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Aps5 Executive Assistant

3 weeks ago

Canberra, Australia Hudson Australia Full time

This pay rate is inclusive of mandatory 25% casual loading

**About the Role**:
We are seeking a highly organised and proactive APS5 Executive Assistant to provide comprehensive administrative support to the Head of Division, working at a large Government Agency based in Canberra.

This role is integral to the smooth functioning of the division, requiring a high level of discretion, judgement, and confidentiality.

You will work collaboratively with other Executive Assistants, and you will also provide guidance to other EAs within the division.

**Key Responsibilities**:

- Manage and maintain the Senior Executive's calendar,
- Schedule meetings, book meeting rooms, manage guest logistics, and handle in-person and virtual meeting arrangements.
- Book travel arrangements, reconcile expenses, and manage receipts.
- Assist in organising events
- Foster a positive divisional culture by supporting team-building initiatives and events.
- Manage coordination requests requiring senior executive approval and ensure timely responses.

**Your Experience and Skills**:

- Proven experience in providing high-level administrative support in fast-paced environments, ideally in senior management offices.
- Experience working within the APS as an Executive Assistant
- Demonstrated ability to handle confidential information with discretion and professionalism.
- Strong communication and interpersonal skills, with the ability to build positive relationships across teams and with senior executives.
- Excellent time management, organisational skills, and the ability to adapt to changing priorities.
- High initiative and the ability to anticipate needs and manage multiple tasks effectively in a dynamic environment.
- Minimum Baseline Clearance required.

**Why Join?**
- Be part of a supportive and collaborative team environment.
- Play a key role in the division.
- Opportunities to grow and develop within the role