Parliamentary Officer, Aps Level 6, Ministerial

**Job no**: 512682

**Employment type**: Ongoing

**Location**: Canberra

**Categories**: Legal, APS Level 6, Administration, Parliamentary Officer

**About the department**:
The Department of Industry, Science and Resources (the department) plays a key role in the Australian Government’s agenda to create jobs and build a stronger, more resilient and competitive economy. Our work builds on Australia’s existing strengths, supports businesses to grow, and drives new opportunities for long-term productivity growth and prosperity. The success of the department helps Australia recover from the economic consequences of COVID‑19 and adapt to its ongoing effects. Through our work, we support the government’s economic recovery plan and help to deliver a better future for all Australians.

**About the team**:
The Ministerial and Executive Enabling Branch provides a range of support and assistance to the Executive and our Ministers. This includes the planning and reporting framework required under relevant legislation, parliamentary and Cabinet support, governance support, internal audit, enterprise risk management and fraud and corruption control. It is at the heart of the department and enables Ministers, the Executive and broader department to achieve outcomes.

The Parliamentary Services Team sits within this branch and provides advice, support and liaison between the department, portfolio agencies and our Ministers’ offices.

The team provides a variety of services and is responsible for managing the department’s many day-to-day parliamentary and co-ordination operations.

The team’s tasks include but are not limited to:

- facilitating the workflow of ministerial correspondence
- administering portfolio co-ordination requests
- coordinating the portfolio’s attendance at Senate Estimates
- providing administration and other support for the Parliamentary Document Management System (PDMS)
- managing other related functions including Question Time Briefs (QTB), parliamentary inquiries and questions on notice.

**What’s in it for you?**

You will work closely with Departmental Liaison Officers and counterparts across other parts of the Australian Public Service.

The department offers:

- An agile, respectful, dynamic, and inclusive workplace.
- Attractive remuneration package including generous employer superannuation contributions.
- Exciting and fulfilling work at the heart of government, contributing to improving the lives of all Australians, with career development and networking opportunities.
- The opportunity to work with strong, smart, and experienced leaders who encourage and support you to develop your interests and expertise, and achieve your ambitions.

We embrace flexible working practices including working from home and offices to enable flexible working approaches through spaces designed to accommodate a range of working styles. This type of working supports increased communication and collaboration, and encourages agility and innovation.

We are looking for enthusiastic and motivated people to join our team and maximise an excellent opportunity to develop your understanding of how the department, and our services, support the Australian Government through these processes to achieve positive outcomes for the Australian people.

We’re keen to hear from you if you have:

- excellent organisational skills with the ability to prioritise work.
- strong self-motivation with responsiveness to urgent and important matters.
- a pro-active and solutions-based approach to your work.
- fine attention to detail.
- a commitment to high standards of service delivery.
- excellent communication skills (both written and oral).
- the ability to work in a team environment as well as autonomously.
- the ability to exercise sound judgement and be able to identify matters that you can solve personally, and those which require further action or escalation.
- a passion for continuously improving processes and expanding the team’s knowledge.

Experience in the following is desirable but not required:

- using a document management system such as ‘Digital First’, CabNet+ and/or PDMS
- a working knowledge of ministerial and parliamentary systems and processes, or an appetite to develop these skills quickly

**What you will do**:
Primary duties for the APS 6 position would include, but not be limited to:

- preparations and related logistics for Senate Estimates hearings
- working with a variety of stakeholders on parliamentary committee-related matters including Inquiries and Government responses
- facilitating parliamentary, inquiry and other questions on notice through the PDMS program
- other duties as required.

The successful APS 6 would also be expected to:

- build positive relationships and managing stakeholder engagement, which includes providing assistance across the portfolio on procedures and requirements
- provide guidance and mentoring to junior team members
- support the Assistant Manager