Executive Assistant
1 week ago
**VPS4 - Executive Assistant to the Executive Director, People Strategy and Operations Division**
**About the Division**
People Strategy and Operations (VPS) Division provides end-to-end people services to the department's 4,000 (approximately) employees and strategic workplace and realtions advice and support to the VPS and early childhood centres.
**About the role**
Reporting to the Executive Director, People Strategy and Operations (VPS) Division, you will be:
- Working in partnership with the other members of the team and colleagues from other divisions to ensure coordination of information requests and outputs are managed consistently.
- Managing a range of meetings, reports and presentations including the preparation and distribution of material such as agendas, minutes and actions pre and post meeting.
- Proactively contributing to the preparation of procurement briefs, reports and other documents.
- Being responsive when engaging with customers and stakeholders in a positive way by providing timely support and advice.
**About you**
- Extensive experience providing administrative support services in a complex and dynamic environment.
- Strong organisational skills with the ability to coordinate meetings, events and workshops.
- Well-developed written communication skills including the ability to prepare, edit and proofread written materials to a high level of quality and attention to detail.
- Excellent interpersonal skills, demonstrating confidentiality, reliability, and proven ability to deal with a diverse stakeholder at different levels.
- Ability to prioritise tasks, be strategic, exercise judgment and solve problems independently in a fast-paced environment with tight, often conflicting deadlines.
- Demonstrated self-motivation and an ability to show initiative in setting up processes that will enhance team effectiveness and work effectively as a member of a fast-paced team, identifying and proactively assisting team members to help deliver project outcomes, and having a flexible approach to changing timelines.
- Proficient in Microsoft 365 including Outlook, Word, PowerPoint, Teams, OneDrive, SharePoint, Excel, and OneNote.
- Experience in managing team records, setting up document management systems and processes, that assist in the effectiveness of project management.
Applicants requiring adjustments can contact the nominated contact person.
**Further Information**
For more details regarding this position please see attached position description.
Applicants requiring adjustments can contact the nominated contact person.
**Applications close** 11:59pm on**Tuesday 4 February 2025
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