Executive Assistant to CEO

7 hours ago

Sydney, Australia SkillsIQ Full time

Vibrant and supportive work environment
- Central CBD location
- Not-for-profit packaging available

This is an opportunity for you to work for a not-for-profit boutique organisation in the workforce planning and development space. In a central CBD location you will be part of a collaborative and supportive work that values its people. You will provide administrative and executive support to the CEO while working collaboratively with other team members in a small but busy office, managing your own and the CEO’s workflow in a proactive manner, meeting required deadlines.

The key duties of this role are:

- Day to day diary and calendar management for the CEO, including arranging and scheduling meetings, speaking engagements, etc.
- Manage the end-to-end Board and Committee meetings processes including Board papers
- Prepare meeting papers, agendas and other documents in advance of the CEO’s scheduled meetings
- Draft correspondence on behalf of the CEO
- Transcribe handwritten notes taken by the CEO and prepare them for filing or distribution as required
- Assist in co-ordination of projects as required
- Attend meetings and record minutes as required
- Handle and prioritise all outgoing and incoming correspondence for the CEO
- Reconcile the CEO’s credit cards and expenses
- Screen and direct phone calls and distribute correspondence
- Organise travel and accommodation for the CEO, staff and Board members as required
- Assist with answering incoming calls, handling enquiries and referring queries to the appropriate staff member
- Assist with general administrative duties such as printing, photocopying and the setting up of meeting rooms, etc. as required
- Carry out other tasks from time to time as required by management, to contribute to the overall success of the organisation
- Maintain records of interactions with stakeholders, partners and customers into the CRM database
- May assist the CFO with ISO recertification and audit processes.

To be successful you will need:

- Demonstrated experience working as an Executive Assistant within a small team
- Outstanding attention to detail and accuracy
- Proven ability to draft correspondence and prepare documents and presentations
- Excellent written and verbal communication skills and demonstrated experience in dealing with high-level stakeholders and customers
- Extensive experience in calendar management in a busy and ever-changing environment
- Versatile, flexible, polished and professional manner
- Strong work ethic, initiative and problem-solving skills
- Strong time-management skills and ability to prioritise and schedule work to meet deadlines
- Advanced skills in MS Office software, including Outlook, Word, Excel, PowerPoint, Publisher and Project and demonstrated ability to learn new software systems quickly.

**Salary**: $90,000.00 - $110,000.00 per year

Work Authorisation:

- Australia (required)

Work Location: In person

  • Executive Assistant to CEO

    2 days ago

    Sydney, Australia Simple Machines Full time

    **Job Title**: Executive Assistant to the CEO **Location**: Darlinghurst, NSW. **Travel**: Some travel could be required to New Zealand, USA, UK or Europe. **About the Role** Dive into a pivotal role at Simple Machines as an Executive Assistant, where you’ll be working directly with the CEO and a global team working with clients to unlock the future of...

  • Executive Assistant to CEO

    4 days ago

    Sydney, New South Wales, Australia The EA Agency Full time $80,000 - $120,000 per year

    Executive Assistant to CEOAbout the RoleWe're looking for a hands-on, proactive, and personable Executive Assistant to support our CEO. This is not a "stuffy corporate" EA role — you'll be partnering with a down-to-earth and approachable leader who values trust, efficiency, and good humour. The role is office-based in Alexandria (with onsite parking), but...

  • Executive Assistant to CEO

    2 weeks ago

    Sydney, Australia Mondo Search Full time

    Lower North Shore location - Fantastic Team culture - Excellent company benefits Our Client is a high profile beauty business, and one of the oldest family owned skin care companies in the world. The role of the Executive Assistant is to proactively manage all the CEO’s administrative activities and assist with the strategic projects, in order to ensure...

  • Executive Assistant to CEO

    2 weeks ago

    Sydney, New South Wales, Australia Pathway Search Full time $90,000 - $120,000 per year

    A leading Australian alternative asset management firm is seeking an organised, proactive, and motivated Team Assistant and Executive Assistant to support the CEO and wider team. This is a dynamic, dual-function role that blends executive-level support with broader team administration and internal coordination responsibilities. You'll play a vital role in...

  • Executive Assistant to CEO

    1 week ago

    Sydney, Australia AtkinsRéalis Full time

    We are AtkinsRéalis, a world-leading design, engineering and project management organisation. We connect people, data and technology to transform the world’s infrastructure and energy systems. Together, with our industry partners and clients, and our global team of over 37,000 consultants, designers, engineers and project managers, we can change the...

  • Executive Assistant to CEO

    2 weeks ago

    Sydney, Australia EST10 Full time

    **Detailed Job Description**: - $120,000 + Superannuation - Support an accomplished Chief Executive Officer - Sydney CBD **What makes this company unique?**: This institution has been providing essential care and protection services for vulnerable individuals for decades, looking after and improving the lives of Australians in need. They are a diverse and...

  • Executive Assistant to CEO

    4 days ago

    Sydney, Australia Charterhouse Full time

    EA to CEO - 12-month fixed term contract - Darlinghurst location - Close to Central and Museum station - 100-120K + Super - ASAP Start - Previous experience in board preparation and minute taking required - Previous experience in Financial Services would be highly regarded - Must be double vaccinated My client is seeking an experienced C-Suite EA to join...

  • Executive Assistant to CEO

    2 weeks ago

    Sydney, Australia Squadron Energy Full time

    Company Description **Tattarang **is one of Australia’s largest private investment groups and is owned by the Forrest family. Our investment portfolio spans across agri-food, energy, resources, property, and lifestyle. **Squadron Energy** is an Australian resources company focused on projects in natural resources and renewable energy. We believe Australia...

  • Executive Assistant To CEO

    46 minutes ago

    Sydney NSW, Australia NV Employment Pty Ltd Full time

    At Navarra Venues we're more than just a leading Event Venues company - we're a tribe of enthusiastic individuals, always eager to push the boundaries of what's possible and help individual's event dreams and wishes come true.We are seeking an experienced and highly organized Executive Assistant to provide administrative support to our CEO. The ideal...

  • Executive Assistant to Group CEO

    1 week ago

    Sydney, Australia Altitude EA Full time

    Posted date 12 August 2025 - LocationSydney - Contract Type Permanent - SalaryTO $180K PLUS SUPER NEG - Discipline Professional Services & Legal **About the Opportunity** This is a rare and prestigious Executive Assistant opportunity supporting the Group CEO of a high-profile, global financial services and insurance organisation. The role has been designed...