Executive Assistant

3 days ago


Melbourne City Centre, Australia HAYS Full time

Exciting opportunity for an Executive Assistant to start their next chapter in their career
Your new company
An Australian wide banking firm is looking for an Executive Assistant to join their team. This company values the planet and aims to create 0 net emissions by 2030, they would like an Executive Assistant that aligns with their beliefs.

This role is a permanent, full time in the office (with potential to work from home 1 day a week) working from their Collingwood office.

Your new role
This will be a busy, fast-paced environment that offers a lot of variety and opportunity for growth. As the Executive Assistant you will be supporting the CEO with his busy diary management & travel arrangements, along with supporting the executive team with travel arrangements and other general ad hoc tasks.

Your role will include but not limited to:

- Being a point of contact for the Managing Director and Executive managers.
- Managing a wide range of priorities from multiple senior stakeholders.
- Coordinating travel arrangements on behalf of the Managing Director and Executive managers including booking airfares, hotels, taxis/cars and preparation of travel itineraries.
- Managing approvals for expense reimbursements on behalf of the Managing Director and Executive managers, credit card monthly statements and invoices.
- Coordination of all of the Executive Committee meetings including publication of the Committee papers to the electronic portal.
- Preparation of business documents including correspondence, memos, reports, minutes, agendas and papers.
- Coordinating, collating and distributing documentation in preparation for both internal and external meetings.
- Preparing PowerPoint presentations and spreadsheets.
- Preparing monthly reporting as required.
- Coordinating functions and catering.
- Provide assistance and support to the Administrative Support Officer and Company Secretary in preparation for the Annual General Meeting and in periods of leave.
- Any additional ad hoc administration support as required.

What you'll need to succeed
- Significant experience as an Executive Assistant or Personal Assistant supporting at least senior management level.
- Outstanding communication skills in liaising both internally within the organisation and externally with customers - including written, oral and interpersonal.
- Good sense of time management and excellent organisational skills.
- Proactive thinker with an enthusiastic can-do attitude and the ability to adapt and respond to a changing work environment.
- Highly developed MS Office skills especially PowerPoint.
- Previous experience in successfully developing and implementing administrative procedures.
- Ability to develop a working knowledge of relevant bank policy and procedures regarding administrative duties.
- Being able to demonstrate initiative. Be highly motivated and committed to the requirements of the position.
- Accuracy and attention to detail.
- Critical thinking and problem-solving skills.

What you'll get in return

You will become an integral member of the team and enjoy having variety in your week. This role is office based in Melbourne CBD. It is a full time, permanent position. Working in a newly renovated office with a team that is friendly and supportive. Opportunity to start ASAP.

What you need to do now

If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.

**LHS 297508** #2757601


  • Executive Assistant

    7 days ago


    Melbourne City Centre, Australia Department of Health Full time

    ***: We are looking for exceptional individuals to join the Aboriginal Health Division. The Executive Assistant will play a key support role to the Chief Aboriginal Health Adviser and Deputy Chief Aboriginal Health Adviser. The Executive Assistant provides high-level administrative and executive management support, with particular attention to...

  • Executive Assistant

    2 weeks ago


    Melbourne City Centre, Australia Department of Justice and Community Safety Full time

    Provide confidential secretarial and administrative support across the executive office of Aboriginal Partnerships and Programs. - Ongoing full time opportunity to work within Aboriginal Partnerships and Programs - VPS Grade 4: $92,332 - $104,762 plus superannuation. The Department of Justice and Community Safety is seeking an Executive Assistant to provide...

  • Executive Assistant

    2 weeks ago


    Melbourne City Centre, Australia NAB Full time

    Executive Assistant - Job number: 801117 - Primary position location: VIC- Melbourne CBD - Category: Administration & Office Support - Work type: Permanent Full time - Closing at: Jul 30 2025 - 23:55 AEST **Favourite** We have an exciting opportunity for an experienced Executive Assistant to join our Customer Enabling Tech business unit within Technology...

  • Executive Assistant

    6 days ago


    Melbourne City Centre, Australia Empire Careers Full time

    Contact Name : Andi Caragounis Contact Phone : 0434 974 801 Location : Melbourne CBD Job Type : Permanent Job Salary : Negotiable **Executive Assistant** - Join a leading global consulting firm - Inclusive culture of learning and coaching and professional development - Melbourne location -fun and high performing environment *** **THE ROLE** A unique...

  • Executive Assistant

    2 weeks ago


    Melbourne City Centre, Australia Department of Justice and Community Safety Full time

    Provide confidential secretarial and administrative support across the executive office of Aboriginal Partnerships and Programs. - Ongoing full time opportunity to work within Aboriginal Partnerships and Programs - VPS Grade 4: $92,332 - $104,762 plus superannuation. The Department of Justice and Community Safety is seeking an Executive Assistant to provide...

  • Executive Assistant

    5 days ago


    Melbourne City Centre, Australia Page Personnel Full time

    CBD, Melbourne - Hyrbid work arrangements **About Our Client**: Our client, a leading global investment management firm dedicated to managing the assets of industry superannuation funds and other institutional investors. Office location: CBD, Melbourne Hybrid work arrangements: 3 days in office required Our client is seeking a highly organised and...

  • Executive Assistant

    2 weeks ago


    Melbourne City Centre, Australia NAB Full time

    Executive Assistant - Job number: 800321 - Primary position location: VIC- Melbourne CBD - Category: Administration & Office Support - Work type: Permanent Full time - Closing at: May 8 2025 - 23:55 AEST **Favourite** In this role, you will oversee and provide high level administrative support by undertaking a wide range of administrative, organisational,...

  • Executive Assistant

    2 weeks ago


    Melbourne City Centre, Australia IPA Personnel Services Full time

    Working for a large and reputable utilities organisation based in Docklands our client is looking for an Executive Assistant to support to Executive General Managers. You will have the opportunity to make a difference and add to the organisations work environment, within a place where you can learn and perform to your fullest potential. This role is for six...

  • Executive Assistant

    2 weeks ago


    Melbourne City Centre, Australia Department of Families, Fairness and Housing Full time

    **THE ROLE** Working within a small Directorate, the Executive Assistant provides executive support across the Office of Professional Practice (OPP). The role is a key coordinating link between the Chief Practitioner, OPP executives, managers and staff within the branch. The Executive Assistant also works collaboratively across the Community Operations and...

  • Executive Assistant

    5 days ago


    Melbourne City Centre, Australia Department of Health Full time

    **About the role**: - The Executive Assistant is responsible for providing confidential high-level executive and administrative support functions to the Executive Director, Improvement and their team to deliver government priorities and contribute to building a positive culture. - The Executive Assistant is a key coordinating link between the Executive...