Executive Assistant

2 weeks ago

Brisbane, Australia KordaMentha Full time

Job Location
Brisbane
Division
Practice Management - Office Support
Description
- **Executive Assistant**

Hours: 8.30 am to 5.00 pm (flexibility required)

Reporting Relationships: Brisbane's Managing Partner (Performance Improvement), 2 Partners (Restructuring), 2 Executive Directors (Restructuring) and the wider Restructuring team

**1. Objectives and scope of the position**
- To provide direct assistance to 3 Partners (including Brisbane's Managing Partner), 2 Executive Directors and the wider Restructuring team with the daily management of word processing, diary management and general secretarial support.

**2. Duties and responsibilties**

**2.1 Executive Assistant Manager**
- Provide diary management to 3 Partners and 2 Executive Directors
- Organise meetings, luncheons and events for 3 Partners and 2 Executive Directors, including catering where required.
- Prepare various correspondence for 3 Partners and 2 Executive Directors and the Restructuring team, including formatting reports, letters, inserting signatures and securing PDF's.
- Organise travel itineraries, including booking travel and accommodation for the Managing Partner and the Restructuring team.
- Prepare expense reports for 3 Partners and 2 Executive Directors.
- Prepare weekly timesheets for the Managing Partner.
- Organise client functions and marketing events for internally and externally hosted events. Internal events require overseeing of set up and re-setting of front of house.
- Utilise CRM to manage events and maintain client contact database.
- Prepare and circulate minutes for Restructuring senior team meetings.
- Maintain office calendar with industry events and relevant information.
- Manage industry/corporate annual membership renewals and organise event tickets as requested.
- Prepare annual ASIC liquidator lodgement renewals for 2 Partners.

**2.2 General Admission**
- Assist with printing, photocopying and binding of reports and other documents as required.
- Assist with preparing mail-outs.

**2.3 Back-up Support**
- Assist with various staff requests such as meeting room bookings.
- Assist with Equifax searches.
- Reception relief when Receptionist is not available.

**3. Qualifications**
- Excellent telephone manner.
- Well presented.
- Client service oriented.
- Ability to interact in a professional manner at all times.
- PC literate including advanced Microsoft Office 2013 (Word, Microsoft Excel, PowerPoint and Outlook).
- Ability to manage areas of responsibility and take initiative.
- Ability to work independently as well as part of a busy and dynamic team.
- Desire to take ownership of tasks assigned.
- Strong verbal, interpersonal and communication skills.
- Accurate spelling and typing.
- Flexibility, in relation to working hours, as well as being able to change priorities and tasks as required.
- Attention to detail.
- Ability to adopt a 'hands on' approach.

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