Executive Assistant

7 days ago

Sydney, Australia WiseTech Global Full time

At WiseTech Global, we move fast - and so do our leaders. We’re looking for an Executive Assistant who thrives in a high-stakes environment and knows how to stay two steps ahead. This is a 6-month fixed-term parental leave cover, supporting our Interim CFO.

You’re not just organized, you’re orchestrated. You anticipate needs before they arise, thrive in ambiguity, and bring calm to complexity. You’re someone who understands the rhythm of executive life and knows how to keep things moving smoothly behind the scenes.

**Who You Are**:

- You’re known as a genuine right hand - someone who makes their exec’s life easier and earns trust through discretion, reliability, and precision.
- You thrive on managing last-minute changes and juggling competing priorities.
- You have impeccable attention to detail and a natural ability to organize, prioritize, and protect time.
- You’re confident engaging stakeholders at all levels and can anticipate future requirements before they’re voiced.
- You’re an expert in Microsoft Office and enjoy crafting professional presentations.
- You understand the importance of handling confidential information with care and integrity.

**What You’ll Be Doing**:

- This role requires a sense of urgency, foresight, and finesse. You’ll be central to the smooth running of our Interim CFO’s day-to-day operations and broader leadership impact.
- Complex inbox and diary management, including proactive conflict resolution and meeting prioritization.
- Coordinating logistics for 1:1s, team meetings, conferences, and events.
- Managing domestic and international travel arrangements, including flights, accommodation, transport, itineraries, and visas.
- Submitting expense claims and tracking approvals.
- Drafting correspondence, preparing documents (including use of precedents), and managing amendments.
- File management, including electronic filing, data entry, scanning, and photocopying.
- Providing general reporting and administrative support to the broader finance team.

**Why WiseTech**:
WiseTech Global is a world-leading developer of software solutions for the logistics industry. We are united in our mission to create breakthrough products that empower those who own and operate the supply chains of the world. You’ll be joining a team of innovators, problem-solvers, and collaborators - driven by impact and powered by technology.

**Before You Apply**:

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