible decommissioning and network...


  • Melbourne, Victoria, Australia beBeeAdministration Full time $64,400 - $77,800

    Job Description:We are seeking an experienced administrator to support our wealth administration team. The successful candidate will provide administration services to meet business objectives and client expectations.Responsibilities include collaborating with the team, filing documents, producing and formatting proposals and presentation materials, data...


  • Melbourne, Victoria, Australia Hearth Support Services (NDIS Registered Provider) Full time

    2 days ago Be among the first 25 applicantsHearth is a registered NDIS and TAC disability support services provider. Our mission is to be a driving force for change in the sector, improving quality of life outcomes for people with disability. We pride ourselves on delivering innovative, person-centred care and creating a workplace built on respect, growth,...


  • Melbourne, Victoria, Australia Australia Wide Office Staffing Full time

    **Permanent - Monday to Friday**:- **$70K to $75K plus superannuation**:- **Small friendly team environment**:- **Glen Waverley location****The Company**:World leader in providing monitoring, control and communication solutions for electrical power apparatus.This role touches every part of the business providing variety and challenges- therefore attention to...


  • Melbourne, Australia Rentokil Initial Full time

    Rentokil Initial has a great opportunity for an enthusiastic Business Support Administrator to join our team based in Port -Melbourne on a Permanent full-time basis. This role reports directly to the Business Administration Team Lead and will see you utilise your awesome Customer Service experience to build customer relationships, work with technicians on...


  • Melbourne, Australia ERM Group Full time

    Job Title: Administrator Location: Melbourne CBD Type: Full-Time, In-Office Role Responsibilities:- In cooperation with the whole administration team, ensure work areas, printer room, board rooms, meeting rooms and kitchen is kept clean and free of mess at all times- Provide support to National Administration team with deliverables and adhoc tasks- Arrange...


  • Melbourne, Victoria, Australia Rentokil Initial Full time

    Rentokil Initial has a great opportunity for an enthusiastic Business Support Administrator to join our team based in Port -Melbourne on a Permanent full-time basis.This role reports directly to the Business Administration Team Lead and will see you utilise your awesome Customer Service experience to build customer relationships, work with technicians on...


  • Melbourne, Victoria, Australia beBeeSupport Full time $70,472 - $93,145

    About the Role:">Provide administrative support to the New Business Team and Key Account team by assisting with quoting, reporting, and presentations.Coordinate and manage designated quotes and submissions.Main Responsibilities:">Analyse and identify any issues or opportunities that can support and enforce company pricing policy.Support customer pricing and...