Receptionist/team Administrator

2 weeks ago

Geelong, Australia Moore Stephens Full time

**Geelong**:
**Service/Department**:
**Business Advisory**:
**Sector**:
**Accounting**:
**Job type**:
**Permanent - Full Time**:
**Description**:
Moore Australia (VIC) is a leading mid-tier professional services and financial advisory firm. We are focussed on delivering client excellence across our 12 service offerings, giving our teams opportunities to build their skills in a career that spans a variety of industries and sectors.

Our Geelong team has an exciting opportunity for an enthusiastic Receptionist/Team Administrator to join the team as the go to person for providing administrative and operational support. In this role, you will bring your people focused skills including stakeholder management and relationship building, as well as your ability to proactively support the needs of the Director and team. As a key member of the team, you will be providing support and coordination with all things office and administration related.

**The Receptionist/Team Administrator is responsible for**:

- Front office duties including answering calls, greeting clients, and managing incoming and outgoing mail.
- Supporting the team with booking meetings, meeting room management, catering etc.
- Preparation of meetings - gathering documents, sending reminders, and attending to logistics of meetings.
- Prepare documents, presentations and reports as directed by the team.
- Client management including onboarding and offboarding of clients.
- Support in monthly billing.
- Assisting with coordination of events, travel, and training.
- Ensure the office runs smoothly and is always presented well including meeting room management, kitchens, stock supplies, arrange workstations for new joiners etc. Supporting the Office Manager with building management for tenancy issues and handle all facility management for the office.**Our ideal new team member will have**:

- Enthusiasm, organisation, and prioritisation
- Be a self-starter with the ability to think on your feet and problem solve
- A love for being the go-to person of the team and ensuring the team is working efficiently
- Excellent verbal and written communications skills
- Competency in Microsoft Office
- The ability to pick up new systems and processes quickly An eagerness to learn new things and the ability to adapt to changing situationsMoore Australia (VIC) is a member of the Moore Australia network and Moore Global network. We have 160 team members and 22 Directors across three locations. We are on an exciting growth path that will deliver on our mission by helping our clients thrive by providing a full service offering across 12 service lines.

In addition to our flexible work arrangements, other benefits of working with us include:

- High employee engagement with an active social club and other fun activities
- Working with great team members and approachable Directors who support your career
- Salary benchmarking and annual salary reviews
- Paid parental leave program
- Financial support for education
- Structured career plans with progressive Learning and Development initiatives including National Conferences and Programs
- Health and Wellbeing focus and Employee Assistance Program (EAP)
- Access to an established global network that values collaboration Referral bonus programs

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