Trade Mark Administrator

**About Herbert Smith Freehills**

As one of the world’s leading law firms, we advise many of the largest and most ambitious organisations across all major regions of the globe. With over 5,000 people, including 3,100 lawyers and over 2,000 business services professionals, operating from our global network of offices across Asia Pacific, Europe, the Middle East and North America, Herbert Smith Freehills is at the heart of the new global business landscape providing premium quality, full-service legal advice.

We recognise that the success of our business and our clients relies on the skills, knowledge and ideas of all our people. Our environment is one in which high performance is expected, in return, we will provide you with rewards and opportunities tailored to your personal and professional goals.

**The Opportunity**

Our Melbourne Trade Mark team have a rare opportunity for a first-year law student to gain real-world experience and kick-start their long-lasting legal career within our firm as a Trade Mark Administrator.

In this casual role, you will work a minimum for three days per week, 9:00 am - 5:30 pm.

**The role**:
As Trade Mark Administrator, you will work closely with the Senior Administrator to provide exceptional administrative support to our Trade Mark team, ensuring an enhanced client experience.

Your day to day will involve:

- Completing and lodging documents via IP Australia's eServices database, the Intellectual Property Office of New Zealand and the World Intellectual Property Office
- Managing renewals for portfolio clients, including liaising with clients for instructions and renewal of trade mark registrations online (AU, NZ, WIPO and other)
- Monitoring and updating our trade marks database (WebTMS) to reflect the status of our client's trade marks
- Providing ad hoc support to the team such as dealing with incoming mail, amending documents and any other administrative duties.

**Skills & experience**:
To be successful in this role, you will be a team player who has an inquisitive and collaborative work approach, and who prides themselves on delivering high quality work on time. You will also have:

- A minimum of 6 months administrative experience
- Previous customer service experience
- High attention to detail
- Excellent communication skills both written and oral
- Advanced understanding of Microsoft Office Suite
- Experience with trade marks systems and processes (WebTMS experience advantageous)
- Completed you first year of law (Bachelor of JD) and continuing to study
- The ability to work well within a fast-paced environment.

**Applications**:
**What you can expect from us**:

- We're a world leading international law firm with a global team of over 5,000 professionals. As the market leader in Australia, we are committed to high performance, collaboration, diversity and digital innovation. We are client-centred, commercially driven, and renowned for our solution-focused expertise. We will align your growth with our ambitions.
- We make your personal and professional growth our business. And as part of the team, our ambition is yours too. Wherever you are in your career: grow and help the firm grow with you.
- We will provide opportunities to learn on the job as well as a mix of learning opportunities tailored to you. Daily experiences, supportive challenges, team collaboration, mentors, and structured learning opportunities help you to expand your knowledge and reach your goals.
- We value your wellbeing, both at home and work and we place a strong emphasis on mental health. If you need support, you'll have it and we'll empower you to harness your personal strengths, navigate uncertainty, embrace opportunities, and effectively manage things within your control.
- Join us to be part of a human, bold and outstanding team at Australia's market leading law firm.

We are committed to attracting people from all backgrounds and creating a respectful and inclusive culture where everyone thrives. We see this as essential to our success, including our ability to innovate and achieve sustained high performance. This is a key part of our Values-Human, Bold, and Outstanding.
- This vacancy is being managed directly by Herbert Smith Freehills Recruitment team. We will contact our preferred agency partners should we require additional assistance. Thank you._

**Team**

Disputes

**Working Pattern**

Part time

**Location**

Melbourne

**Contract type**

Casual Contract

**Diversity & Inclusion**

We are committed to attracting people from all backgrounds and creating a respectful and inclusive culture where everyone thrives. We see this as essential to our success, including our ability to innovate and achieve sustained high performance. This is a key part of our Values—Human, Bold, and Outstanding.