Office Administrator

1 week ago

Melbourne, Australia Insignia Financial Ltd Full time

Office Administrator & Receptionist

**Location**:Melbourne, VIC, AU, 3000**Employment Type**:Permanent Part Time- Put your fingerprints on the future to progress your career
- Helping around 2 million Australians do more with their money
- Permanent Part Time Opportunity - 3 days a week
- Location: Collins Street, Melbourne
- Shadforth Financial Group is one of Australia’s leading financial advisory firms that builds deep relationships with their clients to deliver greater peace of mind about their current needs and financial futures. We have a proud history of helping Australians achieve real financial independence for 100 years, and today are the largest fiduciary certified firm. Shadforth is an award-winning brand with 12 offices across Australia, employing over 100 financial advisers and 280 staff.- At Shadforth we hold ourselves accountable for maintaining the highest standards of professionalism, investing significantly in developing people’s skills and offering careers, not just jobs.**The opportunity to join our team**Key Responsibilities**:

- Provide high-quality support to Advisory staff concerning all aspects of client contact.
- Oversee the reception function, ensuring a welcoming environment and maintaining cleanliness in the reception area and meeting rooms.
- Build rapport with clients, offering assistance such as beverages and ensuring a positive experience.
- Assist in arranging functions, meetings, catering, and appointments as necessary
- Handle incoming/outgoing mail, couriers, and fax distribution efficiently.
- Ensure adherence to office procedures, company policies, and ethical standards, including privacy and confidentiality.

**What you will bring**:

- Demonstrate high levels of honesty and ethical conduct.
- Exhibit confidence and the ability to engage effectively with a professional team.
- Communicate positively and respectfully with all levels of staff.
- Possess high typing speed and accuracy, with intermediate to advanced skills in Microsoft Office and familiarity with SFG software.
- Maintain high accuracy and meticulousness in all tasks.
- Take responsibility for completing tasks independently while effectively managing workflows under pressure.

**Get great things done with us**
- What gets us excited about working here? Helping people feel good about their money as one of Australia’s leading financial wellbeing organisations. From those starting out to those retiring. As your team, we’ll show up for you and together we will create financial wellbeing for every Australian. Because we know people who are confident about their financial future live better lives- If this sounds like your kind of career, you sound like our kind of person. With us, you’ll be doing meaningful work as we lead the change we want to see in our industry.- Along the way, you’ll be free to make your own decisions. Solve problems. And get great things done. Around here, we like to call it “putting our fingerprints on the future”.**Challenge our industry to move forward**
- Have a question? Our Executive team will give you time. An idea you’d like to explore? We’ll be right at your side - the side of progress, possibility and bringing financial wellbeing to more Australians**.**

**To Apply**- Applicants will be required to provide evidence of their eligibility to work in Australia, and at a minimum be required to undertake police and basic credit checks as a condition of employment._

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