Executive Assistant

Sydney, NSW, AU, 2009**About John Holland**:
At John Holland, our purpose is simple, we transform lives with everything we do. We’ve always known at its heart infrastructure is about people — our customers, our employees, and the communities in which we work.

That’s our difference. Deep experience and capability with a genuine care about creating better lives for people along the way.

Be part of a team that thrives on rising to the challenge of transforming lives for good.

**About the Role**:
As Executive Assistant you will provide Senior Administrative support to the Executive General Manager (EGM) of Infrastructure, a large and dynamic portfolio of projects and people across Australia and New Zealand. This key role within our largest business unit will provide proactive and efficient support to the EGM and general administration managing the day-to-day activities of the broader team.

**Responsibilities of the role include**:

- Through developing a strong understanding of the business priorities, make decisions on behalf of the Executive in relation to scheduling depending upon current priorities
- Analyse, prioritise and respond to communications on behalf of the Executive including escalating or delegating to other SLT members as appropriate
- Manage the office administration support for the Business Unit or Department including Personal Assistants and Team Assistants
- Provide administrative support, such as preparation of correspondence, presentations, marketing material and reports for current and potential customers
- Develop and maintain the records management system, ensuring that information is accurate, up-to
- date and stored safely. Quality preparation of reports, presentations, agendas, meeting minutes and appropriate distribution to team members.
- Collaborate and develop strong relationships with Executive Assistants to ensure seamless support for all Executives. This may include attending Executive Assistant meetings, planning organisation wide events which involve the Executives and identifying opportunities for improvement in the corporate and regional offices

**To be successful in this key role we are looking for**:

- The ability to thrive in a dynamic and busy environment
- An individual to work in an organisation that cares about you and your career development
- An excellent people person with well-developed communication skills

**As part of the team, you help us deliver on our promise to transform lives.**:
Your success is reflected in ours, so we’re committed to being an employer of choice. We pride ourselves on having a diverse and inclusive workplace, as different perspectives and ideas will deliver our long-term success.

We want you to be with us for the long-term, so providing you with rich career experiences and ongoing development is our priority.

**What’s in it for you when you join John Holland?**:
We’re about connecting your sense of purpose to ours. We understand that your career is one of the biggest ways to have an impact on the world. We also believe in supporting you as a whole person, not just an employee.

We reward and support our people in so many ways. This starts with being flexible about how different people like to work. From industry-leading leave policies to wellbeing and relationship support, your needs sit at the heart of our employee benefits.

**We offer**:
**Competitive remuneration **with salary continuance, and salary sacrifice packaging options available.

**Great leave benefits** including 18 weeks paid parental leave with superannuation and up to an extra 18 weeks of superannuation paid on further periods of unpaid parental leave, multicultural leave exchange and two additional John Holland Days to prioritise health and wellbeing.

**Career progression** underpinned by our exciting pipeline of work means you’ll have the opportunity to work on iconic projects that are shaping cities and communities.

**Learning and development opportunities** where you’ll have access to emerging talent programs, building your career through clear career pathways, and technical and leadership training and development opportunities.

**Inclusion and diversity** is part of how we work and do what we do at John Holland. Our active commitment to being an employer of choice is evident in the delivery of our Gender Equality Strategic Plan supported by our Pride, Celebrate Women, RAP and Grow networks.

**Flexible working that works for you as we know **flexibility means different things to different people. Whether it’s flexi-hours, flexi-parenting, flexi-leave, flexi-shifts, flexi-work, we’re committed to helping our people work flexibly.

**Job Segment**:Administrative Assistant, Executive Assistant, Secretary, Administrative