Administration Assistant

Requisition No: 4498
- Executive Division: Operations
- Division: Emergency Medicine and Intensive Care Services
- Program: EMIC Management
- Department: EMIC Management
- Enterprise Agreement: Varied Health and Allied Services, Managers and Ad
- Job Function: Administration & Leadership
- Project:

- **Location**:Williamstown/Bacchus Marsh/Melton
- **Employment Type**:Full-Time
- **Salary**:HS2

**About the role**
- This position is responsible for providing essential administrative support to the Emergency Medicine team at Western Health, including the Director of Urgent Care Centres, Operations Manager, and Clinical Leads at Williamstown ED as well as providing general medical workforce support to the Division. The position will also assist across the other Emergency Departments as required.
- The role involves managing schedules, coordinating meetings, supporting recruitment and onboarding processes, assisting with rostering and workforce planning, and ensuring departmental compliance with administrative procedures. It also includes general duties such as data entry, records management, and event coordination. This position plays a key role in supporting the efficient operation of emergency services across multiple sites and requires strong organisational, communication, and problem-solving skills, as well as proficiency in Microsoft Office and hospital systems.

**Key responsibilities**:

- Executive Support to the Director/Clinical Leads/Operations Manager
- Departmental Coordination
- Workforce support
- General administration

**About you**:

- Previous administrative experience in a health care environment, particularly across campuses and working with more than one Director at a time.
- Demonstrated history of working effectively and professionally within a team and completing tasks with mínimal supervision
- Proficiency in Microsoft Office (Word, Excel, PowerPoint and Outlook), SharePoint and MS Teams
- Demonstrated history of prioritizing work and negotiating competing priorities, with high developed organisational skills
- Proven ability to effectively communicate, verbally and in writing, with a diverse range of individuals within the workplace
- Position Description

**About Western Health**
- Western Health is one of the largest healthcare providers in Victoria, caring for a vibrant, diverse and rapidly growing community of one million people in Melbourne’s western suburbs.
- With more than 13,000 staff, Western Health delivers 800,000+ occasions of care every year, providing high-quality, person-centred care across every life stage.
- We provide a combination of hospital, community-based, at-home and in-reach services to aged, adult and paediatric patients and newborn babies. Specialties include
- oncology, renal, mental health, women’s health and maternity, chronic diseases, geriatrics and cardiology.
- We have remarkable strengths in chronic disease, complex care and developing innovative and sustainable healthcare solutions. Our experience at the coalface of healthcare delivery for some of Australia’s most culturally and socioeconomically diverse and vulnerable populations provides us with unique insights into the most pressing health challenges.
- Western Health operates four acute public hospitals: Sunshine Hospital (including Joan Kirner Women’s and Children’s), Footscray Hospital, Williamstown Hospital and Bacchus Marsh Hospital. We also operate Sunbury Community Hospital, Sunshine Mental Health and Wellbeing Centre, Melton Health and Community Services, Bacchus Marsh Community Health Centre, Caroline Springs Community Health Centre and Grant Lodge Residential Aged Care in Bacchus Marsh. Western Health also provides the primary healthcare service at the Dame Phyllis Frost Centre, a women’s prison located in Ravenhall.

**Why join us?**

**Compensation and benefits**
- Competitive salary packages aligned with market standards.
- Health and wellbeing programs, including flexible work arrangements.
- Scholarships and grants to support your continuous learning journey.

**Learning and development opportunities**
- Access the Western Health Learning Academy (WHA) for personalised learning pathways.
- Professional growth programs, including postgraduate studies and clinical education.
- Mentorship and career support.

**Community impact and inclusion**
- Make a meaningful difference in patients’ lives through compassionate care.
- Join a workforce that champions diversity and inclusion.
- Engage in community wellbeing initiatives and groundbreaking healthcare research.

**Organisational culture and environment**
- Thrive in a collaborative, compassionate and innovative team environment.
- Be part of a culture that celebrates continuous improvement and excellence in healthcare.

**Ready to make an impact?**
- If you’re passionate and organised with strong attention to detail, and enjoy working collaboratively as part of a team, we’d love to hear from you. Simply click on the “apply” button