Parliamentary and Co-ordination Officers, Aps Level

**Job no**: 511344

**Employment type**: Ongoing

**Location**: Canberra

**Categories**: Legal, APS Level 4, APS Level 5, APS Level 6, Parliamentary Officer

**About the department**:
The department plays a key role in the Australian Government’s agenda to create jobs and build a stronger, more resilient and competitive economy. Our work builds on Australia’s existing strengths, supports businesses to grow, and drives new opportunities for long-term productivity growth and prosperity. The success of the department helps Australia recover from the economic consequences of COVID‑19 and adapt to its ongoing effects. Through our work, we support the government’s economic recovery plan and help to deliver a better future for all Australians.

**About the team**

Within the Ministerial Liaison and Governance Branch, the Parliamentary Services (incorporating portfolio co-ordination) team provides advice, support and liaison between the department, portfolio agencies and our Ministers’ offices (MO).

The team provides a variety of services and is responsible for managing the Department’s many day-to-day parliamentary and co-ordination operations.

The team’s tasks include but are not limited to facilitating the workflow of ministerial correspondence, administering portfolio co-ordination requests, organising the portfolio’s attendance at Senate Estimates, providing administration and other support for the Parliamentary Document Management System (PDMS), and managing other related functions including Question Time Briefs (QTB), parliamentary inquiries and questions on notice.

**The opportunity**

This recruitment round is intended to fill APS Level 4, 5 and 6 vacancies the Parliamentary Services team. The required skills and experience are similar across all levels with key differences in each roles described below.

We are looking for enthusiastic and motivated people to join our team and maximise an excellent opportunity to develop your understanding of how the Department, and our services, support Government through these processes to achieve positive outcomes for the Australian people.

**What’s in it for you?**

The Department offers:

- An agile, respectful, dynamic, and inclusive workplace;
- Attractive remuneration package including generous employer superannuation contributions;
- Exciting and fulfilling work at the heart of government, contributing to improving the lives of all Australians, with career development and networking opportunities transferable across agencies;
- The opportunity to work with strong, smart, and experienced leaders who encourage and support you to develop your interests and expertise, and achieve your ambitions.

We embrace flexible working practices including working from home and offices to enable flexible working approaches through spaces designed to accommodate a range of working styles, while adhering to appropriate COVID-19 principles and requirements. This type of working supports increased communication and collaboration, and encourages agility and innovation.

Taking into consideration the specific role/s and APS level/s for which you are applying, we’re keen to hear from you if you have:

- excellent organisational skills with the ability to prioritise work
- strong self-motivation with responsiveness to urgent and important matters;
- a pro-active and solutions-based approach to your work;
- fine attention to detail;
- a commitment to high standards of service delivery;
- excellent communication skills (both written and oral);
- the proven ability to work in a team environment as well as autonomously;
- The ability to exercise sound judgement and be able to identify matters that you can solve personally, and those which require further action or escalation; and
- a passion for continuously improving processes and expanding the teams’ knowledge.

Experience in the following is highly desirable but not required:

- using a document management system such as ‘Digital First’, CabNet+ and/or PDMS; and
- a working knowledge of ministerial and parliamentary systems and processes, or an appetite to develop these skills quickly.

**What you will do**:
The breadth and complexity of duties will be reflective of the APS levels advertised. APS 4 and 5 staff will be responsible for the majority of operational aspects including processing work and responding to queries. More responsibility, oversight, planning & stakeholder engagement is required from the APS 6.

Described below are the key duties and responsibilities for the roles.

**APS 4**
- liaising with departmental officers and external agencies to ensure the effective handling of parliamentary matters;
- processing, co-ordinating, facilitating or assisting with a range of parliamentary items including ministerial correspondence and briefings;
- responding to PDMS-related queries including assisting with reporting on parliamentary records and ad hoc queries raised by stakeholders;
- providing Ministe