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Executive Assistant

3 weeks ago

Perth, Australia CoreStaff Full time

We are seeking an experienced Executive Assistant for an immediate start.

The role will be responsible in providing the Managing Director administrative support including;
- Ensure contacts and calendars are current with up-to-date information for the Managing Director
- Ensure all travel and accommodation is handled for all staff in an efficient and timely manner by admin staff ensuring full compliance with the company Travel Policy
- Prepare and collate professionally presented documentation required for all internal/external management and client meetings on behalf of the Managing Director
- Screen and manage incoming mail, and telephone calls and be the point of contact for the Managing Director when unavailable
- Coordinate personal arrangements as and when required including but not limited to dry cleaning, gift purchasing, and fitness appointments for the Managing Director
- Ensure discreet handling of confidential information on behalf of the Managing Director
- Handle the reconciliation of personal and company expenses and reimbursements in a timely and efficient manner for the Managing Director
- Provide assistance to the EA to the Executive Chairman when required
- Ensuring high-quality assistance is provided to other Senior Management as required.
- Proven experience in a similar role.
- Demonstrated ability to provide a high standard of administrative services with an emphasis on accuracy and attention to detail
- Demonstrated reliability in meeting deadlines and commitments, with an ability to set realistic goals, problem-solve, and establish work priorities
- Experience with scheduling complex travel arrangements for Management
- Ability to liaise with senior company executives and key business partners
- Advanced Outlook, PowerPoint, and Word experience, and Intermediate Excel
- Plans, organises, and completes tasks in the quickest and most efficient manner
- Excellent calendar management skills, including the coordination of complex executive meetings
- Distinguishers between confidential and non-confidential matters and treats all with the appropriate level of sensitivity.