Event Production and Volunteer Coordinator

**Full time role**: 37.5 hours a week (flexible working negotiable)
**Salary**: Competitive package depending on experience
**Location**: Brookvale (Sydney), NSW Australia

**Company Overview**:
Wild Women On Top create community hiking adventures that help women fall in love with fitness. We create Coastrek, Australia’s premier hiking challenge for women, which journeys along some of the most spectacular coastal trails in the world. We also prepare women for life changing adventures and partner with like-minded brands to reach out boldly and cultivate magic moments that inspire. Female empowerment, community, health, and love of nature are at the heart of everything we do.

Through Coastrek we’ve inspired and empowered over 40,000 women to walk the spectacular coastal trails of Sydney, Melbourne, Brisbane and Adelaide and our community has raised more than $40 million dollars for charity.

We’re a small team making a big impact, turning traditional health and fitness on its head to achieve our vision of a healthier world where all women thrive.

**The Role**:
You will join an exciting passionate team who work hard and play hard.

We are looking for a wildly energetic Event Production and Volunteer Coordinator to support our Event Production team. You will be trusted with supporting event planning, production, logistics and admin to produce a Coastrek event. In particular, you will engage and coordinate the volunteers who support our trekkers on event day.

This role also includes general office administration and support tasks as required.

As with all events related roles, there are peaks and troughs in the workload during the project. You may be called upon to work evenings or weekends during the event cycle, either at events and/or on the Coastrek event weekend.

You will have fun, work hard to deadlines, have awesome organisational skills, strive to be the best you can be and maintain a good work/life balance. You will also benefit from our optimistic vibrant culture, flexible hours and supportive work environment which will focus on helping you achieve your goals with us.

This position will involve out-of-hours events and activities to support event delivery. You will be notified of this beforehand where possible.

**Reporting lines**:
You will report directly to the Event Production Manager and work with the Event Production Specialist.

**Key responsibilities**:
**You will be required to**:

- Work closely with our charity partner to engage, coordinate, roster and brief our awesome volunteers in the lead up to event day
- Coordinate the event day marketing collateral needed for our route and at ‘Luv Stops’ along the way with the guidance of the marketing team
- Be hands on with packing and unpacking Event collateral, being on site and being hands on for all event day related tasks.
- Ensure corporate marketing support is organised for event days
- Support smaller events/initiatives related to Coastrek events such as Top Tips Nights and online webinars
- Update key operational documents as required for volunteers, logistics and trekker related material (Website, event plans, scoping documents etc.)
- Assisting event execution on Event Weekend

**Key requirements to succeed**:

- High energy, initiative and positive can -do attitude
- Excellent communication skills and happy to pick up the phone to our awesome volunteers and stakeholders
- Event and/or logistics, volunteer experience
- Great organisational and planning skills
- Be available to work some weekends and evenings aligning to our event calendar (this may involve interstate travel)
- Valid Driver’s licence Note, you will need to drive a hire vehicle so need to meet the hire company driver experience requirements
- Right to live and work in Australia
- Ability to follow documented procedures and identify where improvements are required
- Great attention to detail and process of continuous improvement
- Advanced computer software and content management system skills
- Ability to manage priorities and quickly grasp the latest technology
- Exceptional written and verbal communication skills

**Employment terms**:
This is a full-time role, 5 days a week.

**Work experience/background**:
A minimum of 2+ years of experience in an event production or volunteer coordinator role. You have a suited qualification that could be event management or similar. You have a desire to learn, build on your strengths and be part of a dynamic team.

**Salary and benefits**:

- Market related salary
- We envisage you growing with the team and will develop a career plan to support your goals.Flexible office hours within full time core hours
- Healthy workplace and a strengths-based culture of cooperation and excellence
- Supported education, training and travel opportunities
- Event weekend package benefits

**Applications**: