Executive Assistant

12 hours ago

Brisbane, Australia Public Trust Office Full time

As an Executive Assistant, you will be responsible for ensuring the provision of high-level confidential executive and administrative support to the Executive Directorate Program. The incumbent will assist the Program Executive Director to effectively lead the Program to deliver on organisational goals and execution of the strategic plan. As Executive Assistant, you will be valued for your excellent interpersonal skills, efficiency and attention to detail,

**Your key responsibilities include**: for a full list refer to the attached role description
- Provide confidential executive administrative support to the Executive Director. The incumbent may provide administrative support to other members of the Executive Directorate Program.
- Accurate up to date diary management ensuring forward planning of regular meetings, accuracy of itineraries and provision of supporting documents for meetings.
- Liaise with Executive Directors, Directors, Managers and staff to ensure timely and accurate responses and submissions to executive correspondence.
- Develop and maintain office systems/procedures for the monitoring and coordination of ministerial and departmental complaint responses within strict designated timeframes.
- Maintain a record of paper flow and documentation as necessary on behalf of the Program Executive Director.
- Coordinate collection and correlation of data/information for reporting purposes.
- Develop and maintain office systems to ensure the most effective and efficient practices and controls are in place; including filing and bring-up systems.
- Provide guidance and assistance to other administration staff on administrative matters.
- Oversee the maintenance of administrative standards and contribute to the training of other administrative staff.
- Organise meetings including the preparation of agenda, distribution of minutes, follow-up action and when necessary, minute taking.
- Arrange/monitor travel and accommodation as required for the Program.

How to apply
If you are interested in working with us, please provide the following information to help us assess your suitability:
*
- Your current resume, including a comprehensive employment history and any relevant qualifications and professional certifications you hold.
- A cover letter (no more than two pages) outlining recent examples of your ability to demonstrate the 'Key capabilities' required to perform the 'Key responsibilities' of the role, as outlined above.
- Contact details for two referees. At least one referee should have thorough knowledge of your conduct and performance within the previous two years. If you are a current or previous public service employee, please nominate a referee who can report on your public service employment.
- Details of any visa conditions if you are not an Australian citizen or do not have permanent residency status.This work is licensed under a Creative Commons Attribution 3.0 Australia License.

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