Executive Assistant

**Req ID**: 88676
**Department**: AR Branch Network
**Division**: Australia Retail
**Location**: Brisbane
About Us
At ANZ, we're shaping a world where people and communities thrive, driven by a common goal: to improve the financial wellbeing and sustainability of our millions of customers.
About the Role
The Executive Assistant is responsible for the smooth operation of the senior executive's office. This role involves managing the executive's calendar, coordinating meetings, and handling confidential information with discretion. By efficiently managing these tasks, the Executive Assistant enables the senior executive to focus on strategic initiatives and decision-making. In the context of the team, this role is vital for maintaining fostering a well-managed, collaborative environment within the team. The Executive Assistant's proactive approach and organizational skills significantly contribute to the overall success and productivity of the team.
Banking is changing and we’re changing with it, giving our people great opportunities to try new things, learn and grow. Whatever your role at ANZ, you’ll be building your future, while helping to build ours.
**Role Type**: 12-14 months secondment/fixed term, Full time
**Role Location**: 111 Eagle Street, Brisbane QLD
What will your day look like?
**As an Executive Assistant, you are accountable for**:
Managing and maintain the executive's calendar, including scheduling meetings, appointments, and travel arrangements.
Preparing and edit correspondence, communications, presentations, and other documents.
Coordinating and managing executive projects and initiatives, ensuring timely completion and follow-up.
Handling confidential information with discretion and maintain the highest level of professionalism.
Acting as a liaison between the executive and internal/external stakeholders.
Organizing and coordinating meetings, including preparing agendas, taking minutes, and distributing follow-up actions.
Conducting research, compile data, and prepare reports for consideration and presentation by the executive.
Assisting in the preparation of executive-level reports, presentations, and proposals.
Coordinate and manage offsite events, including logistics, venue selection, catering, and event agendas, while overseeing large team travel arrangements and ensuring seamless execution.
What will you bring?
To grow and be successful in this role, you will ideally bring the following:
Proven experience as an Executive Assistant or in a similar administrative role.
Excellent organizational and time-management skills.
Strong written and verbal communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to work independently and handle multiple tasks simultaneously.
High level of discretion and confidentiality.
Ability to anticipate the needs of the executive and act accordingly.
Strong interpersonal skills and the ability to build relationships with stakeholders at all levels.
You’re not expected to have 100% of these skills. At ANZ a growth mindset is at the heart of our culture, so if you have most of these things in your toolbox, we’d love to hear from you.
So why join us?
From the moment you join ANZ, you'll be doing meaningful work that will shape a world where people and communities thrive.
But it's not just our customers who'll feel your impact. You'll feel it too. Because at ANZ, you'll have the resources, opportunities, and support you need to take the next big step in your career.
We're a diverse bunch at ANZ in different roles, different locations, doing different things. That's why we have a range of flexible working arrangements, so our people can 'make work, work for them'. We also provide a range of benefits including access to health and wellbeing services and discounts on selected products and services from ANZ and more.
Job Posting End Date
21/03/2025, 11.59pm, (Melbourne Australia)