Executive Assistant

2 days ago

Brisbane, Australia Public Trust Office Full time

As an Executive Assistant, you will be responsible for ensuring the provision of high-level confidential executive and administrative support to the Executive Directorate Program. The incumbent will assist the Program Executive Director to effectively lead the Program to deliver on organisational goals and execution of the strategic plan. As Executive Assistant, you will be valued for your excellent interpersonal skills, efficiency and attention to detail,

**Your key responsibilities include**: for a full list refer to the attached role description
- Provide confidential executive administrative support to the Executive Director. The incumbent may provide administrative support to other members of the Executive Directorate Program.
- Accurate up to date diary management ensuring forward planning of regular meetings, accuracy of itineraries and provision of supporting documents for meetings.
- Liaise with Executive Directors, Directors, Managers and staff to ensure timely and accurate responses and submissions to executive correspondence.
- Develop and maintain office systems/procedures for the monitoring and coordination of ministerial and departmental complaint responses within strict designated timeframes.
- Maintain a record of paper flow and documentation as necessary on behalf of the Program Executive Director.
- Coordinate collection and correlation of data/information for reporting purposes.
- Develop and maintain office systems to ensure the most effective and efficient practices and controls are in place; including filing and bring-up systems.
- Provide guidance and assistance to other administration staff on administrative matters.
- Oversee the maintenance of administrative standards and contribute to the training of other administrative staff.
- Organise meetings including the preparation of agenda, distribution of minutes, follow-up action and when necessary, minute taking.
- Arrange/monitor travel and accommodation as required for the Program.

How to apply
If you are interested in working with us, please provide the following information to help us assess your suitability:
*
- Your current resume, including a comprehensive employment history and any relevant qualifications and professional certifications you hold.
- A cover letter (no more than two pages) outlining recent examples of your ability to demonstrate the 'Key capabilities' required to perform the 'Key responsibilities' of the role, as outlined above.
- Contact details for two referees. At least one referee should have thorough knowledge of your conduct and performance within the previous two years. If you are a current or previous public service employee, please nominate a referee who can report on your public service employment.
- Details of any visa conditions if you are not an Australian citizen or do not have permanent residency status.This work is licensed under a Creative Commons Attribution 3.0 Australia License.

  • Executive Assistant

    7 days ago

    Brisbane, Australia Queensland Police Service Full time

    This position is the Executive Assistant to the Assistant Commissioner, Road Policing and Regional Support Command, Queensland Police Service, located at Tank Street Brisbane. The key accountabilities of the role include - Provide high level professional secretarial services to the Assistant Commissioner / Executive Director (and other senior officers in the...

  • Executive Assistant

    4 days ago

    Brisbane, Australia Queensland Government Full time

    **The Department of Justice delivers integrated criminal, civil and community justice services to enable a fair, safe and inclusive society for all Queenslanders. As the Executive Assistant in the Office of the Executive Director, Compliance, Liquor and Gaming you will be part of a team that ensures liquor and gaming industries in Queensland operate in a...

  • Executive Assistant

    2 weeks ago

    Brisbane, Australia ANZ Banking Group Full time

    **Req ID**: 88676 **Department**: AR Branch Network **Division**: Australia Retail **Location**: Brisbane About Us At ANZ, we're shaping a world where people and communities thrive, driven by a common goal: to improve the financial wellbeing and sustainability of our millions of customers. About the Role The Executive Assistant is responsible for the smooth...

  • Executive Assistant

    4 days ago

    Brisbane, Australia Queensland Government Full time

    **About the role The Strategic Communications and Data directorate comprises Strategic Communications that helps to ensure government policies and initiatives are clearly communicated to the public and stakeholders; and Data and Evaluation Services that collects, analyses and uses data to provide for more efficient operations, better policy development, and...

  • Executive Assistant

    5 days ago

    Brisbane, Australia IPA Personnel Services Full time

    IPA have a long-standing history of providing staff to the Queensland Government and are currently partnering with our client to recruit an **Executive Assistant **in the Brisbane CBD. In this role, you will be providing high level executive and secretarial support to the Assistant Director General in a fast paced, ever-changing environment in the Strategic...

  • Executive Assistant

    7 days ago

    Brisbane, Australia WorkCover Queensland Full time

    **Job no**: 493660 **Work type**: Permanent - Full Time **Location**: Brisbane CBD **Categories**: Executive Leadership We’re looking for an Executive Assistant to support our Executive Leadership Team. This is an exciting opportunity to join a purpose-driven organisation with a flexible, inclusive, and values-led culture. As Executive Assistant,...

  • Executive Assistant

    2 days ago

    Brisbane, Queensland, Australia Nobul Full time $60,000 - $80,000 per year

    Executive Assistant Our client is a reputable and fast-growing insurance builder known for delivering high-quality repair and restoration services across commercial properties. With a strong commitment to customer satisfaction and operational excellence, they are now seeking a highly organised and proactive Executive Assistant to support their senior...

  • Executive Assistant

    2 weeks ago

    Brisbane, Australia IPA Personnel Services Full time

    As an Executive Assistant, you will play a vital role in supporting our executive team and ensuring the smooth operation of our client. We are looking for a highly organized and detail-oriented individual with exceptional communication and interpersonal skills. **Responsibilities**: - Provide administrative support to the executive team, including managing...

  • Executive Assistants

    2 weeks ago

    Brisbane, Queensland, Australia National Archives of Australia Full time $90,000 - $120,000 per year

    Job no: 497163Work type: Full timeLocation: Brisbane, Canberra, VariousAbout the roleNational Archives provides leadership in best practice management of the official record of the Commonwealth and ensures that Australian Government information of enduring significance is secured, preserved and available to government agencies, researchers and the...

  • Executive Assistant

    7 days ago

    Brisbane, Australia C3 Talent Full time

    Sort-term Temporary Assignment; Part-time - CBD based - Competitive Salary, $40 - $50/hr plus Superannuation Our client is a leading member-based association that delivers services to its members throughout Queensland. Located in the heart of the Brisbane CBD, this is an incredible opportunity for an Executive Assistant to support two C-Suite Executives...