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Assistant Manager Accounts Receivables
2 weeks ago
**Job no**: 494600
**Work type**: Full - Time (Auto)
**Location**: Melbourne CBD
**Categories**: Finance
Position Description
**Assistant Manager Accounts Receivable & Accounts Payable**
**Division: Financial Management**
**Location: Melbourne CBD**
**Type**:Full Time**
**Classification: STAR Band 6**
**Job reference: 494600**
**Are you seeking a role that will allow you to use your advanced skills in strategic problem solving, process redesign, stakeholder engagement and staff management? Do you have experience in Accounts Receivable and / or Accounts Payable? If so, this is your job.**
**About the Role**
This is a new role to assist the manager of the accounts receivable and accounts payable teams to deliver a high-quality service and support all Yooralla employees, clients and stakeholders. The Assistant Manager will support both teams in the day-to-day running of both financial functions, build strong relationships with internal and external stakeholders, assist senior management in the delivery of business improvement projects, and step into the Manager’s role when required.
Your proven ability to to ensure an accurate and timely end-to-end debtor and creditor function, which is compliant with policies and best practice.
**Key Responsibilities**:
Assist the Manager AP and AR to deliver a series of change projects designed to improve the operation of the AP and AR functions within the Finance Division. Building relationships with Yoralla's operating divisions and clients to ensure timely and accurate revenue collection and payment of invoices.
General ledger, reconciliations & other tasks
- Identify and pursue process improvements in conjunction with the broader finance team
- Oversee task rotation across team to maintain staff skillset and coverage during periods of leave
- Reconciliation of general ledger and creditor and debtor accounts on a regular basis.
- Posting of adjustment journals as required.
- assist with month end processes including accruals, cash flow monitoring and forecasting
- Actively support senior management in the development and delivery of business improvement projects.
- Assume the manager role when required.
Debtors
- Ensure the debt collection function of the organisation is run efficiently and effectively. With special attention paid to clients posing complex issues.
- Partner with stakeholders to attain satisfactory resolution of disputes and maximise Yooralla revenue using effective communication strategies.
- Timely response to issues raised in RiskMan.
- Support team members in delivering their roles’ functions and tasks successfully.
- Manage and enact improvements to policies and procedures ensuring alignment to external policies such as those published by the NDIA.
- Manage internal and external systems (PRODA, Centrelink etc.) that support the collection function.
- Support the development of team members skills and provide guidance and mentoring.
Creditors
- Ensure accurate and timely processing of invoices, expense claims and reimbursements in the procure to pay system.
- Processing of weekly payments with remittance advice
- Ensure bank account details on invoices are accurate and verified, minimise risk of fraud.
- Process complex invoices (eg: council rates, utilities, Telstra, Australia Post, Campeyn etc), escalating unusual items for review.
- Maintain and reconcile supplier accounts, follow up queries, and resolve disputed invoices.
- Maintain the procure to pay system - Esker Australia.
- Liaise with suppliers to resolve queries promptly and professionally.
- Reconcile credit cards using ProMaster and follow up unresolved transactions with the cardholder
Training and support
- Provide training and support to staff at Yooralla offices with regards to both accounts receivable and accounts payable functions of the organisation.
- Contribute to training for system upgrades & new procedures.
**Mandatory Requirements**
- Current National Police Check (Fit2Work)
- Current Driver Licence to drive in Australia
- NDIS Worker Screening Check (If Applicable)
- International Police Check (If Applicable)
**Professional Experience**:
- A minimum of 5 years’ experience with accounts payable, accounts receivable, and/or financial accounting and staff supervision
- Strong computer literacy skills and proficiency with the MS Suite, specifically Excel, Outlook, Word
- Use of Sun Systems an advantage
- Bookkeeping or accounting related qualifications an advantage
**Personal Skills and Attributes**:
- Excellent communication skills particularly in dealing with people without a financial background and ability to keep senior management informed of progress against key deliverables.
- Proven problem solver who is able to quickly gain a detailed understanding of processes and systems at an operational level in order to surface problems and who is willing and able to work across teams as required to resolve these problems.
- Takes responsibility for seeing a ta
