Office Admin

2 days ago

Melbourne, Australia IRI Worldwide (Australia) Full time

**Let’s be unstoppable together**

At Circana, we are fuelled by our passion for continuous learning and growth, we seek and share feedback freely, and we celebrate victories both big and small in an environment that is flexible and accommodating to our work and personal lives. We have a global commitment to diversity, equity, and inclusion as we believe in the undeniable strength that diversity brings to our business, employees, clients, and communities. With us, you can always bring your full self to work. Join our inclusive, committed team to be a challenger, own outcomes, and stay curious together.

Circana is proud to be Certified by Great Place To Work®. This prestigious award is based entirely on what current employees say about their experience working at Circana.

**So, why Circana?**

We’re progressive, inclusive and people focused. We seek to create a down to earth culture which balances work and home life and enables our team to be the best that it can be. Our people are important to us and we offer a number of fantastic benefits including;
- Flexibility with the hours you work, and where you work them
- Employee training and continuous development programs
- Up to 5 weeks annual leave and holiday buy back scheme
- 16 weeks paid parental leave
- Birthday leave
- Summer half days
- “Me” Days

**What will you be doing?**

This is a part time role (22.5 hours per week) which will be worked from Monday to Friday, 4.5 hours per day.

You will be responsible for providing admin support and ensuring the smooth and efficient running of the Melbourne office.

Your day-to-day responsibilities will include:

- Greeting and assisting visitors when they arrive at the office
- Coordinating facilities management requests
- Overseeing the ordering of all catering, office supplies and staff amenities
- Managing fire wardens and first aid officers, including a monthly content check of first aid kits
- Arranging staff travel
- Supporting the Admin team with internal and external webinars
- Helping to develop and document a best practice guide for office procedures

**Requirements**:

- 1 years’ experience in customer service, hospitality or admin
- Proficiency with MS Office (Outlook, Word, PowerPoint etc.)
- Strong communication skills
- Effective time management, organisation and prioritising skills
- Quick learner, with the ability to learn new software and systems

**Circana Behaviours**

As well as the technical skills, experience and attributes that are required for the role, our shared behaviours sit at the core of our organization. Therefore, we always look for people who can continuously champion these behaviours throughout the business within their day-to-day role:

- Stay Curious: Being hungry to learn and grow, always asking the big questions
- Seek Clarity: Embracing complexity to create clarity and inspire action
- Own the Outcome: Being accountable for decisions and taking ownership of our choices
- Centre on the Client: Relentlessly adding value for our customers
- Be a Challenger: Never complacent, always striving for continuous improvement
- Champion Inclusivity: Fostering trust in relationships engaging with empathy, respect and integrity
- Commit to each other: Contributing to making Circana a great place to work for everyone

**Interested?

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