Office Manager/admin Assistant

2 days ago

Melbourne, Australia Aurex Group Limited Full time

Assist the wider Operations team
- Admin Assistant
- Office Manager

**Company Overview**

Our client is a National Facilities Services manager based in Melbourne, specialising in innovative and strategic investments. With a strong commitment to excellence and a proven track record in the industry, we are seeking a positive, professional and organised individual to join the team as an Office Manager.

**Key Responsibilities**:
As the Office Manager you will be the first point of contact for staff, clients and visitors, ensuring a professional and welcoming atmosphere in the Melbourne office. This role also encompasses a variety of administrative responsibilities, making it a key position in the smooth operation of our office.

**Reception Duties**:

- Greet clients and visitors in a friendly and professional manner.
- Manage incoming calls, directing them to the appropriate person or department.
- Maintain a tidy and organized reception area.

**Administrative Support**:

- Provide administrative assistance to various departments as needed.
- Coordinate meetings and appointments, including scheduling and preparation of meeting rooms.
- Assist with office supply management and ordering.

**Office Management**:

- Oversee general office operations to ensure efficiency and a positive working environment.
- Liaise with vendors and service providers for office maintenance.

**Communication**:

- Effectively communicate with team members, clients, and external partners.

**Qualifications**:

- Proven experience in a similar office management or receptionist role.
- Circa 3-5 years’ experience in similar roles, industry experience not essential but desirable.
- Excellent communication and interpersonal skills.
- Experience in property/commercial real estate will be favourable.
- Strong proficiency in Microsoft Office Suite and calendar management tools.
- Exceptional organizational skills and attention to detail.
- Strong communication skills and the ability to handle confidential information.
- Ability to work autonomously and as a team member.
- Professional appearance and demeanour.
- A proactive and positive attitude.

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