Patent or Trade Mark Support Specialist

**Job no**: 495295

**Work type**: Permanent - Full time

**Location**: Melbourne, Sydney

**Categories**: Corporate Services

**About Allens**

Allens is a leading international law firm with a proud 200-year heritage of shaping the future for our clients, our people and the communities in which we work. From playing a pioneering role in the development of legislation and regulatory frameworks in the Asian region, to acting on numerous 'firsts' across a range of industry and community issues, it is in our DNA to make a difference and help shape what our world looks like. Our alliance with Linklaters connects our clients and teams with an international network of legal leaders that spans 41 offices in 26 countries.

We value personal growth and career progression equally. Through our in-depth career coaching, focus on innovation, and international secondment program, we aim to create future leaders in the legal industry.

**Your role**

You'll be a part of our Intellectual Property & PTA, Patents & Trade Marks team and work with Partners and senior legal operatives in our Sydney or Melbourne office.

At Allens, our structure means you'll work directly with operatives to provide high quality, proactive business support and play a key role in assisting senior legal operatives to manage the financial aspects of their practice, including client reporting.

As a Patent or Trademark Support Specialist, you will:

- Provide operational and administrative support to legal operatives.
- Manage document production software efficiently (Microsoft Office, DocsCorp).
- Input and maintain data in the relevant systems database.
- Prepare PTA documents and draft correspondence for IP offices and clients.
- Utilize our Client Relationship Management software to record business activities.
- Collaborate with Attorneys and Partners to meet client requirements.
- Assist in matter setups and handle financials and billing.
- Manage all administrative duties associated with the financials of a matter including, but not limited to, billing, e-billing audits, tracking of non-dispatched bills, missing timesheets, cost estimates and reporting.
- Work collaboratively with members within and outside of the Practice Support team to ensure a high quality of work and standards of services are delivered to all internal and external stakeholders.
- Provide guidance to others and be a source of information on drafting, producing documents and procedures.

This is a permanent, full-time opportunity however flexibility matters at Allens, so if you are seeking hybrid working or are looking for flexibility in your work, we would be happy to discuss what arrangements would work best for you.

**About you**

You will have:

- Experience in a similar role, ideally within a an intellectual property or law firm
- Strong written communication skills and keen attention to detail, with the ability to draft correspondence, presentations, pitch documents and slide packs quickly and accurately.
- Strong organisation skills and the ability to thrive in an environment of continuous change working with challenging clients or stakeholders.
- A high degree of initiative, proactivity and problem solving skills, with a willingness to take ownership for the completion of tasks/projects and deliver innovative solutions to improve systems and work practices.

**Your development**

In joining Allens, you will receive unparalleled learning and development opportunities. You will be challenged, supported and guided as you learn and develop, and will be encouraged to grow. We foster greatness, and will coach and support you to meet your goals and aspirations.

Our unique Career Deal allows you to take control of your career and provides a transparent approach to career development.

**Our Perks**

Our benefits include:

- **Financial**: market competitive fixed remuneration; generous incentive plan that recognises both billable and broader contribution, salary continuance insurance, employee recruitment referral program, discounts at hundreds of suppliers including retail outlets, health and travel insurance, charity matched funding program.
- **Health and wellbeing**: fully subsidised gym memberships, annual flu vaccinations, skin checks, in-house snacks and catered meals, subsidised sporting and social activities, emergency childcare, Employee Assistance Program including confidential counselling, wellbeing coaching and financial coaching for employees and their families and regular wellbeing sessions with our in-house consulting Psychologist.
- **Flexibility**: hybrid and flexible working arrangements to support you in your work and life commitments and passions, equipment to support working from home.
- **Leave**: ability to purchase additional annual leave, access to an enhanced, inclusive and flexible parental leave policy - 26 weeks paid parental leave with no minimum service for permanent employees and high quality executive coaching to support the transition.
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