Executive Assistant to The CEO

Are you looking for an awesome place to work, where you can proudly be your authentic self, and be part of #oneteam?
We are looking for apassionateteam player whoaligns with our valuesand culture, takes pride in their unique contributions, and can challenge the status quo with disruptive thinking. If this sounds like you, come and join us
The Opportunity
Join Vocus in a pivotal role as Executive Assistant to our Chief Executive Officer, based in our North Sydney office. This is a unique opportunity to provide strategic and high-level executive and administrative support, ensuring the CEO’s time, communications, and priorities are seamlessly managed.
As the central coordination point for the CEO’s office, you’ll play a key role in forward planning, managing complex scheduling, and facilitating smooth day-to-day operations. You’ll foster strong relationships across the Executive Leadership Team, Board, and external stakeholders, enabling effective communication and collaboration at the highest levels.
This Sydney-based position offers flexible hybrid working arrangements and the chance to make a meaningful impact in a dynamic, fast-paced environment. Vocus has a flexible working policy, however this role will need to be in the office two days.
What you’ll be doing day-to-day
As the EA to the CEO, your responsibilities will also include,
- Providing a high-level administrative and executive support to the CEO, ensuring their time, priorities, and communications are effectively managed.
- Proactively manage and prioritise the CEO’s diary, using strong judgement to balance priorities, stakeholder meetings, and business demands.
- Coordinate domestic and international travel, managing all related expenses and approvals.
- Prepare and support presentations, board papers, and briefing materials in collaboration with key stakeholders.
- Engage with the Executive Leadership Team, Board members, and external partners, managing introductions, follow-ups, and communications on behalf of the CEO.
- Attend leadership meetings to stay across business priorities and share relevant updates with the wider EA community.
- Manage approvals and workflows on behalf of the CEO, including travel, leave, purchase orders, and executive team expenses.
- Plan and coordinate logistics for meetings, events, and business functions, ensuring all details are executed seamlessly.
- Promote collaboration within the EA and administration community, building strong working relationships across the business and living the Vocus ‘One Team’ value.
- Handle confidential and sensitive information with professionalism, and discretion at all times.

What you’ll bring to this role
- To be successful in this role you’ll have a minimum 5+ years’ experience supporting a C-suite executive, ideally a CEO, in a fast-paced and complex organisation.
- Exceptional organisational and time management skills, with strong attention to detail and follow-through.
- Excellent written and verbal communication skills, including the ability to prepare and edit correspondence, presentations, and reports.
- Strong relationship management skills with the confidence to engage effectively with executives, board members, and external partners.
- Highly proactive, resourceful, and able to anticipate needs with mínimal direction.
- Advanced proficiency in Microsoft Office Suite (Word, PowerPoint, Excel) and strong overall business systems capability.
- Discreet, adaptable, and calm under pressure, with a professional approach and alignment to the Vocus “One Team” value.

What We Offer
Working at Vocus will give you rewarding experiences and the opportunity to do extraordinary work. You will enjoy:

- Diverse and dynamic teams with a supportive and inclusive culture.
- Supportive career development plans with comprehensive ongoing training, support, and development opportunities.
- Flexible hours and a hybrid working environment
- Generous discounts on power, gas, mobile and internet; plus, discounts to over 400 retailers.
- Competitive leave options, including anniversary leave, purchased leave, parental leave, volunteering leave, and study leave
- Study assistance programs to excel your personal growth, learning and development.
- Health and wellness offerings, including access to our wellbeing initiatives that can help you from a financial, psychological, and physical perspective.

Working at Vocus is never just a job - it’s personal. We’re crazy about our customers and believe our people are the difference. Our wonderfully diverse team and a vibrant culture define us. We care about the impact we have on our people, our customers, and our communities and are committed to operating as a responsible, ethical business.
We pride ourselves on setting audacious and ambitious goals and believe that we can play our part in changing the Australian telecommunications landscape and make a fundamental difference to people’s lives.
With us, you’ll have the opportunity to lead and inspire