Executive Assistant

6 days ago


Canberra, Australia Chandler Macleod Full time

As one of the Australia's largest providers of human resources solutions, Chandler Macleod has a proven track record of unleashing potential in people and companies. For over 40 years Chandler Macleod's recruitment business has connected leading-edge projects and employers with outstanding business professionals.

Our Federal Government client is seeking to engage a Executive Assistant on a contract for 3 months with potential extension.

**About the Role**:
One of our Branches is currently seeking an experienced APS 4 Executive Assistant to support a Branch Head. This will be a 3 month contract opportunity (with the possibility of extension) with a start date asap. Baseline security clearance essential.

**The key duties include**:
Key responsibilities
- Travel assistance, bookings and acquittals
- Credit card acquittals and invoice coding in PAP
- Build and maintain strong working relationships with internal and external stakeholders
- Parliamentary support (Senate Estimate or Committee hearings, Senate Estimate briefs - main and back pocket, QoNs, PQoNs, QTB and act as PDMS Unit Coordinator for Branch), including quality checking, monitoring and follow up
- Process and track ministerial correspondence including registering, allocating, dispatching, monitoring and finalising/closing
- Document management (include RM Workspace) and access requests for staff to G drive and SharePoint sites
- Coordinate branch input to all requests, ensuring timeframes (including PDMS items) are met
- Work collaboratively with EA cohort and business areas
- Other administrative duties as required


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