Executive Assistant

1 week ago

Melbourne City Centre, Australia HAYS Full time

Victorian State Government | Executive Assistant | VPS4 | 5 Month Temporary Assignment

**Your new company**

This Victorian State Government Organisation manages the state's critical transport infrastructure and is heavily involved with several priority projects for Victorians. Due to a period of leave, an opportunity for an Executive Assistant has become available to join this organisation in a temporary capacity.

**Your new role**
- ** Diary Management**: Effectively managing the executive's schedule and all logístical aspects of the business, including travel, expenses, meeting coordination, document preparation, and presentations.
- ** Correspondence Management**: Handle all correspondence and information provision activities, ensuring quality standards and tight deadlines are met. This includes editing and preparing briefs, presentations, and correspondence, and managing parliamentary, ministerial, and cabinet materials.
- ** Research and Reporting**: Investigate issues and prepare high-quality correspondence, briefings, reports, and presentations in a timely manner.
- ** Information Management**: Handle highly sensitive and confidential information and enquiries, ensuring effective communication and information flow.
- ** Staff Coordination**: Provide coordination, direction, and guidance for support staff on a wide range of office processes and procedures.
- ** Business Administration**: Lead and provide a comprehensive range of specialist business administration services, including advice and assistance to team members on all aspects of departmental and divisional business, administrative processes, and issues.

**What you'll need to succeed**
- ** Specialist Expertise**: Provide high-level executive support, effectively communicate information, and handle sensitive and confidential information.
- ** Public Sector Knowledge**: Understand the institutions of government in Victoria, their interrelations, governance, and the organisation’s purpose, directions, design, and ways of working.
- ** Verbal Communication**: Confidently convey ideas and information in a clear and interesting way. Understand and meet the needs of target audiences, welcome constructive feedback, and confirm understanding.
- ** Planning and Organising**: Identify processes, tasks, and resources required to achieve a goal. Develop and implement systems and procedures to guide work and track progress. Recognise barriers and find effective ways to deal with them.

**What you'll get in return**

You will be offered a competitive pay rate, plus an unparalleled opportunity to work as part of a high-performance team working on projects with tangible social consequences. You will enjoy a modern work environment and be provided with all the tools and technology to get the job done right.

Temporary and contract workers through Hays also enjoy a wide range of benefits including:

- Weekly pay cycles
- Nominated choice of superannuation fund
- Online time-sheet submission and approval
- No hidden costs or payroll deductions for our services
- No invoicing required for Pty Ltd holders

**What you need to do now**

If this job isn't quite right for you but you or are looking for a new position, please contact us for a confidential discussion about your career. Alternatively, if this role would be of interest to anyone you know, please don't hesitate to pass on this advertisement or my contact details.

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