Executive Assistant
4 days ago
**The Role**: Operating from within the Office of the Executive Director in the Water Operations and Systems team you will be involved in the provision of efficient, effective and confidential administrative and operational support to the Executive Director and the leadership team. This office operates in a highly dynamic and responsive environment, with an ability to navigate short timeframes and competing priorities with the support of the Executive Officer critical to the role.A high level of professionalism and the ability to develop networks and effective relationships across the department are important attributes in this role.As a representative of the Office of the Executive Director, you will need to pro-actively review, manage, facilitate and deliver core operational reporting, correspondence and approvals for the Executive Director and the leadership team. Given the pace and reactive environment, the establishment and maintenance of relationships with other teams across the Division and the leadership team is essential to ensure Water Operations and Systems is both a respectful environment and reflects our reputation as being a great place to work.Key Duties and Accountabilities: - Provide high level executive support, including confidential secretarial and administrative services to the Executive Director and other staff within the division in accordance with departmental policies and procedures. Proactively manage the Executive Director's calendar, arrange and organise appointments, committees, meetings and conferences including catering, materials and information and providing secretariat support and minute taking as required. Organise travel, accommodation and business arrangements as required for staff and clients. Maintain the records management system, and administer the flow of correspondence across the division, ensuring all correspondence and documentation is accurately recorded and tracked in the Ministerial and Executive Correspondence System (MECS). This can include acting as the central point for correspondence and documents, including distribution of correspondence and other documents, and when necessary, follow up on outstanding items and preparation of documents for approval. With the assistance of corporate teams, assist the Executive Officer in maintaining core financial, HR and Business Reporting information on behalf of Water Operations and Systems
- Assist the Executive Officer in their role, this may include occasional project work, data collation, event support and review of processes to ensure best practice are occurring. Undertake financial processing activities as required, including purchasing, processing invoices, reconciling corporate card transactions and processing of travel claims. Maintain knowledge, technical proficiency and skills appropriate to the role including compliance with appropriate legislation, policies, procedures and protocols. Build and maintain effective working relationships with clients and stakeholders through liaison with appropriate areas throughout the office, the department and other agencies. Other duties as required.
Applications to remain current for 12 months.This work is licensed under a Creative Commons Attribution 3.0 Australia License.
-
Client Services Manager
2 weeks ago
Brisbane, Australia Nexus Executive Services Full time**Rewarding, multifaceted role with a dynamic team** **Well-established consulting firm focused on people & performance** **Competitive remuneration & conditions + lifestyle location** Established since 2004, Nexus Executive Services is a boutique consultancy practice that, through the provision of tailored ‘people and performance’ solutions, partners...
-
Executive Assistant
4 days ago
Brisbane, Australia TROOCOO Pty Ltd Full timeFortitude Valley location - C Suite support - Permanent full time opportunity - Opportunity for an experienced Executive Assistant to support a Global Executive as the organisation embarks on their next exciting growth phase_ Troocoo are partnering with an iconic organisation which has seen global success due to their exceptional customer service and out of...
-
Executive Assistant
6 days ago
Brisbane, Australia KordaMentha Full timeJob Title Executive Assistant Job Location Brisbane Division Practice Management - Office Support Description - **Executive Assistant** Hours: 8.30 am to 5.00 pm (flexibility required) Reporting Relationships: Brisbane's Managing Partner (Performance Improvement), 2 Partners (Restructuring), 2 Executive Directors (Restructuring) and the wider Restructuring...
-
Executive Assistant
2 weeks ago
Brisbane, Australia Communities, Housing and Digital Economy Full timeAs Executive Assistant, you will provide high level of confidential executive, administrative, secretarial and project support to the Executive Director by: - Proactively managing and coordinating the Executive Director's electronic diary, including the preparation and organisation of meetings, conference, seminars, accommodation, and travel arrangements. -...
-
Executive Assistant
6 days ago
Brisbane, Australia TROOCOO Pty Ltd Full timePart time opportunity - 3 days per week - Immeidate start - Work from home 1 day per week Troocoo are excited to be partnering with a well established global organisation that is values driven and people focused. We are currently recruiting the role of a part time Executive Assistant to support a dynamic Senior Level Executive as the organisation enters...
-
Executive Assistant
2 days ago
Brisbane, Australia ANZ Banking Group Full time**Req ID**: 88676 **Department**: AR Branch Network **Division**: Australia Retail **Location**: Brisbane About Us At ANZ, we're shaping a world where people and communities thrive, driven by a common goal: to improve the financial wellbeing and sustainability of our millions of customers. About the Role The Executive Assistant is responsible for the smooth...
-
Executive Assistant
1 week ago
Brisbane, Australia Kingston Human Capital Full timeExceptional organisation with inbuilt values to strive for excellence in service - Permanent Full-Time - Work with a collaborative and productive team **Company Overview** We are an innovative and rapidly expanding company with a collaborative and entrepreneurial culture. As we continue to grow, we are seeking a talented Executive Assistant who can bring...
-
Executive Assistant
2 weeks ago
Brisbane, Australia Children, Youth Justice and Multicultural Affairs Full time**As Executive Assistant, you will specifically**: - Provide confidential diary and executive support, including liaison with internal and external stakeholders to organise meetings and forums as needed by the Senior Executive Director. Manage all travel arrangements for the Senior Executive Director including coordination of external stakeholders...
-
Executive Assistant
2 weeks ago
Brisbane, Australia Hudson Australia Full time**Executive Assistant** **AO4 equivalent** **Location**: Brisbane CBD **Hours**:72.5 hours per fortnight **Salary**: $56.52/hour + Super **Contract type**:Temporary until 24th December 2024 - with potential for extension **About the Opportunity**: We are seeking a dedicated **Executive Assistant** to provide high-quality support to a senior executive in a...
-
Executive Assistant
1 week ago
Brisbane, Australia Empire Careers Full timeLocation : Brisbane Job Type : Fixed Term/ Temp Job Salary : $53 - $56 per hour **Executive Assistant | APS5** 6 month+ contract | Brisbane CBD **The Role** Our Federal Government client is looking for an experienced Executive Assistant for this busy autonomous role. This is an exciting opportunity that includes both Executive Assistant and Office...
