Executive Assistant

1 week ago

Canberra, Australia Chandler Macleod Full time

As one of the Australia's largest providers of human resources solutions, Chandler Macleod has a proven track record of unleashing potential in people and companies. For over 40 years Chandler Macleod's recruitment business has connected leading-edge projects and employers with outstanding business professionals.

Our Federal Government client is seeking to engage a Executive Assistant on a contract for 3-6 months with potential extension.

**Position Overview**
- An APS4 EA will provide administrative support to a SES Band 1 (Assistant Secretary)
- The general duties for an Executive Assistant are outlined below

You will manage front-of-office functions in a high volume environment, including managing diaries, appointments, organising meetings, workflow, and correspondence, collating documentation and coordinating travel. You will also provide administrative support to your division through management of distribution lists and monitoring work practices.

The branch Executive Assistant will work closely with the divisional Executive Officer, Executive Assistant and other branch Executive Assistant to provide a range of high-level administrative support services to the SES officer and the branch/division group, which includes but is not limited to:

- diary management including prioritising the SES Officers time and drawing attention to matters of priority
- coordinating meetings with internal and external stakeholders and ensuring the SES Officer has all required information for meetings
- establishing effective working relationships and high standard of customer service
- engaging with staff and fostering a strong team focus
- preparing and/or quality assuring general correspondence and less complex documentation in accordance with departmental guidelines
- undertaking less complex research for the SES Officer
- under limited direction, prepare correspondence, meeting materials, and manage the administration of critical, confidential and sensitive information
- liaise with stakeholders and assist with resolution of moderately complex issues, responding to their needs and expectations as required

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